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Experiential Activities

This category includes other learning experiences that enhance the knowledge and skills of a researcher but that are not formally taught, such as attending conferences and the preparation and presentation of materials for conferences, seminars and symposia.

PhDs can claim a maximum of 20 hours per domain for activities found on this list. MPhils can claim a maximum of 10 hours per domain for activities found on this list. Restrictions per activity still apply.

Experiential activities found on this list can be directly recorded in your training summary and documentary evidence uploaded to your ePortfolio.

CaRST Experiential Activities – Types and Conditions
Type Domain Conditions
Seminar - Attendance or Presentation

A

Attendance or presentation at a faculty, school, departmental or postgraduate research seminar series can be claimed in Domain A. Participation in grand rounds may also be counted in this category. Time claimed should correspond to the duration of the session (e.g. a 1 hour seminar is worth 1 CaRST hour).

Attendance or presentation at routine research group meetings, lab meetings, or team meetings in general would not count unless there is a specific focus on professional development and learning.

A certificate of attendance for seminars is not required; however students must keep a detailed record containing the following information for each: date, seminar series title, presentation title, speaker’s name and affiliation, and a written reflection on the main points of the lecture. If you have an email confirmation or booking receipt for the seminar, include that in your portfolio as well.

Alternatively, you may keep a log of sessions attended and have the log signed off by your supervisor or PGC before uploading to your portfolio. The log should minimally include the following information for each entry: date, time, name of series, presentation title, and hours claimed.

For a presentation, an email confirmation or speaker agenda that lists the name and date of your presentation will be adequate proof for your portfolio.
Journal Clubs and Discussion Groups

A

Participation in journal clubs or discussion groups can be claimed in Domain A. Time claimed should correspond to the duration of the session (e.g. a 1 hour journal club meeting is worth 1 CaRST hour).

A certificate of attendance is not required; however students must keep a detailed record of sessions attended containing the following information for each entry: date, journal club or discussion group title, names of organiser, and a written reflection on the main points of articles or topics discussed. If you have an email confirmation, include that in your portfolio as well.

Alternatively, you may keep a log of sessions attended and have the log signed off by your supervisor or PGC before uploading to your portfolio. The log should minimally include the following information for each entry: date, time, name of the journal club or discussion group, any articles discussed, and hours claimed.
Postgraduate Symposia - Attendance A

Attendance at a faculty, school, or departmental postgraduate symposium can be claimed in Domain A. Time claimed should correspond to the duration of the symposium (e.g. a 1 day symposium is worth 8 CaRST hours).

You will need to provide evidence to verify your attendance for the symposium claimed, such as a booking receipt or email confirmation.
National or International Conferences and Symposia - Attendance B Up to 3 hours per day per conference or symposium can be claimed in Domain B. You will need to provide evidence to verify your attendance for the conference or symposium claimed, such as a booking receipt or email confirmation.
Invited Peer Review B 3 hours can be claimed in Domain B for completing a peer review of an article or grant. Documentary evidence will need to be provided, such as a letter of invitation or email confirmation.
Networking Events B Attending industry-focused events that help to develop external networks or engage with industry and potential employers can be claimed in Domain B. Time claimed should correspond to the duration of the event (e.g. a 1 hour seminar followed by 1 hour of networking is worth 2 CaRST hours). Documentary evidence of these activities will need to be provided in order to claim these hours, such as a booking receipt or email.
Career Mentoring B Meeting with individuals in industry or other occupations or engaging with a formal mentor can be claimed in Domain B. Time claimed should correspond to the level of engagement (e.g. a 1 hour meeting with a mentor, whether in-person or online, is worth 1 CaRST hour). Students must keep detailed records of these activities e.g. dates of meetings, who attended, and a written reflection on the main points of the discussion or lessons learned.
Development of a Researcher Profile B 1 hour can be claimed in Domain B for developing your Researcher Profile. Instructions for this are available here. You will be required to add a photo and profile information, optionally add professional activities and publications, then make your Researcher Profile public. Screenshots of your completed profile are required as evidence.
Grants C

3 hours can be claimed in Domain C for each travel grant application.

6 hours can be claimed in Domain C for each research grant application. You must be the principal investigator on the grant or responsible for writing more than 50% of the grant application.

Evidence of your grant submission, a grant award letter, or the grant itself must be provided.
Intellectual Property C Applying for and filing a patent or creating an assignment or licensing agreement based on IP can be claimed in Domain C. Each activity is worth 6 hours. Please note that if you licence the same IP to different entities, you should only count it once. Documentary evidence of these activities will need to be provided in order to claim these hours.
Lab, Floor, or Safety Representative C

Participation and work as a lab, floor, or safety representative can be claimed in Domain C. Time claimed should correspond to the actual time in meetings or invested in related activities, e.g. a 1 hour safety rep meeting is worth 1 CaRST hour.

Students must keep detailed records of their work, e.g. dates of meetings or commitments, time invested, tasks completed to claim the hours. Alternately, an email confirmation, certificate of participation, or other signed record issued by your supervisor or line manager can be used as evidence.
Technical and Professional Committees D

Participation and work on technical and professional committees can be claimed in Domain D. Time claimed should correspond to the actual time in meetings or invested in related activities (e.g. a 1 hour meeting of the organising committee of a postgraduate symposium is worth 1 CaRST hour).

Students must keep detailed records of their work (e.g. dates of meetings, who attended, time invested, and a reflection on matters discussed that are not confidential) to claim the hours. See this Example of Committee Work Evidence. Alternately, an email confirmation, certificate of participation, or other signed record issued by your supervisor or line manager can be used as evidence.

Examples of this type of activity include serving as a postgraduate student representative and participating on the organising committee of a postgraduate symposium. Participation in focus groups may also be counted in this category.
Publication

D

Up to 1 hour per piece of writing may be claimed in Domain D for non-peer reviewed writing published in a blog or newsletter. The content must be related to your area of research, a related discipline, or that otherwise contributes to the advancement of the profession.

Up to 3 hours per piece of writing can be claimed in Domain D for non-peer reviewed writing that includes more substantial academic or technical content, such as (i) an internal memo or report prepared for collaborators, granting agencies, or industry bodies, (ii) a conference proceeding, or (iii) extended abstract.

Up to 6 hours per piece may be claimed in Domain D for peer-reviewed technical and academic material published in professional journals, conference papers or book chapters.

Proof of the publication must be provided as evidence, and you should only count your own original work.
Presentation

D

Up to 3 hours can be claimed in Domain D for a presentation at postgraduate symposia or for the preparation and delivery of a research poster.

Up to 5 hours can be claimed in Domain D for participation in the Three Minute Thesis (3MT) each year.

Up to 6 hours may be claimed in Domain D for presentations at conferences and symposia (national or international) or as an invited speaker at a seminar series.

Routine presentations or updates delivered at research group or lab meetings are considered normal work activities and are not eligible to be claimed for credit.

Proof of the presentation must be provided as evidence and could include a program or advertisement. In the case of the 3MT, participating students will be provided with a certificate of participation.

Please note that if you present the same material at several different forums you should not count it each time.
Entrepreneurship and Enterprise

D

Business plans and pitches can be claimed in Domain D, and 6 hours can be claimed per activity. Documentary evidence of these activities will need to be provided in order to claim these hours.

Please note that if you present the same pitch at several different forums you should not count it each time.
Public Engagement

D

Public engagement activities can be claimed in Domain D. Time claimed should correspond to the actual time in meetings or invested in related activities (e.g. a 1 hour public school or community visit is worth 1 CaRST hour).

Students must keep detailed records of their activity and involvement, e.g. dates of events, who attended, time invested, and a written reflection on the activity. Alternately, an email confirmation, signed record or certificate of participation issued by the organiser can be used as evidence.

Examples of this type of activity include school or community outreach presentations, for instance, as part of Science Alive!, Why Waite Program, the Gawler Show, and Royal Adelaide Show.

Career and Research Skills Training (CaRST) Unit
Address

Adelaide Graduate Centre
Level 2, Schulz Building
THE UNIVERSITY OF ADELAIDE
SA 5005
AUSTRALIA

Contact

T: +61 8 8313 5882
F: +61 8 8313 5725
carst@adelaide.edu.au