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Mature Students' Association
University of Adelaide
© MSA 2003
THE MATURE STUDENTS' ASSOCIATION
at the University of Adelaide
1.1 The name of the Club shall be the Mature
2.1 "Club" shall mean the Mature Students Association.
2.6 "GM" shall mean a General Meeting or any
properly convened meeting of the Association.
2.7 "AGM" shall mean the Annual General Meeting.
2.8 "Academic Day" shall mean a day in which
the University of Adelaide conducts lectures in a majority of faculties.
2.9 "Constitution" shall mean the Constitution
of the Club.
2.10 "RO" shall mean Returning Officer.
2.11 "Election" shall include the notification,
nomination, polling and counting procedures required for the normal
filling of positions upon the Committee.
2.12 "Extraordinary Election" shall include in
its meaning an election called by a resolution of a Special General
Meeting called pursuant to ss 10.5.
2.13 "Bank" shall mean any Financial Institution.
3.1 The primary objectives of the Club are:
* To provide a focal point for Mature Age Students.
* To provide a supportive student environment.
* To provide such amenities as the Club deems
desirable and attainable.
* To encourage better formal and informal
relationships between members.
* To conduct such activities as the Club
determines desirable, providing such activities are not contrary
to the Constitution or the CA Constitution or Regulations.
4.1 The Club shall be affiliated with:
5.1 Full membership shall be open to all financial
members of the Union who qualify for CA membership and they shall be
classified as full members upon payment of the membership fee.
5.2 Associate membership.
5.2.1 Associate membership shall be open
to all other people who provide written proof of nomination for
membership by three or more full members of the Club.
5.2.2 An eligible person shall be classified
as an associate member upon payment of the membership fee as stipulated
in section 2.3 of the CA Constitution.
5.3 In this Constitution:
5.3.1 "Voting member" shall mean any member
who is a full member.
5.3.2 "Non-voting member" shall mean any
member who is an associate member.
6.1 The Committee shall consist of:
(f) The Student Services Information Officer.
(g) Three General Committee Members.
(h) First Year Student Committee Member.
6.2 The CA Delegate and Assistant Treasurer
shall be non-voting members of the Committee.
6.3 The Executive shall also have as ex-officio,
(a) The immediate past President.
(b) Members of the CA Executive who are members
of the Club.
7. POWERS AND DUTIES OF THE COMMITTEE.
7.1 The Committee shall abide by the Constitution
and Regulatons of the CA; as applied to clubs and societies.
7.2 Between General Meetings the affairs of the
Club shall be managed, as the need arises, by the meetings of the Committee;
subject to the Constitution, Regulatons and any Resolutions of a General
Meeting of the Club.
7.5 The quorum of the Committee meetings shall
be five Committee members.
7.6 Decisions of the Committee shall be by substantive
motion and shall be minuted.
7.7 The President, or in their absence the
Vice-President, shall call meetings of the Committee.
7.8 The Committee shall have the power to set
up subcommittees as the need arises. The duties and composition of
such a subcommittee shall be decided by the Committee.
7.9 The Vice-President shall act as records
officer for the Club.
7.10 The Treasurer shall receive all monies
from subscriptions or other sources, and shall disburse same for,
and on account of, the Association.
7.10.1 The Assistant Treasurer shall act
under the direction of the Treasurer.
7.11 The CA Delegate shall represent the Club
in matters concerning the CA and shall attend each meeting of the
CA Council and the CA Executive, as required.
7.12 A member of the Committee shall cease to
be a Member of the Committee if:
(a) The President or the Secretary receives
a letter of resignation from that member.
(b) The member is absent, without leave
of absence being granted by resolution of the Committee, for three
consecutive meetings of the Committee for which notice was given
pursuant to ss7.4.
c) A resolution of a Special General Meeting,
called for the purpose and supported by a two-thirds majority
of voting members present, expresses no-confidence in that Committee
7.13 Upon the President, or in their absence
the Vice-President, receiving a written petition of five Club members
a meeting of the Committee shall be called within ten Academic Days.
7.14 The Committee may co-opt members to fill
casual vacancies within the Committee. Such co-option must be confirmed
by a resolution of the next GM for it to have effect beyond that meeting.
8. GENERAL MEETINGS.
8.1 A General Meeting of the Club shall be
the ultimate decision making body of the Club and shall have the power
to direct the Committee.
8.2 The Club shall have at least one General
Meeting, not including the AGM or any Special General Meetings, in
each Academic Semester.
8.3 The President, or in their absence the
Vice-President, shall call a General Meeting:
(a) At the direction of the Committee.
(b) Within ten Academic Days of receiving
a petition calling for a GM from seven full members.
(c) On their own volition.
8.4 Proxy votes and absentee votes shall not
8.5 General Meetings shall be conducted in accordance
with the CA Standing Orders.
8.6 The quorum of a GM shall be ten members.
8.7 The Treasurer shall submit to each GM a Financial
8.8 Members of the Club shall be informed of
a GM of the Club at least five Academic Days before the meeting.
8.8.1 The minimum requirement for such information
to be deemed to have had effect shall be that a Notice of Meeting,
specifying the time, date and venue of the meeting, be placed in
prominent places in the Club rooms and on at least four notice boards
in Union House.
9.1 The Committee shall appoint a member of the
Club, or a member of the CA Executive, to act as the RO. A person may
refuse the appointment.
9.1.1 The RO shall not be a candidate in
9.1.2 The RO shall be responsible for the
management of the elections, including: notification, nominations,
polling and counting. The RO, or in the RO's absence an assistant,
shall report on these matters to the AGM.
9.1.3 The RO may appoint assistants, who
shall be members but not candidates, as polling clerks and to assist
with the counting of ballot papers. A person may refuse such appointment.
9.2 The RO shall ensure that members are informed
of the elections at least two weeks before the close of nominations.
9.2.1 The minimum requirement for such
information to be deemed to have taken effect shall be the placing
of a Notice of Election in prominent places in the Club's room
and on at least four notice boards in Union House.
9.2.2 A Notice of Election shall specify:
the times, dates and places of polling (should polling be necessary);
the closing date for nominations; and those positions in ss6.l
for which nominations will be received.
9.2.3 The RO shall submit such notice to
the current SAUA publication in time for it to be published before
the close of nominations.
9.3 Any voting member shall be eligible to
nominate for any position; provided that their membership be valid
at the time nominations close.
9.3.1 The period during which nominations
may be made shall open when members are informed of the election
and close one Academic Day before the polling period commences.
9.4 At the close of nominations and upon confirming
the validity of each candidate the RO shall, if there are more than
three candidates for the positions of General Committee Member or
more than one candidate for any other position, prepare a ballot paper.
9.4.1 The order of names of candidates for
a position upon the ballot paper shall be determined by a random
9.5 Polling shall occur during the three Academic
Days preceding the AGM and conclude during the AUM.
9.5.1 During the three polling days preceeding
the AGM polling shall: be conducted for a minimum of six hours,
three of which must occur during the official University lunch
hour; occur in the Club's room; and be by secret ballot.
9.5.2 Polling during the AGM shall be
conducted for such a time and at such a place as the RO specifies,
subject to a member's right to a secret ballot.
9.5.3 The RO shall be responsible for the
security of ballot papers from the time of their preparation until
the fifteenth day after the AGM and, should the conduct of the
election be contested pursuant to sslO.5, for a further period
extending until a Special General Meeting has been held to consider
9.6 Candidates may each appoint a scrutineer
for the counting of votes. A person may refuse such an appointment.
9.6.1 A scrutineer shall not be a candidate.
9.6.2 The RO shall be informed, by a candidate,
of the appointment of a scrutineer prior to the commencement of
the counting of votes.
9.7 The counting of votes shall occcur when
the polling period is complete.
9.7.1 Counting shall be done according
to the current prefered system, as set out in the CA Handbook.
9.7.2 The election count shall be reported to
9.8 Printed material, including all newsletters,
circulars and notices, produced by the Club for the period commencing
with the appointment of the RO and concluding at the close of polling,
shall be submitted to the RO for authorisation prior to publication.
All printed materials produced by members during this period which
pertain directly to the election shall be submitted to the RO for
authorisation prior to publication.
9.8.1 Material authorised by the RO shall
bear the words "Authorised by the R.O.".
9.8.2 The RO shall not refuse authorisation
without reasonable cause, and must consider all material as soon
as is reasonably possible. If advice is sought by the RO about the
suitability of specific material for authorisation such advice shall
be obtained as soon as Possible. The RO may refuse to authorise
material; provided that the reason(s) for refusal be given in writing
to the person who submitted the material at the same time as refusal
9.8.3 The RO shall not interfere with the
publication of unauthorised material, but shall report such publication
to the AGM in the RO's report.
9.9 In the event that an extraordinary election
be required, the following provisions shall take affect:
9.9.1 The Committee shall appoint an RO who
shall have the same powers and responsibilities as ss9.l: with the
exception that; they shall report to a Special General Meeting convened
by the President upon the RO's advice. A person may refuse to be
appointed as RO.
9.9.2 ss9.2 shall apply, with the exception
that; the positions for which elections are to be held shall be
those specified in a resolution of the Special General Meeting that
called the election; or of all positions should there not be such
9.9.3 ss9.3 shall apply, with the exception
that; if a resolution of the Special General Meeting that called
the election specifies that only certain positions are to be subject
to extraordinary elections then nominations shall be received only
for these positions.
9.9.4 ss9.4 shall apply.
9.9.5 ss9.5 shall apply, except that; all
references to an AGM shall be read as referring to the Special General
Meeting that is convened by the President upon the RO's advice,
with the exception that; ss9.5.3 shall apply except that the period
for which the RO shall be responsible for ballot papers shall end
at the Special General Meeting which accepts the results of the
9.9.6 ss9.6 shall apply.
9.9.7 ss9.7 shall apply, except that; the
count shall be reported to the Special General Meeting.
9.9.8 ss9.8 shall apply, except that; unauthorised
material shall be reported to the Special General Meeting.
10. THE ANNUAL GENERAL MEETING.
10.1 The AGM shall be held before the 31st day
of March for the following purposes:
10.1.1 To receive reports of the year's activities
(c) Such other members or Committees as
the Club shall see fit.
10.1.2 To receive the audited financial
statement. The financial year ending not later than two weeks
before the AGM.
10.1.3 To conclude polling and receive
the ROs report.
10.1.4 To decide the membership fee for
the following year.
10.1.5 To discuss any business duly brought
before the meeting.
10.2 In the event of insufficient nominations
being received by the closing date, the AGM shall have the power to
fill vacancies on the new Committee by co-option.
10.3 Members shall be informed of the AGM at
least three calender weeks before the meeting.
10.3.1 The minimum requirement for such information
to be deemed effective shall be that of ss8.8.l.
10.4 The quorum for an AGM of the Club shall
be ten voting members.
10.5 The members elected to Committee shall take
office within fourteen days of the AGM unless the President, or in their
absence the Vice-President, receives a petition from ten members requesting
a Special General Meeting to contest the conduct of the election within
fourteen days , and such a petition shall list the grounds for contesting
the conduct of the election, upon which the President, or in their absence
the Vice-President, shall call a Special General Meeting to be held
within ten Academic Days.
10.5.1 The petition may include the exact
form in which question(s) are to be put.
11. SPECIAL GENERAL MEETINGS.
10.5.2 The quorum for the Special General
Meeting shall be ten members and must include at least seven of
the petitioning members.
10.5.3 Should an extraordinary election
be called; the President shall await the appointment of an RO,
before seeking that person's advice as to convening a Special
General Meeting; to which the RO shall report.
11.1 Special General Meetings of the Club shall
be convened by the President and shall be held:
11.1.1 If it is desirable to dedicate a meeting
to one purpose.
11.1.2 If a motion of no-confidence in a
committee member of the Club is to be considered,
11.1.3 Within ten Academic Days of receipt,
by the Committee, of a written request from ten voting members of
the Club. The request shall state the exact form in which the question(s)
are to be put. The quorum for such meetings must include at least
seven of the petitioning members.
11.2 Members shall be informed of a Special General
Meeting of the Club at least five Academic Days before the meeting.
11.2.1 The minimum requirement for such information
to be deemed to have had effect shall be those specified as ss8
11.3 A motion of no-confidence, that is supported by at least two
thirds of members present at a Special General Meeting, shall terminate
the position of that Committee member forthwith; and the President,
or in their absence the Vice-President, shall call a GM, to elect
another member to hold that position, within ten Academic Days.
12. TERMINATION OF MEMBERSHIP.
12.1 A member of the Club, upon a resolution
of a Special General Meeting, called for the purpose of receiving the
support of two thirds of the Club members present, and Providing that
member the subject of the motion, has received notice of the motion
in writing, at least five Academic Days before the meeting, shall be:
(b) Suspended from the Club for a period fixed
by that meeting; or
12.2 A member of the Club shall terminate their
(a) The Executive accepting a letter of resignation
from that member; or
13.1 The Treasurer shall be responsible for the
keeping of the financial records of the Club, which shall be maintained
in a current and accurate form, and shall present a report of the current
state of the Club finances to each Committee and General meeting.
13.2 The financial records of the Club shall
be made available for inspection, by an officer of the CA within two
working days upon receiving written notice, from an officer of the CA,
detailing a resolution of the CA Executive making such a request.
13.3 The Club's Bank account shall be held
at the Bank on the North Terrace campus. Should there be more than
one such Bank, a resolution of a GM shall determine at which Bank
the account shall be held.
13.3.1 The signatories of the Club's Bank account
shall be: the President, Secretary, Treasurer and Assistant Treasurer;
of which two of the four shall be the authority to draw on the account.
All drawings shall be reported to the Treasurer at the earliest possible
13.4 The Treasurer shall present a financial
statement to the AGM; which shall detail each financial transaction
made on behalf of the Club from the time of the previous AGM.
13.5 The Treasurer shall give a copy to the CA
of the annual financial statement presented to the AGM.
13.6 The Executive shall report to each Committee
meeting the financial decisions made by the Executive from the time
of the last GM.
14. INTERPRETATION OF THIS CONSTITUTION.
14.1 The interpretation of this Constitution
shall lie with the Committee provided that its members may dissent
from the Committee ruling and that the interpretation be subject to
confirmation by the next GM of the Club.
14.2 In the event of a situation arising which
is not covered by this Constitution, the Committee shall act in what
it considers to be the best interests of the Club. Such action shall
be subject to confirmation by the next GM of the Club.
15. ALTERATION OF THIS CONSTITUTION.
16. TRUSTEES UPON WINDING UP.
16.1 In the event that the Club is wound up
or lapses: the assets remaining, after the paying of debts and liabilities,
shall be transferred to the CA; and those assets shall be used by
the CA in accordance with the CA Constitution.