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Further Enquiries

Financial Services
The University of Adelaide
SA 5005 Australia
Email

Phone: +61 8 8303 4265
Facsimile: +61 8 8303 4350

 

Documentation

Budget, Reporting, Projects

Budget, Reporting, Projectstop
Document NameDocument TypeDescriptionDate PostedDownload
Chart of AccountsReference (Reporting)A reference manual providing details of the University's chartfield values.30/06/2008
Chart of Accounts Maintenance FormsForms (Reporting)A series of forms to request a change to the chart of accounts.30/03/2010
Fund / Account Ready ReckonerReference (Reporting)A look up table that shows which funds link to the various account codes.30/06/2008
Journal OverviewReference (Reporting)A reference document showing how to correctly process journals.22/02/2000
Request for Journal EntryForm (Reporting)A form that can be used by Faculties/Divisions to facilitate journal entries where staff to not have the relevant access to raise journals.22/02/2000

Financial Operations

Financial Operationstop
Document NameDocument TypeDescriptionDate PostedDownload
Petty Cash SummaryForm (Accounts Payable)Form used to summarise petty cash transactions prior to submitting to Financial Services.27/09/2000
Credit Note (Adjustment Note) RequestForm (Accounts Receivable)Needs to be completed to seek authorisation for credit notes over $5K in value.17/08/2007
Customer Agreement FormForm (Accounts Receivable)Requires completion by Corporate Customers in order to establish an account with the University.27/03/2007
Customer Amendment FormForm(Accounts Receivable)Requires completion to make amendments to customers to Peoplesoft Financials.17/08/2007

Customer Creation FormForm (Accounts Receivable)Requires completion to add new customers to Peoplesoft Financials.17/08/2007
Customer Credit Application FormForm (Accounts Receivable)Requires completion by Corporate Customers in order to establish credit with the University.27/03/2007
Customer Credit RequestForm (Accounts Receivable) Requires completion by Faculties / Divisions to establish a customer credit limit.17/08/2007

Invoice RequestForm (Accounts Receivable)Request to raise a foreign currency invoice or standard invoice if you do not have access to Peoplesoft Financials.01/11/2000
Receipting & Banking Reconciliation Form (Accounts Receivable)Cover sheet for the reconciliation of daily cash receipts. 

17/08/2007

Refund RequestForm (Accounts Receivable)Request to refund a Customer's who has a credit balance on their account.01/11/2000
Write Off RequestForm (Accounts Receivable)Request for a debt write off.17/08/2007
Composite Fund Transfer RequestForm (Treasury)Request form to deposit/redeem funds from the composite fund.23/12/2005

Taxation and Assets

Taxation and Assetstop
Document NameDocument TypeDescriptionDate PostedDownload
AM Major Asset FormForm (Asset Management)Form used by Faculties/Divisions to notify Financial Services of the addition/retirement of an asset >$10K in value.01/11/2000
AM Account ChartReference (Asset Management)A matrix showing the utilisation of accounts in the Peoplesoft Asset module.01/11/2000
Capital Expenditure PolicyPolicy (Asset Management)To provide the guidelines under which capital expenditure will be approved and treated in the financial statements.04/04/2001
Capital Expenditure Request FormForm (Asset Management)A form used to submit approval requests for Capital Expenditure.18/04/2001
Entertainment Expenditure FormForm (Taxation)  Form used to declare entertainment expenses01/08/2007 

Entertainment Expenditure RequirementsProcedure (Taxation)  Requirements relating to entertainment expenditure when making payments.01/08/2007 

FBT IntroductionProcedure (Taxation)A procedure which introduces the basic concepts of Fringe Benefits Tax.25/09/2000
FBT Entertainment ExpensesProcedure (Taxation)Details on the treatment of Fringe Benefit Tax on enterntainment expenses.25/09/2000
FBT Expense Payment Benefit Declaration Form (Taxation)A form used to declare FBT transactions that have been claimed as a personal benefit.05/01/2001
GST ScholarshipsProcedure (Taxation)Details of how the GST needs to be treated in relation to scholarships.05/01/2001
GST Staff ReimbursementsProcedure (Taxation)Details of how the GST needs to be treated in relation to staff reimbursements.10/10/2000
Payments to Contractors or ConsultantsProcedure (Taxation)Tax procedure used to determine whether a contractor should be paid through Accounts Payable or Payroll Services.08/04/2004
Payments to SuppliersProcedure (Taxation)Tax procedure in relation to payment of University suppliers.05/01/2001
Tax Invoice RequirementsProcedure (Taxation) Documentation requirements when paying for invoices.01/08/2007

Travel Diary Declaration Form

Form (Taxation)

Requires completion for International Travel or Domestic travel greater than 5 nights.01/08/2007 

Travel Diary RequirementsProcedure (Taxation) Procedure relating to the completion of Travel Diaries.01/08/2007

Visiting Academics Providing ServicesProcedure (Taxation)Details in regard to the treatment of GST for visiting academics providing a service.25/09/2000
Witholding Tax - PAYGProcedure (Taxation)Tax procedure in respect to witholding tax associated with PAYG.27/09/2000
Witholding Tax - No ABNProcedure (Taxation)Tax procedure in respect to witholding tax associated with entities not supplying an ABN.27/09/2000

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Notices

Changes to DFAT Travel Warning Levels