Documentation

Budget, Reporting, Projects

Budget, Reporting, Projects
Document Name	Document Type	Description	Date Posted	Download
Chart of Accounts	Reference (Reporting)	A reference manual providing details of the University's chartfield values.	30/06/2008
Chart of Accounts Maintenance Forms	Forms (Reporting)	A series of forms to request a change to the chart of accounts.	04/12/2000
Fund / Account Ready Reckoner	Reference (Reporting)	A look up table that shows which funds link to the various account codes.	30/06/2008
Journal Overview	Reference (Reporting)	A reference document showing how to correctly process journals.	22/02/2000
Request for Journal Entry	Form (Reporting)	A form that can be used by Faculties/Divisions to facilitate journal entries where staff to not have the relevant access to raise journals.	22/02/2000

Financial Operations

Financial Operations
Document Name	Document Type	Description	Date Posted	Download
Statement By Supplier	Form (Accounts Payable)	This Australian Taxation Office (ATO) form needs to be completed if a payee is not a staff member being reimbursed and does not have an ABN number.	10/07/2000
Petty Cash Summary	Form (Accounts Payable)	Form used to summarise petty cash transactions prior to submitting to Financial Services.	27/09/2000
Credit Note (Adjustment Note) Request	Form (Accounts Receivable)	Needs to be completed to seek authorisation for credit notes over $5K in value.	17/08/2007
Customer Agreement Form	Form (Accounts Receivable)	Requires completion by Corporate Customers in order to establish an account with the University.	27/03/2007
Customer Amendment Form	Form(Accounts Receivable)	Requires completion to make amendments to customers to Peoplesoft Financials.	17/08/2007
Customer Creation Form	Form (Accounts Receivable)	Requires completion to add new customers to Peoplesoft Financials.	17/08/2007
Customer Credit Application Form	Form (Accounts Receivable)	Requires completion by Corporate Customers in order to establish credit with the University.	27/03/2007
Customer Credit Request	Form (Accounts Receivable)	Requires completion by Faculties / Divisions to establish a customer credit limit.	17/08/2007
Invoice Request	Form (Accounts Receivable)	Request to raise a foreign currency invoice or standard invoice if you do not have access to Peoplesoft Financials.	01/11/2000
Receipting & Banking Reconciliation	Form (Accounts Receivable)	Cover sheet for the reconciliation of daily cash receipts.	17/08/2007
Refund Request	Form (Accounts Receivable)	Request to refund a Customer's who has a credit balance on their account.	01/11/2000
Write Off Request	Form (Accounts Receivable)	Request for a debt write off.	17/08/2007
Composite Fund Transfer Request	Form (Treasury)	Request form to deposit/redeem funds from the composite fund.	23/12/2005

Financial Systems

Financial Systems
Document Name	Document Type	Description	Date Posted	Download
Peoplesoft Billing 1	Reference (Training)	A copy of the Peoplesoft Billings 1 in house training guide.	13/12/2004
Peoplesoft Billing 2	Reference (Training)	A copy of the Peoplesoft Billings 2 in housetraining guide.	13/12/2004
Peoplesoft Financials System Access Request Form	Form (Security)	Needs to be completed in order to obtain access to Peoplesoft Financials.	01/04/2009
Peoplesoft Financials Role Definitions	Form Related	A document providing role definitions for Peoplesoft Financials.	01/04/2009
Peoplesoft General Ledger	Reference (Training)	A copy of the Peoplesoft General Ledger in house training guide.	13/12/2004
Peoplesoft Inventory 1	Reference (Training)	A copy of the Peoplesoft Inventory 1 in house training guide.	13/12/2004
Peoplesoft Inventory 2	Reference (Training)	A copy of the Peoplesoft Inventory 2 in house training guide.	13/12/2004
Peoplesoft nVision	Reference (Training)	A copy of the Peoplesoft nVision reporting in house training guide.	13/12/2004
Peoplesoft Purchasing 1	Reference (Training)	A copy of the Peoplesoft Purchasing 1 in house training guide.	13/12/2004
Peoplesoft Purchasing 2	Reference (Training)	A copy of the Peoplesoft Purchasing 2 in house training guide.	13/12/2004

Taxation and Assets

Taxation and Assets
Document Name	Document Type	Description	Date Posted	Download
AM Business Process Guide	Procedure (Asset Management)	An overview of the Asset Management business process.	01/11/2000
AM Major Asset Form	Form (Asset Management)	Form used by Faculties/Divisions to notify Financial Services of the addition/retirement of an asset >$10K in value.	01/11/2000
AM Account Chart	Reference (Asset Management)	A matrix showing the utilisation of accounts in the Peoplesoft Asset module.	01/11/2000
Capital Expenditure Policy	Policy (Asset Management)	To provide the guidelines under which capital expenditure will be approved and treated in the financial statements.	04/04/2001
Capital Expenditure Request Form	Form (Asset Management)	A form used to submit approval requests for Capital Expenditure.	18/04/2001
Entertainment Expenditure Form	Form (Taxation)	Form used to declare entertainment expenses	01/08/2007
Entertainment Expenditure Requirements	Procedure (Taxation)	Requirements relating to entertainment expenditure when making payments.	01/08/2007
FBT Introduction	Procedure (Taxation)	A procedure which introduces the basic concepts of Fringe Benefits Tax.	25/09/2000
FBT Entertainment Expenses	Procedure (Taxation)	Details on the treatment of Fringe Benefit Tax on enterntainment expenses.	25/09/2000
FBT Expense Payment Benefit Declaration	Form (Taxation)	A form used to declare FBT transactions that have been claimed as a personal benefit.	05/01/2001
GST Scholarships	Procedure (Taxation)	Details of how the GST needs to be treated in relation to scholarships.	05/01/2001
GST Staff Reimbursements	Procedure (Taxation)	Details of how the GST needs to be treated in relation to staff reimbursements.	10/10/2000
Payments to Contractors or Consultants	Procedure (Taxation)	Tax procedure used to determine whether a contractor should be paid through Accounts Payable or Payroll Services.	08/04/2004
Payments to Suppliers	Procedure (Taxation)	Tax procedure in relation to payment of University suppliers.	05/01/2001
Tax Invoice Requirements	Procedure (Taxation)	Documentation requirements when paying for invoices.	01/08/2007
Travel Diary Declaration Form	Form (Taxation)	Requires completion for International Travel or Domestic travel greater than 5 nights.	01/08/2007
Travel Diary Requirements	Procedure (Taxation)	Procedure relating to the completion of Travel Diaries.	01/08/2007
Visiting Academics Providing Services	Procedure (Taxation)	Details in regard to the treatment of GST for visiting academics providing a service.	25/09/2000
Witholding Tax - PAYG	Procedure (Taxation)	Tax procedure in respect to witholding tax associated with PAYG.	27/09/2000
Witholding Tax - No ABN	Procedure (Taxation)	Tax procedure in respect to witholding tax associated with entities not supplying an ABN.	27/09/2000