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Appendix 1: Access Privileges For Higher Degree By Research Students Outside Candidature

This information is intended to provide heads of school, postgraduate coordinators and Higher Degree by Research (HDR) students with information on what is considered appropriate practice for HDR  students outside of their formal candidature.

Students who are formally enrolled in a HDR program, and who abide by the associated rules and regulations, are entitled to the privileges associated with active candidature. These privileges include:

  • access to IT services
  • use of the University library
  • defined building access
  • postgraduate insurance cover, and
  • the issuance of a University Card.

HDR Students Outside Candidature

There will be some instances where it is desirable to allow a student who is not currently enrolled some or all of the privileges associated with active candidature.  This would be in the following instances:

  1. For pre-candidature HDR students who arrive before the commencement of their candidature at the invitation of the relevant academic area, where that support may assist with their orientation to the University. Where these students arrive without an invitation, the head of school may choose to authorise the issue of a University Card, at their discretion.
  2. For HDR students who are intermitted or have lapsed or suspended candidature where such privileges might facilitate the completion of their degree, they may be afforded rights as an approved visitor to the University, on the authorisation of the head of school.
  3. For post-candidature HDR students who have been awarded their degree and are voluntarily contributing to University research and publications, they may be afforded rights as an approved visitor to the University, on the authorisation of the head of school

Responsibilities

It is the responsibility of the student to request access, utilising the appropriate forms, and the responsibility of heads of school to consider such requests.

1. Technology Services

Technology services visitor Access is used to provide access to University online services, desktop computers, files and printers for people who are not staff or students, but who have a defined relationship with the University. This includes visiting academics, contractors, researchers and volunteers. Visitor accounts are active for a maximum of 12 months. More information.

2. Use of the University library

The University library may grant borrowing privileges to those outside their candidature period provided that you retain a valid IT account. Further information is available on Membership for university staff and students web.

3. Building Access

Card services process all valid requests for building access. If you require building access to a particular area when you are outside candidature, see your school office for assistance. To be given visitor access, the Access Request form must be signed by an ‘Access Control Delegate’ and forwarded to Card services in person for processing.   Further information.

4. Insurance

Only students who are formally enrolled in an academic program are covered by general University insurance. This includes students who arrive at the University before the commencement of their candidature at the invitation of the relevant academic area, and who are eligible for a University Card. Note that Cards will not usually be issued more than 4 weeks before the commencement of candidature. As a condition of attaining a student visa, international students are required to have Overseas Student Health Cover.

Students who arrive at the University before the commencement of their candidature without an invitation from the relevant academic area, or who are on leave of absence, lapsed, or suspended in candidature are not covered by general University insurance. It is also important to note that ‘visitors’ to the University are also not covered by general University insurance

Students who have been awarded their degree and are 'providing services whilst under the direction or control of the University' (e.g. voluntarily contributing to University research and publications) are covered by the University's Personal Accident Insurance. This includes necessary direct travel between the volunteer's normal place of residence or employment at the place of voluntary activities.

Volunteers are provided with indemnity under the University Public Liability Policy for action or lack of action on their part during activities associated with their University volunteer role, which results in a loss, damage or injury to a third party, providing that there is no criminal intent. Note that this cover is specific to volunteers and differs from that available to formally enrolled students.

Further information on University insurance is available from Legal and Risk.

5. University card

Only students enrolled in academic programs or courses offered by the University of Adelaide are eligible for the University of Adelaide Identity Card. University cards will not usually be issued more than four weeks before the commencement of candidature.

A visitor card can be authorised by your School if you are outside candidature. Further information on visitor cards available from Ask Adelaide.

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