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The CASPA project is not simply an automation of current manual processes. The opportunity has been taken to redesign existing processes in collaboration with representative business users to deliver an improved, streamlined process. CASPA will also address some gaps in existing processes and significantly improve compliance and controls.The key impacts of the CASPA project on University staff are summarised below.
CASPA will introduce the following new technology components:
CASPA will also interface with new PeopleSoft components as follows:
The major changes that the implementation of CASPA will bring to existing business processes are as follows:
As with any change, it is expected that there will be a learning curve for University staff to become familiar with the new processes and technology. Over time, the manual effort involved in contract and timesheet administration is expected to reduce significantly, which will free up school/branch admin staff to work on more value-add activities. Heads of School/ School Managers currently approving timesheets will experience immediate time savings as this task will become the responsibility of a nominated validator.
There will also be changes to the tasks that HR Admin, Payroll, Service Centre and WIU staff perform. It is anticipated that HR staff will be able to concentrate on more value-add activities once CASPA has been bedded down.