Further Enquiries

For all enquiries please contact the Human Resources Service Centre
Phone: +61 8 831 31111
Facsimile: +61 8 8303 4353
Email

Human Resources
Level 13, 115 Grenfell Street
The University of Adelaide
SA 5005 AUSTRALIA

Human Resources Processing Timelines

Human Resources (HR) transactions that are prompted by an action arising in a local area within the University are entered into the HR system as soon as possible after receipt of completed and duly authorised documentation.

The following cut off dates ensure that priority is assigned to documentation that is received on time and in completed form in order that payment associated with that transaction can be facilitated on time.

The following types of transactions are processed according to the following standards:

New Appointments – There is no set periodic cut off date for new appointments, but all offers of employment will be generated within 5 working days of receipt of complete appointment documentation (in the form of a New Starter Request form on Hit the Ground Running and any required attachments) being received in Human Resources.
Casual Contracts Paper-based Offers of Employment have a fortnightly cut off being 12.00 noon on the Friday a fortnight before pay day.
Paper-based contracts will no longer be accepted for casual employment undertaken from 23 February 2013 onwards. Online contracts can be created through Casual Employment Online (CASPA) (via Unified) any time before the contract commencement date, however CASPA contract commencement dates must not be earlier than 23 February 2013 (CASPA Phase 1 Schools and Branches excepted).
Casual Payment Claim Forms (Timesheets) for paper-based contracts have a fortnightly cut off being 12.00 noon Tuesday, in order for related payments to be made on the Friday of the following week. The specific dates are available here.
Effective University-wide from 23 February 2013, all casual contracts and timesheets must be administered through Casual Employment Online (CASPA). For cut-off dates, please refer to the CASPA timesheet timeframes.
Other transactions that impact on payroll including the following are included in a pay run only where the completed documentation in respect of these transactions reaches Human Resources one fortnight prior to the pay day in which they are to take effect:

Transaction Type	Reference
Offer of Casual Employment Contracts	http://www.adelaide.edu.au/hr/policies/formsatoz/#C Paper-based contracts will no longer be accepted for casual employment undertaken from 23 February 2013 onwards. Casual work claimed from this date onwards must have an online contract created in CASPA (via Unified).
Acceptance of Appointments	A duplicate signed offer of employment constitutes an acceptance of appointment.
Account Code Amendment Request	http://www.adelaide.edu.au/hr/policies/formsatoz/#A (Note: Account Code Amendments for casuals contracts created in CASPA must be amended through the CASPA system.)
ATO Withholding Declarations	Contact the HR Service Centre on 8313 1111 or at hrservicecentre@adelaide.edu.au for more information.
Change of Personal Details	Staff Services On-Line (SSO)
Higher Duties Allowances	http://www.adelaide.edu.au/hr/policies/formsatoz/#H
Loadings	http://www.adelaide.edu.au/hr/policies/formsatoz/#L
On Call and Standby Allowance Payments	http://www.adelaide.edu.au/hr/policies/formsatoz/#O
Overtime and Additional Hours Worked Payments	http://www.adelaide.edu.au/hr/policies/formsatoz/#O
Salary Deduction Authorisation	http://www.adelaide.edu.au/hr/policies/formsatoz/#S
Salary Packaging Applications	http://www.adelaide.edu.au/hr/policies/formsatoz/#S
Secondment Recommendation	http://www.adelaide.edu.au/hr/policies/formsatoz/#S
Summer Research Scholarships and Scholarship Payment Advices	Contact the HR Service Centre on 8313 1111 or at hrservicecentre@adelaide.edu.au for more information.
Voluntary Flexible Work Arrangements Compressed Weeks Purchased Leave Reduced Employment Fraction Reduced Employment Fraction for Care of Child Reduced Employment Fraction for Care of a Family Member	http://www.adelaide.edu.au/hr/policies/formsatoz/#V

Note: processing timelines are subject to change at Easter due to public holidays and at Christmas and the New Year due to the University shut down. These changes will be notified in Inside Adelaide ahead of each of these periods.