University Induction Program
Commencing at a new workplace can be both exciting and a little overwhelming. The transition to the new workplace is made easier and more effective if there is a thorough induction process.
All new staff to complete the three stages of the University's Induction Program which includes:
- the Vice-Chancellor's Welcome to Adelaide Event;
- online courses; and
- on-boarding new starter tasks generated through the recruitment system.
The Induction Procedure prescribes the responsibilities and actions required for the implementation of the University's Induction program.
- Vice-Chancellor's Welcome to Adelaide Event
The Vice-Chancellor's Welcome to Adelaide event provides an opportunity for new staff to hear from the University's senior leaders and learn more about the University's history, mission, culture, goals and values. The welcome forms part of the induction process and is run three times a year. All new staff, with the exception of casual staff and staff on short term contracts, are invited to attend.
The event endeavours to provide new staff with:
- knowledge of the University's origins and history;
- an understanding of the University's vision, mission and values;
- a sense of the University's culture;
- awareness of where their role fits within the context of the University;
- an opportunity to meet the Executive; and
- the opportunity to network and connect with colleagues.
Event StructureThe event is held from 2:30pm – 5:00 pm at the National Wine Centre. The proceedings include:
- Introduction from the Manager Performance and Development, Human Resources.
- Welcome from the Vice-Chancellor & President.
- Overview of the Academic portfolio - Deputy Vice-Chancellor & President (Academic).
- Overview of the Research portfolio - Deputy Vice-Chancellor & President (Research).
- Overview of the Services and Resources portfolio - Chief Operating Officer & President.
- Networking activities throughout.
- Drinks and canapés from 4:30pm.
2017 Event Dates
- 22 March
- 6 July
- 18 October
New staff will be personally invited 4 weeks before the event. If you have not received an invitation and wish to attend, or have been previously unable to attend, please contact Madeleine Angel to discuss.
- Online Courses
These online induction courses need to be completed within the first three months of employment.
- Corporate Online Induction A short course introducing you to the University of Adelaide and providing you with essential tools, links and information.
- Health, Safety and Wellbeing (HSW) Induction Compulsory for all staff, the HSW Induction provides important information on the core elements of the University’s HSW management system.
- Equal Opportunity (EO) Online The University is committed to creating a positive and inclusive environment in which all students and staff are treated fairly and equitably. The EO online course aims to assist with this goal. This interactive course provides theoretical knowledge and a practical understanding of the following topic areas:
- Equal Employment opportunity
- Anti-discrimination laws
- Inappropriate relationships
- Making complaints.
All staff must complete Module 1, supervisors to complete Modules 1 and 2, as a part of their induction. Modules can be completed in one or more sessions and should take approximately 45 minutes to 1 hour to complete, depending on your familiarity with the content. The first time you access you will need to register using your UoA email address and a password of your choosing.
Your completion will be included in a report to HR and it is recommended that you print your Certificate of Attainment upon completion and forward a copy to your supervisor.
- Aboriginal Cultural Awareness Induction module This Induction module is compulsory for all staff to complete. At the University of Adelaide, there are many staff and students from diverse cultural and language backgrounds. Your understanding of Aboriginal and Torres Strait Islander people’s culture, and knowledge of resources and support available at the university will help you to better engage and meet the needs of ATSI staff and students. This induction module forms part of the Tarrkarri Tirrka strategy.
- Fraud & Corruption Control Induction Compulsory for all staff, this course introduces the concept of fraud in the context of the University workplace and outlines what University staff should do if fraudulent behaviour is suspected.
- Legal Compliance Induction Compulsory for all staff, this course introduces the concept of legal compliance in the University context and outlines the resources available to staff to assist in development of their compliance knowledge.
- Recordkeeping Induction This Induction module is compulsory for all staff to complete. All academic and professional staff create and manage records as part of their work; this course provides you with the information to help you identify University records and understand your recordkeeping responsibilities.
- Online Copyright Course The Copyright Induction for Staff is part of the required induction for Level A academics appointed in a teaching role, all academic staff Level B and above and professional staff whose role requires an understanding of copyright issues.
- Mental Health Awareness – Responding to Students This online induction course is compulsory for completion by new staff working alongside students. It is designed to help you understand how best to respond to students with mental health concerns and in emergency situations. This course is especially useful for teaching staff who work with students on a daily basis.
- Epigeum Research Integrity Course. This course is compulsory for completion by Academic Staff and recommended for completion by Professional staff associated with research. For access to the course please email firstname.lastname@example.org. The Epigeum Research Integrity course is designed to provide researchers with training in integrity issues including conflicts of interest, authorship, responsibility to society and research misconduct. You will need to obtain a “pass” grade, print the completion certificate and forward to your supervisor within the first three months of your employment.
- New Staff Induction
The University's recruitment system guides the induction process by generating on-boarding tasks that are to be completed by both the new starter and supervisor (or on-boarding delegate in some cases).
You will receive email notification of tasks that you are required to complete or can log into the on-boarding portal to view these at any time.Copies of the New Starter Tasks, for both new starter and supervisor, can be downloaded to allow for ease of printing and to see a full picture of the local induction:
More information about the online recruitment system, including information for On-boarding Coordinators and Hiring Managers can be found at the Recruitment System webpage.
- Existing Staff Induction
Following feedback received through the Induction Review Project in 2016, changes have been made to the way that existing staff (i.e. internal candidates who are transferring roles internally within the University*) are inducted into their new work area.
*this includes internal appointments, conversion from casual, and secondments.
Induction for existing staff should now be managed using the:
You may wish to use the Induction Agenda as a template, providing visibility for the new starter of their induction activities.
High Level Process
In order for a new starter to be inducted effectively, there are a number of people with responsibilities in the process:
Line Manager The Line Manager “owns” the induction for their new starter and is ultimately responsible and accountable for ensuring that the new starter is administratively set-up to commence work, has an understanding of their role, is provided with the necessary information and training, and is integrated and welcomed into the team and area. The Line Manager is responsible for identifying an appropriate Induction Coordinator and providing suitable direction, including determining relevant stakeholders and documents/webpages which should form part of the welcome pack. Should there not be an appropriate Induction Coordinator, these tasks will need to be performed by the Line Manager. Induction Coordinator The Induction Coordinator, as identified by the Line Manager, is a support to the process and the Line Manager. They assist with scheduling the stakeholder meetings, as determined by the Line Manager, and other standard local induction activities as per the checklist. New Starter The new starter is responsible for actively participating in the induction process, seeking opportunities to connect with appropriate stakeholders and being proactive in getting to know their new role, team and unit. As an existing staff member, they may be able to leverage on their university knowledge and networks to varying degrees.
- Executive & Senior Leader Induction (ESLI)
The Executive and Senior Leader Induction (ESLI) is the process for Induction of Executive and Senior Leaders who are new to the University or to a senior role. Complementary to the current induction process, and directed through the recruitment system’s new starter tasks, it includes a number of one-to-one meetings with key stakeholders to facilitate networking and relationship building with colleagues and other leaders.
Target AudienceThis targeted induction framework is recommended for new:
- Heads of School
- Directors (Professional and Institute)
- Executive Deans
- Pro Vice-Chancellors
- Other equivalent roles
Acting and secondment posts may be included in this induction process based on length of term and previous experience. For other new managers the Manager’s Induction program will capture their induction needs.
How it works
The meeting record template may assist the Induction Coordinator in keeping track of the various stakeholder meetings that take place.
ResponsibilitiesIn order for a new Executive/Senior Leader to be inducted effectively, there are a number of people with responsibilities in the process:
Line Manager The line manager “owns” the induction for their new Executive/Senior Leader and is ultimately responsible for ensuring they have a comprehensive understanding of their role and of the strategy and culture of the relevant Faculty/Division and University. Line Manager should provide direction to the Induction Coordinator in terms of identifying relevant stakeholders and checking in throughout the process. Induction Coordinator The induction coordinator, as identified by the line manager, is a support to the process and the line manager. They assist with scheduling the stakeholder meetings, as determined by the line manager, and other standard local induction activities as per the new starter tasks. Key Stakeholders Key stakeholders such as the HR Director, Faculty Executive Director, Senior University Leaders and other key colleagues are responsible for connecting with the new leader and providing them with information relevant to their role. Human Resources Human Resources initiates the Induction by contacting the relevant Line Manager, identified Induction Coordinator and new staff member and providing them with the ESLI information pack. HR also maintains and reviews the ESLI regularly. New Executive/ Senior Leader The new leader is responsible for actively participating in the induction process, seeking opportunities to connect with appropriate stakeholders and being proactive in getting to know their role, team and unit.
- Casual staff induction
Casual staff should be taken through the local induction template for casual staff:
To assist with casual induction, a CASPA presentation has been created outlining important information essential for casual staff to use CASPA successfully.
- Short-term, visitors or returning staff
Staff returning from extended leave of absence or transferring from another School/Branch, Short term staff, consultants, contractors and service providers need to be taken through the HSW Local Induction Record. The same process can be used for volunteers.
Please do not hesitate to contact us for further information.