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Further Enquiries
For all enquiries please contact the Human Resources Service Centre
Phone: +61 8 831 31111
Facsimile: +61 8 8303 4353
Email
Human Resources
Level 13, 115 Grenfell Street
The University of Adelaide
SA 5005 AUSTRALIA
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General Conditions of Appointment for Fixed-Term Academic
Staff
Recruiting & Conditions
Authorised by the General Manager, Human Resources: March 2005
1. Conditions of Appointment
2. Authorised Undertakings
3. Family Friendly Policies
4. Fractional Time Appointments
5. Health Insurance
6. Higher Degree Candidature
7. Hospital Status
8. Intellectual Property
9. Leave Entitlements
10. Leaving University Employment
11. Medical or Dental Registration
12. Practice of a Discipline
13. Pre-Employment Medical Examination
14. Probationary Review
15. Promotion
16. Salaries
17. Salary Increases Subsequent to Leaving the University
18. Special Studies Program and Overseas Conference
Scheme
19. Superannuation
20. Termination of Notice
21.
Travel and Removal Expenses
22. Visa
23. Further Information
| 1. CONDITIONS OF APPOINTMENT |
May 01
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Conditions of appointment are governed by the University
of Adelaide Enterprise Certified Agreement. Copies of the Agreement may
be seen on the University’s website, in each School/Department or in Human Resources.
A summary of the general effect of the provisions of the Enterprise Certified
Agreement upon conditions of appointment is provided, in alphabetical order,
in paragraphs 2 - 22 below, together with associated administrative procedures.
NOTE: The Enterprise Certified Agreement is the definitive reference.
| 2. AUTHORISED
UNDERTAKINGS |
May 01
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While a candidate for appointment or a staff member may have occasion to discuss
aspects of the appointment with other members of the University, no undertaking
or assurance is authorised, or can be binding on the University, unless it is
set out in a formal letter from the Vice-Chancellor or General Manager, Human
Resources (or delegated nominee).
| 3. FAMILY FRIENDLY POLICIES |
May 01
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3.1 Family Responsibility Leave
Staff members may utilise up to five days per year from their combined
entitlements to special leave and sick leave to provide care and support for a
family member. Furthermore, an employee may, under certain circumstances,
convert from full time employment to part time employment for up to twelve months
in order to care for family members. Full details of these entitlements
are contained in Clause 57 of the Enterprise
Certified Agreement .
University staff members have the opportunity to convert to fractional-time
for a specific period of up to ten years where this is necessary for the
care of children, in accordance with Clause
56 of the Enterprise Certified Agreement.
3.2 Maternity Leave
The Maternity Leave Scheme provides for a minimum of 14 weeks and
a maximum of 104 weeks maternity leave. Applications on the appropriate form
must be sent to Payroll Services through the Head of the School/Department
or Office. Full details are contained in Clause
53 of the Enterprise Certified Agreement and in the Maternity
Leave Guidelines.
3.3 Partner Leave
Staff members who are eligible may take up to one week paid and
one week unpaid partner leave at the time of the birth of their child.
If they are the primary care-giver of the child, they may also be granted
up to a further 50 weeks unpaid partner leave. Full details are contained
in Clause 54 of the Enterprise
Certified Agreement.
| 4. FRACTIONAL TIME
APPOINTMENTS |
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Holders of fractional time appointments are required to undertake not less than
the fraction specified in the offer of appointment of the duties expected of a
full-time member of staff of the same classification.
| 5. HEALTH
INSURANCE |
Jul 03
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Staff coming from overseas on temporary resident visas are required to pay the
Medicare Levy through the PAYG tax system, however, they are not entitled to Medicare
benefits. The University will fund a minimum of half the costs of health insurance
cover for overseas appointees who reside in Australia on Temporary Resident Visas
and who are not eligible for Medicare coverage or alternative health insurance
cover through reciprocal agreements between Australia and their country of residency.
The remainder of the health insurance cover must be paid by the appointee.
| 6. HIGHER DEGREE CANDIDATURE |
May 01
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6.1 In general, full-time academic staff, including those whose duties
consist solely of research activities, will be permitted to enrol as half-time
candidates for higher degrees according to the following guidelines:
(i) that the proposed programme of study does not detract from the quality
of performance of duties as an employee;
(ii) that the Heads of the Schools/Departments concerned (ie both the School/Department
where candidacy is proposed and the School/Department in which the staff member
is employed) have no objection;
(iii) that, where applicable, the principal investigators of the relevant
research project have no objection; and
(iv) that, where applicable, any granting body involved in funding the employee
has no objection.
6.2 Academic staff should first apply to the relevant Area Manager for
clearance to enrol if the above guidelines are satisfied. Following such
clearance, procedures for enrolment should be followed as detailed in the policies
and procedures for postgraduate studies, a copy of which is available on request.
6.3 Full-time candidature for full-time academic staff will be permitted
at the discretion of the Area Manager when the programme of research and study
is closely aligned to the work being undertaken and will not hinder the full discharge
of responsibilities of a staff member.
6.4 New appointees who are already enrolled for a higher degree, either
at the University of Adelaide or another tertiary institution, are obliged to
discuss implications of that candidature with the relevant Area Manager.
| 7. HOSPITAL STATUS |
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7.1 Persons whose appointment is subject to their being granted appropriate
hospital status by one or more hospitals (see Schedule of Appointment: Additional
Conditions) may not commence until this condition has been satisfied.
7.2 If an appointment is subject to the appointee’s being granted appropriate
status in one or more hospital(s), the University will inform the appropriate
person(s) of the proposed appointment and ask that the matter of hospital status
be determined. The appointee will be notified of the outcome as soon as possible.
| 8. INTELLECTUAL
PROPERTY |
Aug 96
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The University asserts ownership, either whole or partial, of all intellectual
property arising from work within its Schools/Departments, institutes, centres
or research groups. In most cases the University will agree to share the economic
benefits derived from commercial applications of intellectual property with
the staff member who developed the intellectual property, in accordance with
the policy on commercial development of the University's intellectual property.
A copy of this policy is available on request.
| 9. LEAVE ENTITLEMENTS |
May 01
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9.1 Annual and Sick Leave
The University of Adelaide Enterprise Certified Agreement sets down
an expectation system for annual and sick
leave for academic staff. Annual leave shall be taken by agreement with
the staff member's School/Department. Unless other arrangements have
been agreed to by the Head of School/Department, annual leave will be deemed
to have been taken by 1 March following the academic year in which it became
due unless alternative arrangements have been agreed by the supervisor.
9.2 Bereavement Leave
Upon application by the employee, up to three days special leave with
pay may be granted upon the death of an immediate family member. (See Clause
59 of the Enterprise Certified Agreement.).
9.3 Long Service Leave
The University Long Service Leave Scheme is exempt from the provisions
of the Long Service Leave Act of South Australia; a copy of the Scheme forms
Clause 52 of the Enterprise Certified Agreement.
Long service leave shall accrue at the rate of 6.5 working days for each
year of service and pro rata for part of a year of service. Under
certain circumstances credit may be given in respect of prior service with other
Australian institutions for the purposes of long service leave entitlement.
A copy of the conditions governing recognition of prior service and a list of
recognised institutions for this purpose is available on request from Payroll
Services. Applications for such credit must be made at the time of appointment
to the University.
9.4 Special Leave
Upon application by the staff member, up to three days leave in
any twelve months may be granted. (See Clause
60 of the Enterprise Certified Agreement.)
9.5 Other Leave Entitlements
Other leave entitlements including defence leave, witness leave, leave
for trade union business, leave for jury service etc are set down in the Enterprise
Certified Agreement.
| 10. LEAVING UNIVERSITY EMPLOYMENT |
May 01
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An appointment may be terminated by a member of the fixed-term academic staff
tendering in writing notice of a period of three months, if the contract is of
more than three years, or one month, if the contract is of three years or less,
or such lesser period as the Area Manager may approve.
| 11. MEDICAL
OR DENTAL REGISTRATION |
May 01
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11.1 Persons whose appointment is subject to their being granted appropriate
registration by the Medical or Dental Boards of South Australia (see Schedule
of Appointment: Additional Conditions) may not commence duty until this
condition has been satisfied.
11.2 If an appointment is subject to the appointee’s being granted appropriate
registration with the Medical or Dental Boards of South Australia the appointee
should contact, as appropriate:
(i) the Registrar of the Medical Board of South Australia, 91 Payneham Road,
St. Peters, South Australia, 5069,
(ii) the Registrar of the Dental Board of South Australia, 59 Fullarton Road,
Kent Town, South Australia, 5067,
in order to seek the appropriate registration; and they should inform
the General Manager, Human Resources, of the outcome of their application as soon
as they are in a position to do so.
| 12. PRACTICE
OF A DISCIPLINE |
Jun 98
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| 13. PRE- EMPLOYMENT
MEDICAL EXAMINATION |
May 01
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13.1 The University shall reserve the right to require any
person offered appointment to provide a certificate of good health. If the
provision of a certificate of good health is a condition of appointment, the requirement
to undergo a pre-employment medical examination shall be stated in the offer of
appointment.
13.2 An appointee whose appointment is conditional on provision of a
certificate of good health may not commence duty until the certificate has been
accepted by the University and the date of commencement confirmed with the appointee.
13.3 Further details are contained in the University’s Policy
on Pre-Employment Medical Examinations, a copy of which is available on request.
| 14. PROBATIONARY REVIEW |
May 01
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All academic staff appointed to a fixed-term position are required to serve a
probationary period in accordance with Clause 10
of the Enterprise Certified Agreement.
| 15. PROMOTION |
Jun 98
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Promotion from one grade to another is not automatic and is subject to the policies
and procedures for promotion of academic staff as varied from time to time (see
Policy
on Academic Promotion).
| 16. SALARIES |
May 01
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Salary scales shall be as determined by the Enterprise Certified Agreement (see
Schedule 1). Progression through any single
grade will be subject to satisfactory service.
The salary increment date shall normally be the date of anniversary of appointment,
one year after commencement unless specified otherwise on the Schedule of
Appointment. In addition to salary, annual leave loadings are payable in December
each year.
Staff have the option of sacrificing up to 40 percent of their salary to
superannuation and/or a motor vehicle lease arrangement.
| 17. SALARY INCREASES
SUBSEQUENT TO LEAVING THE UNIVERSITY |
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The onus is upon the appointee to make application in writing for any payment
that might be due should there be any adjustment to the relevant salary subsequent
to the date of termination of appointment where such an adjustment is effective
prior to that date.
| 18. SPECIAL STUDIES PROGRAM
AND OVERSEAS CONFERENCE SCHEME |
Jul 99
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18.1 All fixed-term members of academic staff who are funded from University
sources are eligible to participate in the University's Special Studies Program
as varied from time to time. A copy of the Policy
is attached.
18.2 Under certain circumstances credit may be given in respect of prior
service with other Australian universities.
18.3 Fixed-term academic staff are eligible for support to attend overseas
conferences under the conditions of the University's
Overseas Conference Scheme, a copy of which is available on request.
| 19. SUPERANNUATION |
May 01
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19.1 Membership of Unisuper Defined Benefit Plan or Investment
Choice Plan is normally a condition of appointment for all fixed-term positions
of Lecturer Level B and above, funded from University recurrent funds, provided
that the contract is for two years or more. With regard to staff funded
from other sources or staff at Associate Lecturer (Level A), membership may be
an option and is specified in the offer of appointment.
19.2 Appointees who are currently members of the University staff
and are also members of a University of Adelaide superannuation scheme, other
than Unisuper, will retain their existing superannuation membership.
19.3 The University also contributes at least 3% of gross salary into
Unisuper Award Plus Plan.
19.4 New Membership. A booklet is provided setting out details
of the superannuation schemes and registration form. Registration forms
must be completed at the time of acceptance of appointment.
19.5 Further information regarding superannuation is available from
the Superannuation Officer.
| 20. TERMINATION NOTICE |
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20.1 If your contract of employment is terminated for disciplinary reasons in accordance with unsatisfactory performance, misconduct/serious misconduct, the following notice period applies:
| Period of continuous service |
Period of notice |
| less than 3-years |
2-weeks |
| 3-years or over |
4-weeks |
In addition to this notice a staff member over the age of 45 years at the time of the giving of notice and with not less than two years' continuous service will be entitled to an additional week's notice.
The University may at its option provide payment in lieu for all or part of the notice period.
| 21. TRAVEL AND REMOVAL
EXPENSES |
May 01
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21.1 Contributions to travel and removal expenses will be at the discretion
of Executive Deans of Faculty. The University contribution to travel and removal
expenses will be as specified in the policy Transfer Provisions for Fixed-Term
Academic Staff.
21.2 The extent of any such contribution will be subject to the appointee
and family not being in receipt of such a contribution from another source.
21.3 Unless otherwise stated, a member of staff who resigns prior to
serving three years (or completing the initial period of appointment, if less
than 3 years) will be required to refund to the University such portion of the
total transfer costs incurred by the University on the staff member's account
as the University shall determine. Except in special circumstances the refund
will be pro-rata the period by which the service falls short of 3 years
(or the initial period of appointment if less than 3 years).
21.4 Contribution to Travel Expenses
A pre-paid ticket advice in the appointee’s name (and where applicable appropriate
members of the appointee’s family) will be arranged through the University's approved
agent, who will be in touch with the appointee direct. The value of this
pre-paid ticket advice is the maximum contribution that the University will make.
Any cost in excess of the value of the pre-paid ticket advice incurred as a consequence
of the appointee varying the arrangements whether through the University's agent
or not will be payable by the appointee. If arrangements are made other
than through the University's agent the University may, after the appointee has
taken up duty, make reimbursement of an amount not exceeding the value of the
pre-paid ticket advice applicable.
21.5 Contribution to Transfer of "Tools of Trade"
Eligible appointees wishing to claim against an allowance for transportation of
"tools of trade"(books, equipment, specimens etc.) will be contacted by the University’s
approved removal agent who will make arrangements for quotations to be obtained.
Quotations may include insurance coverage but it should be noted that the University
will not meet the costs of storage, storage insurance and other associated expenses.
| 22. VISA |
Mar 99
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22.1 Any person who is not an Australian citizen/permanent resident and
who is offered an appointment at the University must have secured an appropriate
visa to allow the appointment to be commenced in Adelaide.
22.2 It is each appointee's responsibility to maintain the validity
of the visa throughout the period of employment at the University.
22.3 In the event that the University is required to meet the costs
associated with the deportation of any appointee, these costs will be a charge
against the appointee's salary or will be recovered from the appointee by other
appropriate means.
22.4 In the event that appointees are not Australian citizens/permanent
residents and they currently reside outside Australia the University will lodge
a visa nomination on their behalf with the Australian immigration authorities.
They should contact their nearest Australian diplomatic office as soon as possible
to initiate their visa arrangements, as this can be a lengthy process.
22.5 In the event that they are not Australian citizens/permanent residents
and are currently in Australia, they should inform the General Manager, Human
Resources, as soon as possible the form of the visa that they currently hold.
If necessary, the University will lodge a visa nomination on their behalf with
the Australian immigration authorities.
| 23. FURTHER INFORMATION |
Mar 99
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Enquires about particular conditions of an employee’s appointment should be directed
in the first instance to Human Resources, ext. 35666.
Related documents:
Contact Information:
For further information contact Human
Resources, Telephone: (08) 8303 5666 Fax: (08) 8303 4353.
Authorised by Council: Apr 1983
Amendments: Nov 1984, Feb 1985, Jul 1985, Aug 1985, Apr 1986, Mar 1990, Oct
1997, Jun 1998, Mar 1999, Apr 1999, Jul 1999, Aug 2000, May 2001, Jun 2003,
Mar 2005
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