Pre-Employment Medical Procedures

Recruiting & Conditions

Supervisors are advised that any person who may require assistance in understanding any aspect of this document, particularly for language or literacy reasons, can be referred to the OH&S Unit.

1. Requirement for a Pre-Employment Medical Examination
2. The Pre-Employment Medical Examination

1. REQUIREMENT FOR A PRE-EMPLOYMENT MEDICAL EXAMINATION

Jul 97

1.1 The Personnel Services Branch will review the documentation listed below to determine whether an applicant for a position in the University is required to undergo a pre-employment medical examination prior to appointment:

1.1.1 The Duty Statement for the Position (General Staff Positions Only)

For each general staff position a Duty Statement will have been developed by the Head of Department and authorised by the Head of Division (refer to Selecting the Best Person for the Job). The Duty Statement lists the most important and most time-consuming duties of the position. (The Duty Statement proforma is available on Personnel Services' internet site.)

1.1.2 The Occupational Hazards

For each vacant position in the University the Head of Division will determine and document the occupational hazards associated with the position. This information will be provided to the Personnel Services Branch on the Occupational Hazards (OH) Form along with the completed Request to Advertise a Vacant Position (RTA) Form (refer to Selecting the Best Person for the Job).

1.1.3 The Applicant's Own Health Assessment

Each successful applicant for a position in the University will be sent a Health Assessment (HA) Form. The applicant will be requested to complete the HA Form, which seeks information about the applicant's medical history, and return the completed form to the Personnel Services Branch.

1.2 If a pre-employment medical is required, the formal offer of appointment to the applicant will include a request to undergo a medical examination by a registered medical practitioner.

2. THE PRE-EMPLOYMENT MEDICAL EXAMINATION

Jul 97

2.1 The applicant will be instructed to take to the medical examination the following documents, which will accompany the formal offer of appointment in those cases where a pre-employment medical examination is required:

(i) the Medical Examination (ME) Form;

(ii) a copy of the Occupational Hazards (OH) Form for the position;

(iii) a copy of the applicant's completed Health Assessment (HA) Form;

(iv) a copy of the Duty Statement for the position (general staff positions only).

2.2 The medical practitioner will, in examining the applicant, complete the ME Form in light of the information provided in the remainder of the documents listed above. The completed formswill then be forwarded by the medical practitioner to the Manager, OH&S Unit, Personnel Services Branch.

2.3 Upon receipt of the ME Form, the Manager, OH&S Unit will forward the documents listed in paragraph 2.1 to the Medical Director, University Health Service, and seek confirmation from the Medical Director that the applicant is fit for duty.

2.4 If the applicant is confirmed as fit for duty, the Personnel Services Branch will write to the applicant to confirm the appointment and the starting date of the appointment.

2.5 If the applicant is deemed as not fit for duty as a result of the findings of the pre-employment medical examination, the Medical Director of the Health Service will discuss the findings with the applicant and then, if necessary, with the applicant's supervisor.

2.6 If, the applicant is confirmed as not fit for duty, following the discussions outlined in paragraph 2.5 the Personnel Services Branch will inform the applicant of this finding in writing. Personnel Services will also notify the Convener of the appointment committee for the position, so that the committee may take further action with regard to the position.

Contact Information:
For further information contact Human Resources, Telephone: (08) 8303 5666 Fax: (08) 8303 4353.

Authorised by Council: Nov 1984
Amendments: Apr 1985, Jul 1997
Policy review date: Jun 1998