Pre-Employment Medical Procedures
Recruiting & Conditions
| Authorised by the Vice-Chancellor: July 1997
Supervisors are advised that any person who may require assistance in understanding
any aspect of this document, particularly for language or literacy reasons, can
be referred to the OH&S Unit.
1. Requirement for a Pre-Employment Medical Examination
2. The Pre-Employment Medical Examination
| 1. REQUIREMENT FOR A PRE-EMPLOYMENT MEDICAL EXAMINATION
1.1 The Personnel Services Branch will review the documentation
listed below to determine whether an applicant for a position in the University
is required to undergo a pre-employment medical examination prior to appointment:
1.1.1 The Duty Statement for the Position (General Staff
1.2 If a pre-employment medical is required, the formal offer of appointment
to the applicant will include a request to undergo a medical examination by a
registered medical practitioner.
For each general staff position a Duty Statement will have been developed by
the Head of Department and authorised by the Head of Division (refer to Selecting
the Best Person for the Job). The Duty Statement lists the most important and
most time-consuming duties of the position. (The Duty
Statement proforma is available on Personnel Services' internet site.)
1.1.2 The Occupational Hazards
For each vacant position in the University the Head of Division will determine
and document the occupational hazards associated with the position. This information
will be provided to the Personnel Services Branch on the Occupational Hazards
(OH) Form along with the completed Request to Advertise a Vacant Position (RTA)
Form (refer to Selecting the Best Person for the Job).
1.1.3 The Applicant's Own Health Assessment
Each successful applicant for a position in the University will be sent a Health
Assessment (HA) Form. The applicant will be requested to complete the HA Form,
which seeks information about the applicant's medical history, and return the
completed form to the Personnel Services Branch.
| 2. THE PRE-EMPLOYMENT MEDICAL EXAMINATION
2.1 The applicant will be instructed to take to the medical
examination the following documents, which will accompany the formal offer of
appointment in those cases where a pre-employment medical examination is required:
(i) the Medical Examination (ME) Form;
(ii) a copy of the Occupational Hazards (OH) Form for the position;
(iii) a copy of the applicant's completed Health Assessment (HA) Form;
(iv) a copy of the Duty Statement for the position (general staff positions
2.2 The medical practitioner will, in examining the applicant, complete
the ME Form in light of the information provided in the remainder of the documents
listed above. The completed formswill then be forwarded by the medical practitioner
to the Manager, OH&S Unit, Personnel Services Branch.
2.3 Upon receipt of the ME Form, the Manager, OH&S Unit will forward
the documents listed in paragraph 2.1 to the Medical Director, University Health
Service, and seek confirmation from the Medical Director that the applicant is
fit for duty.
2.4 If the applicant is confirmed as fit for duty, the Personnel Services
Branch will write to the applicant to confirm the appointment and the starting
date of the appointment.
2.5 If the applicant is deemed as not fit for duty as a result of the
findings of the pre-employment medical examination, the Medical Director of the
Health Service will discuss the findings with the applicant and then, if necessary,
with the applicant's supervisor.
2.6 If, the applicant is confirmed as not fit for duty, following the
discussions outlined in paragraph 2.5 the Personnel Services Branch will inform
the applicant of this finding in writing. Personnel Services will also notify
the Convener of the appointment committee for the position, so that the committee
may take further action with regard to the position.
For further information contact Human
Resources, Telephone: (08) 8303 5666 Fax: (08) 8303 4353.
Authorised by Council: Nov 1984
Amendments: Apr 1985, Jul 1997
Policy review date: Jun 1998