Outlook 2007 - Viewing a Shared Calendar

As you create a meeting invitation using the Scheduling Assistant, you are able to see whether others are free or busy, but you won't be able to see any other information about their schedule (such as the meeting title, who is invited, or where it's taking place).

But if someone has chosen to share their calendar with you, you'll be able to look at the items in more detail. This is "read only" access. You can't add or change items.

If you need the ability to add or change items, they'll need to grant you Delegate Access.

To view another person's shared calendar, complete the following steps. Once you've done this, you'll see their calendar listed in the Calendar section of your Navigation Pane every time you use Outlook.

1. In the Navigation Pane click Calendar.
2. Click Open a Shared Calendar.
3. Click Name to see a list of accounts.
4. Select the person's name, then click OK to close the list.
5. Click OK to close the Open a Shared Calendar dialog box.
6. If the person you selected has granted you access to their calendar, you'll see their calendar listed in the Calendar section of your Navigation Pane.

If the person you selected has not yet granted you access, Outlook will offer to send that person an email request for access. If you choose OK, a new message form will open with the address and subject filled in.