File Storage

University funded file storage is provided for all University IT account holders based on their relationship with the University. All account holders have access to both personal storage (also known as their user space or home folder) and shared storage.

Quota period and allowance

The following table provides information on storage space for both staff and students.

	Staff, Visitors, Postgraduate research students	Students including Undergraduates, Honours and Postgraduate coursework
Applicable period for storage	For period of employment	1st of January to 31st of December (for as long as their student relationship with the university continues).
User storage	Academic Staff: 50 Gb Postrgraduate Research: 5Gb Staff: 5 Gb Visitors: 5 Gb	2 Gb
Shared file storage	1Gb per staff FTE per area	50 Mb per student FTE per area
Area funded storage	Areas (school/branch) may acquire additional space for individual staff or shared area storage space.	Academic staff can request additional storage for individual courses.
Cost of increase	$25 per 1GB	N/A
Size of increase	Requests can be made to increase quota in 5GB amounts	N/A
Requesting quota	Contact the ITS Helpdesk	N/A

Important Note for Academic Staff Planning to use their 50Gb Quota.

For research and academic staff with laptops, this data is cached locally on your PC so it can be used offline. Naturally if you store more data in your U: drive than you have available space on your local laptop hard disk, not all data can be locally cached. It is therefore strongly recommended that any strategy to utilise the full 50Gb quota, is matched with a review of your laptop hard disk's ability to cache this amount of data. Any hard disk upgrades necessary on laptops are a faculty or division cost.

Acquiring extra storage

Requests can be made to increase user and shared quota. This is subject to availability. To request additional storage please email the service desk with your staff ID, required increase amount and department cost code. If requesting an increase to shared storage (S: drive) please include the required folder.

Storing University Records

TRIM is the University electronic records management system and should be used to store all University records so that they may be managed in accordance with legislative requirements under the State Records Act. Records stored on a shared drive are not compliant.