Managing Your Email Addresses

As the number of people with whom you wish to communicate by email grows, you will need a way to store, edit and manage their email addresses. This is commonly known as an email address book, and can be accessed by clicking on the "Addressbook" icon in the email toolbar at the top of the screen:

The Address Book screen will appear:

Using the Address Book

• Adding addresses to the address book
• Sending email to more than one person
• Searching for a particular person's email address in the address book
• Importing or exporting my address book
• Returning to my composed message from the address book

Adding addresses to the address book

If you have received an email from the person that you want to add to your address book then just open the email and click on the address book icon which is to the right of the sender's email address in the "From" field of the email.

If you have not received an email from the person then adding their address to your address book involves only three steps.  

1. Click on the "Address Book" icon in the email toolbar at the top of the screen.  This will bring you to the Address Book.

2. Click on the "Add" icon at the top of the screen to bring up the "Add a New Contact" screen:

3. Enter the details of the person and their email address into the fields provided, and click "Save" to save the new contact you have created.     OR press "Reset" to clear all fields and start again.

Note: If you wish to add more than one email address for a contact in your address book, you need to separate each address with a comma.  e.g. Joe Bloggs' email addresses would need to be entered into the "Email" field as:
joe.bloggs@student.adelaide.edu.au, jbloggs@hotmail.com

Sending email to more than one person

To send email to more than one person, separate their email addresses in the To:, Cc:, or Bcc: fields (or a combination of all three) with commas (",").  Do not use semicolons (";") to separate lists of email addresses.

Searching for a particular person's email address in the address book

1.  Click on the "Address Book" icon in the email toolbar at the top of the screen.  This will bring you to the Address Book.

2.  Search for the person's email address by choosing name or email from the drop down box, and typing in the relevant search information     (i.e. their name or email address) into the "Matching" field, e.g.:

3.  Choose an option from the "From" drop-down box - for example, if you are searching for another student or lecturer of the  university, choose the "The University of Adelaide" option.  If you are searching for someone in your personal address book, choose the "Personal Address Book for (your username)" option.

4.  Click the "Search" button.

5.  From the search results displayed, click on the name of the correct person and their details will appear.  You can either click on their email address to compose a message to this person, or you can copy their email address and paste it into the address field of an email you have already composed.

6.  You also have the option of Browsing your address book by clicking on the "Browse" icon in the Address Book toolbar at the top of the page.  You are     given the choice of browsing your personal address book, or the University of Adelaide's address book to find someone you are after.

Returning to my Composed message from the Address Book

You can return to your composed message after finding an address from the Address Book, by clicking on the "Mail" icon in the Address Book toolbar.  You can then finish your compose message and send it as usual.