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Donating to the University Libraries

Donors and benefactors have always played a very significant part in the development of the University Libraries.

  • Donating and Bequeathing Books and Collections to the University Libraries

    Donation Guidelines

    Only donations of books and other items including music scores and sound recordings, that meet Collection Policy criteria will be accepted.  Rare and unusual material not generally available are likely to be of more interest.

    The following items are not accepted:

    • Items in poor physical condition;
    • Duplicate holdings;
    • Superseded editions of text books or reference works;
    • Issues of journals or magazines;
    • Juvenile or children's literature;
    • Material outside the current parameters of the Collection Policy.

    How to donate materials

    Offers to donate materials should be submitted in writing (via the web, email or letter) using the Materials Offer of Donation Form.

    Please do not deliver any items in advance of submitting your offer. You will be contacted to notify the outcome of your offer within 15 working days.

    The form asks you to outline the number and type of items, the general age of publications, the condition of the publications and the general subject areas. Any rare or special items should be listed.

    You are also asked to indicate acceptance of the following conditions:

    Conditions of acceptance
      • Unless determined to be Special Collections materials, donated material will be integrated into the existing collections, and is subject to the same conditions of use and disposal as those collections. General donations which have limitations or restrictions on their use or disposal are not accepted.
      • Donations which are accepted will become the property of the University Libraries, and may not be claimed back at a later date.
      • Donated items which are not selected for inclusion in the Libraries’ collections will be appropriately disposed; this may include transfer to another institution, donation to students or to charity, or recycling.
      • University Libraries does not cover costs of transport, freight or delivery without prior approval.
      • Significant donations will normally be acknowledged by letter on receipt and, where appropriate, considered for a bookplate with the donor’s name.

    Acquisition and Metadata Services Librarian
    Jennifer Hanisch
    Ph: +61 8 8313 4258
    Email: jennifer.hanisch@adelaide.edu.au


    Donations under the Australian Government's Cultural Gifts Program

    University Libraries is registered to receive gifts under the Cultural Gifts Program which has been established by the government to encourage donations of culturally significant material to public institutions and thereby enable donors to receive a taxation advantage.

    The Program requires two valuations from approved valuers. University Libraries, as an interested party in a proposed donation under this Program, is itself unable to value the proposed gift but can supply a list of approved valuers. The costs of such valuation are normally the responsibility of the donor but this may be subject to negotiation. If the gift and its valuation are mutually acceptable to the donor and the University Libraries and meet the requirements of the Committee on Taxation Incentives for the Arts, the donor may subsequently claim the assessed value of the gift as a tax deduction.

    Potential donors are invited to contact the University Librarian to discuss any proposed donation or offer of material for sale or for gift under the Cultural Gifts Program.

    University Librarian
    Teresa Chitty
    Ph: +61 8 8313 5700
    Email: teresa.chitty@adelaide.edu.au

    Acquisition and Metadata Services Librarian
    Jennifer Hanisch
    Ph: +61 8 8313 4258
    Email: jennifer.hanisch@adelaide.edu.au

    Special Collections Librarian
    Cheryl Hoskin
    Ph: +61 8 8313 5224
    Email: cheryl.hoskin@adelaide.edu.au

  • Donating and Bequeathing Financial Gifts to the University Libraries, including the Alumni Library Appeal

    Financial Gifts to the University Libraries

    For graduates of the University, the simplest way to donate funds to the University Libraries is via the Alumni Barr Smith Library Annual Appeal.

    In addition, the University Libraries gratefully accepts other financial donations and bequests.

    Many donors like to set conditions regarding the the donation or bequest - for example, subject area, collection or format. Please discuss these with the University Libraries in order to make sure that intentions can be carried out and to avoid unintended consequences.

    Useful contacts:

    University Librarian
    Teresa Chitty
    Ph:+61 8 8313 5700
    Email: teresa.chitty@adelaide.edu.au

    Acquisition and Metadata Librarian
    Jennifer Hanisch
    Ph: +61 8 8313 4258
    Email: jennifer.hanisch@adelaide.edu.au

    Special Collections Librarian
    Cheryl Hoskin
    Ph: +61 8 8313 5224
    Email: cheryl.hoskin@adelaide.edu.au

    External Relations
    Ph: +61 8 8313 5800
    Email: engage@adelaide.edu.au

 

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