Guidelines for Theses Authors

• What can be deposited
• Theses format
• Security setting
• Restricting access to your thesis
• Instructions for depositing your thesis
• More details on the ADT Program in general

What can be deposited

• University of Adelaide theses only, PhD or Masters [by research only]
• Coursework theses can be deposited and will be available on the University of Adelaide's institutional repository of scholarly research, Adelaide Research & Scholarship, but are not eligible for the Australasian Digital Theses Program (ADTP).
• The thesis must have been officially awarded by the University of Adelaide

Theses format

• Adobe Acrobat PDF format is best for textual materials. This format is the ADT Program's preferred standard.  The reader for PDF is freely available and widely used. It also offers high levels of document security.
• Please use Adobe Acrobat v.6.0 and ensure that the magnification is set to "Fit Width".
• If you don't have access to Adobe Acrobat, the University provides AdLib PDF Relay, a useful web-based tool for converting documents in several common formats to PDF.
• For the purpose of long term preservation, we prefer file formats which are supported, or at least known to us.
• For assistance with converting other file formats please contact us.

Security setting

• Do not set document security. This will be done by the Library.

Restricting access to your thesis

• The ADTP ideal is unrestricted worldwide access,  however, there are circumstances when theses need to be restricted wholly or in part, for varying periods. The options available for the ADT Program are:
  • no restrictions - worldwide access;
  • restrict to University of Adelaide network only - remote access available to current staff & students via authentication;
  • restrict all access for a certain period of time - when this period has elapsed, access can be either University of Adelaide only or worldwide;
  • certain theses files can be completely restricted [copyright, libel, etc] while others can be accessible as per the two options above.
• Please note: this partial restriction is not available via the deposit form and you will need to identify the files concerned to the ADT coordinator.

• Current higher degree research students need to apply to the Dean of Graduate Studies (in advance of submission for examination) for an embargo to be placed on the thesis for a period of 12 months in the first instance. See the Research Student Handbook : restrictions on access/embargo for more information.

Instructions for depositing your thesis

A University of Adelaide CD will be provided to you at the time you submit your thesis for examination.  Once the examination process is complete and you have made any required amendments to the satisfaction of your Head of School, copy the final version of your thesis onto the CD in PDF, Word or RTF format.

The electronic copy must be identical to the thesis that has been approved for the award of the degree. Do not set document security as this will be done by the Library.  An errata sheet listing those third party copyrighted page(s), section(s) and/or figure(s) contained within the thesis that need to be deleted by Library staff should also be saved onto the CD where applicable.

The electronic copy of the thesis must be provided to the Adelaide Graduate Centre when you lodge the paper copies required at the completion of examination. A completed Thesis Lodgement Form must also be provided with the digital copy of your thesis. The actual process of including your thesis on the ADTP and removing any copyright material will be carried out by Library staff and you will be notified when it is available on the ADTP database. See the Research Student Handbook : Steps for depositing a thesis for more information.

Others

If you are a current staff or student member of the University of Adelaide, you can submit your University of Adelaide electronic thesis yourself, by using the deposit form.

If you are not a current staff or student member of the University of Adelaide and you wish to submit your University of Adelaide thesis, please contact us, and we will add your thesis to Adelaide Research & Scholarship and ADTP (if eligible).

If you have any queries about depositing your thesis, please contact us.