Some ideas for searching databases efficiently
and effectively
Searching for information can be considerably more successful
if you use a few simple techniques. Databases, including the Library
Catalogue and commercial indexes, have different search "engines" and may
look very different on the screen but there are some underlying premises
common to all.
What is searched?
Usually, individual words from the article title, author's name, subject
terms (also known as descriptors) and abstract (a summary of the paper).
These 'fields' may be searched individually or in a 'keyword' search across
more than one field.
The system may search for a whole word or words beginning with specified
letters and ending with a 'truncation' symbol, commonly *
# ? + $
eg- technolog* will find technological,
technologies, technology
How does the system combine terms?
Individual "terms" are found and compared with other terms you have
specified, according to the "commands" AND, OR, NOT, known
as Boolean operators.
Before you start searching you need to be aware of how a particular
database will treat words typed in without a specified Boolean operator.
Are adjacent words treated as a phrase or near each other in any order,
or does the system assume an operator, usually AND or
OR, between search terms? The results will be very different!
Try a quick test by typing the same words in different configurations,
eg - if environmental impact gives
65 records a small number of records,
the system finds both words as a phrase in
a record
253 records a larger number of records,
the system assumes the AND operator, that
is each word somewhere in the record.
11076 records a large number of records,
the system assumes the OR operator, that is
either word somewhere in a record
Creating a "Search strategy"
Think about the concepts which form the basic issues for your topic,
what terms, words or phrases, do you use to describe the issues?
Write these down.
what other terms might be used for those issues? Write these under the
first term you thought of for the concept, in columns.
For example -
If you need some ideas to help you think of other words to describe your
topic,
use handbooks or encyclopaedias for background information and terminology
look at words in the title and/or abstract of articles in the reading lists
for your subject
look at words in the Library Catalogue records, in particular from Subject
headings, Contents, and Notes
Write out your search terms and link the search terms with Boolean
operators
AND (where both terms are wanted),
OR (where either term is wanted) Remember to use brackets to enclose
terms separated by the OR operator;
use truncation to collect plurals and other endings of a term;
Check your "sentence", make sure it says what you mean, eg.
engine* AND (solar OR wind)
Dealing with the Results
The results of your initial search may be disappointing but don't give
up!
Look at some of the records in your result to get ideas for other words
that you could use to make your search strategy more relevant. In
particular, look for words which have a similar meaning to your concept,
eg.
architectur* AND (fiction OR
literature OR narrat*) AND represent*
Look for other ways to make your search strategy better describe
your topic.
Recent articles only
- look for a way to restrict the search result to a date. Many
databases provide for specifying a date range.
Search terms closer together
- restrict the search to a "field" such as title, subject headings
(descriptors) or abstract, this will make the search more specific.
- can you search for terms next to each other, possibly using operators
such as ADJ or NEAR, or inverted commas around terms to indicate
a phrase
Combine the results of individual searches
- many databases allow set numbers to be combined instead of re-typing
the search strategy each time
Which database?
Start with a database in the category for your topic, see the suggested
databases for Science & Technology Commercialisation
Alternatively,
go to the list of databases for
Business
or Marketing
look at the large list of databases for
engineering and related subjects,
go to the list of databases for each Department, |
Chemical
Engineering | Civil & Environmental
Engineering
| Electrical & Electronic
Engineering | Mechanical Engineering
| Petroleum Engineering & Management,
go to the Library's Home page, under Guides, select Resources
for subjects and choose from the recommended databases for other disciplines
such as
business
| law | management | philosophy | psychology
|
|