Unit 4.4 Journal term lists and journal abbreviations
An EndNote term list stores entered terms such as keywords, author names or journal titles to ensure consistency and accuracy. By default, every new EndNote library has terms lists for Authors, Keywords and Journals associated with it. As you enter new references into the library, EndNote automatically adds their authors, keywords and journal titles to the relevant term list. Term lists are stored with a library and are specific to that library. For help with managing term lists, see the EndNote manual.
This section deals only with Journal term lists which affect the display of journal abbreviations in bibliographies. You may find when you format a bibliography that abbreviations are not shown even though the output style specifies that they should be. This is usually caused by the Journals term list not containing abbreviations.
The Journals term list stores journal names and their abbreviations for use in creating bibliographies. As an example, look at the term list associated with the Paleo library (Paleo.enl).
- Open the Paleo library. Choose TOOLS > OPEN TERM LISTS > Journals Term List.
It contains the full name of each journal in the Full Journal column and a few journal abbreviations in the Abbreviation 1 column.
If the output style you use in formatting a bibliography specifies that journal abbreviations should be used, EndNote needs to be able to find abbreviations in the Abbreviation columns of the term list.
Adding full journal names and abbreviations to a Journals term list
EndNote provides 3 Journals lists (Humanities, Medical and Chemistry) that you can load into an EndNote library. You can load any .txt files of journals from other sources, if they have a layout similar to these supplied lists.
You can also add terms manually to a Journal term list.
- Open the EndNote library. Choose TOOLS > OPEN TERM LISTS > JOURNAL TERM LISTS.
- Click the LISTS tab at the top of the window.
- Select (highlight) Journals.
- Click Import lists. Browse to the EndNote Term lists directory (on a PC usually at SYSTEM (C:) > Program Files > EndNote 9 > Term lists). Select the Chemical, Humanities or Medical term list and Open.
- The journal terms are imported into your Journals list. Click the TERMS tab to view them. Delete any partial duplicates. EndNote will filter out duplicates during the load but only if the terms are identical in all columns.
- Entering data in the Journal and Alternate journal fields of a reference automatically changes the Journal term list. The Journal field data are added to the Full journal column. The Alternate Journal field data are added to the 2nd column as abbreviations.
- You can add to or edit the term list directly. With the EndNote library open, choose TOOLS > OPEN TERM LISTS > JOURNAL TERM LISTS and the TERMS tab. Use New term to add a term or select an existing term and click Edit term to change it.
- Be consistent. Enter only full journal names in the first column and abbreviations in the other columns. If you are likely to want to specify a particular abbreviation type (e.g. Medline abbreviations) in your bibliographies, enter that type in one column (e.g. Abbreviation 1) and enter other types in another column.
- Enter variations of the same journal name on one line.
- You can edit an output style to choose which journal name (full name, abbreviation 1 or abbreviation 2) should be used in a bibliography.
- EndNote can remove full stops from abbreviations during formatting but it cannot add full stops.
- Changing a term in a term list does not change the same term within references. Use CHANGE TEXT to make global changes of terms in references.