These guidelines on holding an event should be followed only if the Event is managed at School level and is not a University managed function.
Events held by the School include, but are not limited to:
- Discipline or Research Group barbeques
- Social functions
- Local demonstrations
- Visitor hosting, functions
- Workshops, seminars, public lectures.
They do not include:
- Timetabled teaching
- Student support
Internal business meetings
Categories of Event
Small to Medium Events
If you are holding a small to medium event, such as a bbq or function with limited numbers and only requires limited resources, then you can complete the School Event Checklist to ensure you have everything in place for a safe event.
Large events are those where large numbers of people will be in attendance, and require numerous resources. For example, you need to organise a large venue, car parking, emergency evacuation etc.
These types of event are not held often by the School, but should the need arise to organise such a function, the University has Event Management procedures which must be followed.
Drugs & Alcohol
The School has a set of guidelines which sets out the requirements when alcohol is present at a function and what you need to do. It also outlines the University & School's policy on drug and alcohol consumption. You can download the guideline by clicking on the following link: "Drugs & Alcohol Guidelines".
Where to go for more information
If you have any questions or require further information when planning your event, you can contact the Health & Safety Officer on 8303 5432.
Feedback on the MBS HSW Web or its contents may be e-emailed to the MBS HSO.