Policies & Procedures > Management (Unrevised)

Audit, Compliance & Risk Management

• Insurance Claims Policy (Unrevised)
  This policy provides for effective management of insurance claims against the University and ensures that claimants are dealt with in an appropriate manner. It applies to all claims both insured and u...
• Insurance of Personal Property Used for the Benefit of the University (Unrevised)
  This policy establishes the basis under which the University will provide insurance cover for personal property of staff and students of the University damaged while being used or stored on University...
• Motor Vehicle Insurance & Claims Procedures (Unrevised)
  These procedures apply to all vehicles that are operated by employees, students, volunteers and others who are authorised to be in control of a University vehicle. In the event of a claim the driver s...
• Volunteer Insurance Policy (Unrevised)
  The University has undertaken to provide indemnification of and insurance for volunteers who contribute to the University community.

Equity & Diversity

• Disability Entry Guidelines (Unrevised)
  This document provides guidelines for applications from people with a disability for exemptions to the University's minimum school-leaver entry requirements

Ethics, Conduct & Grievances

• Academic Staff Involved with Outside Organisations (Unrevised)
  University statement on academic staff involvement with external organisations.
• Close Personal Relationships Policy (Unrevised)
  The policy provides the University's position on staff-student relationships and staff-staff relationships in regard to potential conflict of interest.
• Code of Conduct Policy (Unrevised)
  This Code of Conduct is intended to guide University of Adelaide staff and titleholders to identify issues of ethical conduct that may arise in their employment or association with the University. It...
• Complaints by Staff Policy and Guidelines (Unrevised)
  The University of Adelaide is committed to providing staff with a supportive work environment. The Complaints by Staff Policy allows the University to deal with complaints from staff members about the...
• Conflict of Interest Policy & Guidelines (Unrevised)
  The policy provides guidance in the management of potential conflicts of interest at the University of Adelaide.
• Fair Treatment Guidelines for Staff (Unrevised)
  The Fair Treatment Guidelines for Staff provide clarification on the practical application of the Fair Treatment Policy.
• Fair Treatment Policy (Unrevised)
  The University does not condone or tolerate unfair treatment of its students or staff.

  The Fair Treatment Policy covers all aspects of discrimination, harassment, bullying and vilification. The Po...

Facilities & Infrastructure

Financial, Assets & Commercialisation

• All Revenue and Accounts Receivable Policies (Unrevised)
  All Revenue and Accounts Receivable Policies combined into the one document
• Amending Customers Policy (Unrevised)
  From time to time, customers change their details and this requires the University to update its records accordingly. This policy is intended to ensure that these changes are properly considered and a...
• Amortisation of Software Costs Policy & Procedure (Unrevised)
  The policy and procedure contains the guidelines under which the University will amortise computer software, implementaion, development and purchase costs which are associated with corporate informati...
• Collecting Debts Policy (Unrevised)
  Providing goods and services to customers on credit results in debts owing to the University. While it is expected that most debts will be paid by customers in accordance with our payment terms, there...
• Creating Customers Policy (Unrevised)
  This policy is intended to minimise risks by ensuring that customer accounts are created in appropriate circumstances by authorised delegates.
• Credit Notes (Adjustment Notes) Policy (Unrevised)
  Credit notes are corrections (or reversals) of invoices previously raised. They reduce the value of debts, a valuable asset to the University, and reverse previously recognised. This policy is intende...
• Customer Credit Policy (Unrevised)
  Providing goods and/or services to customers on credit exposes the University to the risk of not being paid for those goods and/or services.
• Directorship Questionnaire (Unrevised)
  BACKGROUND
  The University is a complex structure represented by a public governance structure, a commercial structure and a mixture of both public and commercial governance structure with internal an...
• Faculty and Divisional Authorities (Unrevised)
  This entry contains the Revenue and Accounts Receivable Delegation Matrix authority form for each Faculty & Division.
• Invoicing (Billing) Policy (Unrevised)
  The University raises invoices for the sale of goods and/or services to customers and for various other purposes. This policy is intended to ensure that invoices are raised in appropriate circumstance...
• Managing and Reporting Debts Policy (Unrevised)
  The University provides goods and services on credit to a variety of customers resulting in debts being owed to the University. This policy is intended to ensure that these debts are proactively manag...
• Motor Vehicle Charge Card Policy & Procedure (Unrevised)
  The policy and procedure provides the guidelines under which the use of motor vehicle charge cards will be used and accounted.
• Outgoing Sponsorship Policy (Unrevised)
  The policy provides a framework to maximise opportunities for the University, as a provider of sponsorship by enabling sponsorship proposals to be assessed fairly and equally, and by ensuring the Univ...
• Provision of Motor Vehicles to University Staff (Unrevised)
  The procedures outline the conditions which apply to the use of motor vehicles by University departments and senior staff.
• Purchasing and Accounts Payable Procedures (Unrevised)
  The University purchases goods and services from, and makes payments to, vendors and both activities pose risk to the University. Purchases need to be made from the most appropriate vendors and payme...
• Receipting and Banking Policy (Unrevised)
  The University receives money for a variety of reasons. This policy is intended to ensure that all monies received are fully accounted for, handled safely and securely and are recorded and banked accu...
• Refunds Policy (Unrevised)
  While it is generally the case that the University is owed by its customers, there will be instances where the University will owe its customers, e.g. due to customer overpayments or credit notes bein...
• Revenue And Accounts Receivable Overview (Unrevised)
  The Revenue and Accounts Receivable cycle is a critical University business cycle that must be appropriately managed through a comprehensive set of Revenue and Accounts Receivable Policies as part of ...
• Sale of Advertising Space Policy (Unrevised)
  This policy aims to protect the University of Adelaide's brand through the coordination of the sale of advertising space in all University media by the Director of Marketing and Strategic Communicatio...
• University-Owned Entities Policy and
  University Entities: Model Governance Policy Framework (Unrevised)
• Writing Off Debts Policy (Unrevised)
  Debts are a valuable asset to the University. This policy is intended to ensure that debts are written off in appropriate circumstances by authorised delegates.

Gifts & Bequests

• Outgoing Sponsorship Policy (Unrevised)
  The policy provides a framework to maximise opportunities for the University, as a provider of sponsorship by enabling sponsorship proposals to be assessed fairly and equally, and by ensuring the Univ...

Health & Safety

Human Resources

• Conferral of Honorary Roles Policy & Guidelines (Unrevised)
  This entry provides information on the rules governing the application, nomination, determination, promotion, duties, conditions and privileges of academic and non-academic titleholders who are not me...
• Overseas Conference Leave (Unrevised)
  The entry provides details of the Overseas Conference Scheme (OCS) under which eligible members of staff may be given approval and financial support to enable their participation in international conf...
• Practice of a Discipline Outside the University by Academic Staff (Unrevised)
  The entry provides the rules under which members of the academic staff may practice outside of the University.
• Rewards and Recognition Framework Policy (Unrevised)
  This policy, approved in principle pending consultation, provides an overall framework for the recognition of exceptional performance and achievement by staff on an individual or group basis to be ack...
• Roles and Responsibilities of Heads of Departments and Schools (Unrevised)
  The entry provides details about the position of department or school head including academic leadership, staff development, finance management, method of appointment, eligibility, term of office, rem...
• Salary Cost Report Guidelines (Unrevised)
  These guidelines have been developed following an Auditor General's report where it was identified that the University of Adelaide needed a clear and simple process for reviewing salary cost reports.
• Salary Shortfall Contribution for Externally-funded Research-only Staff (Unrevised)
  The purpose of the policy and guidelines is to provide a clear statement of the University's practice in relation to matters concerning the University's contribution towards meeting shortfalls in sala...
• Special Studies Program (Unrevised)
  The entry provides information on the the Special Studies Program (SSP), under which eligible members of staff may be given approval and financial support to undertake a period of special studies in l...
• Staff Development Policy (Unrevised)
  The eminent standing of the University of Adelaide is derived from the excellence of its staff and their leadership. Staff development builds organisational capability and supports the achievement of...
• Staff Development Secondment and Exchange Policy and Guidelines (Unrevised)
  This Policy facilitates the secondment of University of Adelaide tenured and continuing Academic and General Staff to other approved institutions and exchange of staff between such institutions. The ...
• Staff Development Time Off for Study for General Staff Policy, Guidelines and Application Form (Unrevised)
  This Policy covers time off from work, with or without pay, granted to members of General Staff to undertake approved development studies for which they have been accepted.
• Staff Planning and Development Review Policy and Guidelines - UNDER REVIEW - REFER TO ENTERPRISE AGREEMENT 2010-2013 IN THE FIRST INSTANCE http://www.adelaide.edu.au/hr/conditions/ea/ (Unrevised)
  The Staff Planning and Development Review process will facilitate the achievement of the University of Adelaide and staff work and development goals by: identifying the staff member's work objectives ...
• Volunteer Insurance Policy (Unrevised)
  The University has undertaken to provide indemnification of and insurance for volunteers who contribute to the University community.
• Work Outside the University (Professional Staff) Policy (Unrevised)
  This policy outlines the principles governing the performance of work outside the University by Professional Staff. Staff are expected to give primary commitment to the duties of their role within th...

Information Management, Records & Archives

• Privacy Policy & Management Plan (Unrevised)
  The Privacy Policy applies to personal information collected and held by the University pertaining to current and former students, current and former staff members, and associates of the University. ...
• Records Management Policy (Unrevised)
  This policy aims to ensure that official records created by University staff deemed to be of enduring evidential or informational value are preserved for future reference. It also promotes a consiste...

Information Technology

• All Students Email Policy (Unrevised)
  The policy provides information for staff on the use of the 'all students' mass email facility.
• Guidelines for Posting on MyUni Forums (Unrevised)
  These guidelines provide information for posting content on MyUni Forums to maintain a friendly and welcoming environment for all users of the MyUni Forums.

Library & Collections

• Collection Management Policy and Procedures (Unrevised)
  The University of Adelaide has eighteen identified art, heritage and teaching collections, totalling approximately 500,000 objects (see Appendix 1). These collections enhance the University's environ...