Responsibilities of Stakeholders during Reviews

The following information summarises the responsibilities of those involved in a Program Review, and should be read in conjunction with the Core Principles and the Program Reviews Process.

Executive Dean / Faculty

• Provide Quality and Reviews staff with draft Terms of Reference for the review.
• Provide Quality and Reviews staff with a list of prospective members for the Review Panel.
• Provide Quality and Reviews staff with a list of stakeholders (internal and external) who will be invited to provide submissions to the Review Panel. 
• Provide the Five-Year Program Review Faculty Submission and any other relevant information to Quality and Reviews staff.
• Develop, in consultation with Quality and Reviews, an Implementation Plan addressing the recommendations contained in the Review Report, and provide this to the PVC(L&Q) within 3 months of Academic Board considering the Review Report.
• Provide updates on the progress of the Implementation Plan to Quality and Reviews 6 and 12 months after Academic Board has considered the Review Report.

PVC (L&Q)

• Approve Terms of Reference for a given review.
• Approve members of Review Panel for a given review.
• Conduct an entry and exit interview with the Review Panel.
• Consult with relevant Executive Dean(s) regarding recommendations contained in Review Report.
• Submit Review Report to Academic Board.
• Ensure that an Implementation Plan is developed addressing recommendations contained in the Review Report.
• Ensure that progress of actions described in the Implementation Plan is monitored.

Quality and Reviews staff 

• Contact the Faculty to initiate a review.
• Review the Terms of Reference provided by Executive Deans and submit them to PVC(L&Q) for approval.
• Provide relevant statistical data to the Faculty for inclusion in the Five-Year Program Review Faculty Submission.
• Contact prospective members regarding availability to sit on a Review Panel.
• Submit a list of prospective members for the Review Panel to PVC(L&Q) for approval.
• Arrange the schedule for the Review Panel visit.
• Provide administrative support to the Review Panel.
• Prepare the draft Review Report in consultation with the Review Panel Convenor.
• Submit final Review Report to PVC(L&Q).
• Develop, in consultation with the Faculty, an Implementation Plan addressing the recommendations contained in the Review Report.
• Monitor progress of the actions described in the Implementation Plan.
• Upload Review Reports and Implementation Plans (including updates) to the Reviews website.

Review Panel Convenor

• Ensure that all the Terms of Reference of the review are addressed.
• Request additional information if necessary.
• Attend the entry and exit interviews associated with the Review Panel visit.
• Ensure that drafting of the report (especially the recommendations arising from the review) commences during the final session.
• Liaise with Quality and Reviews staff in finalising the Review Report.
• Ensure adherence to Review Panel meeting schedule.

Reviews Panel Members

• Read provided documentation.
• Participate in the review process.
• Assist the Convenor whenever required.
• Assist in drafting the review report.

Academic Board

• Approve the final recommendations of the Review Report.