Survey ApprovalIn considering surveys for approval the Survey Reference Group (SRG) regards the following issues, with a view to minimising the impact on survey populations and ensuring maximum efficiency and effectiveness where possible: - the volume and range of surveys taking place within the relevant schedule period;
- the potential impact on the population;
- possible duplication or redundancy of information to be solicited from survey respondents;
- whether required information may be obtained from existing data sources;
- the potential value and quality of the data to be collected to the University as well as the applicant; and
- proposed methodology, to ascertain, for example, whether sufficient responses may be obtained from a sub-sample of the targeted sample.
In making its decisions the SRG also takes into account arrangements for protection of privacy and safeguarding confidentiality of respondents in collection and reporting of data. External agencies seeking use of, and access to, University of Adelaide staff, students or data
The University’s Survey Framework sets out the University’s rationale, processes and responsibilities for survey management. The University acknowledges the important role that surveys play in informing teaching and research activities.
The University seeks to protect the privacy of its staff and students, maintain the confidentiality of its data, and prevent its staff and students from being over-surveyed. The University does not support external agencies using its staff and students for the collection of data. External agencies seeking an exception to the University position will be referred to the Survey Reference Group. The University does not support the use of email as a means of recruitment of its staff and students for survey purposes and is unable to disclose any personal information to any third party.
External agencies seeking access to University populations (staff, students, alumni and data) for research purposes must obtain the necessary clearances and approvals, use appropriate survey methodology, and demonstrate adherence with the following conditions: - the nature of the research will be beneficial to the University and/or staff and students,
- the University will retain ownership of data collected during evaluation activities, and
- the evaluation activity will include a process whereby the participants can submit and receive feedback.
Approval of access is at the discretion of the Survey Reference Group. A Survey Approval Process Flowchart has been created to assist with the approval of surveys. Submission for approval of surveys, where they fall within the scope of the SRG's authority, must be submitted to surveys@adelaide.edu.au using the Survey Approval Form at least two months prior to the intended date of issuing the survey to its intended recipients. Survey Register
The Survey Register contains a schedule of approved surveys to assist the University to keep track of the number and range of surveys under the remit of the SRG. The Register provides information about the range of current and completed surveys.
The Register is maintained by Quality and Reviews. Please email surveys@adelaide.edu.au if updated information is available.
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