ARC Reporting Requirements

This page provides information on the reporting requirements for ARC-funded Projects, Fellowships, Centres and Networks.

ARC reporting are subject to change; for the latest reporting requirements please refer to the ARC website.

• ARC Progress Reports
• Carry-Over of ARC Funds
• Linkage Projects with Australian Postgraduate Award Industry (APAI)
• Final Reports - ARC Discovery, Linkage and Fellowship Scheme Projects (DP, D-IRD, LP, LX, LE & FF)
• ARC Centres and Research Networks - Annual Reports & Financial Statements, Final Reports

ARC Progress Reports

Commencing in 2013, Progress Reporting for all active ARC-funded projects (except LP - APAI only) is by exception.

All Progress Reporting must be completed by 31 March 2013 (ARC’s deadline). Reporting is not required for Projects which have been underway for less than one year or which are in their final year of available funds.

Prior to reporting, please read the Exception Report Guidance, Exception Report Instructions and the notes on page 1 of the Exception Report template. These documents outline the specific circumstances under which a Exception Report should be submitted. An Exception Report on Progress must be submitted only if there are significant issues affecting the progress of a project.

Exception Reports must be submitted electronically (RTF or PDF) format to the ARC via the Research Office of the Administering Organisation.

Further information regarding the details of the changes to ARC Progress Reporting is available by downloading the following documents:

• 2012 Progress Reporting: Guidance on reporting by Exception
• Progress Reporting Instructions
• Exception Report on Progress: ARC Funded Research – 2012 – reporting template for all schemes

For more information please visit:
http://www.arc.gov.au/applicants/reported_requirements_progrep.htm

If an Exception by Report is to be submitted, it must be accompanied with a signed Internal Signature/Carry Forward form both electronically emailed to arcgrants@adelaide.edu.au by 28 February 2013.

If you don’t consider that a Progress Report is required for your project, you will be required to notify the Research Branch by email to arcgrants@adelaide.edu.au by 28 February 2013 confirming that a Progress Report is not required for your project.

Carry-Over of ARC Funds

Carry Forwards are required for each year when the ARC funds allocated for a particular year have not been fully spent and are to be "carried forward" to the next year. Chief Investigators should consult with their School Finance Officer to see if ARC funds are likely to be unspent at year end. If so, a Carry Forward request will be necessary.

The Research Branch Internal Signature/Carry Forward form allows researchers to request a carry forward and nominate reason and/or provide further detail if necessary.

The completed and signed form needs to be submitted to the Research Branch via email to arcgrants@adelaide.edu.au by 28 February 2013.

This form needs to be submitted for all carry forward requests regardless if a Progress report by exception is required.

If a Progress report by exception is required, please submit along with the Internal/Signature Carry Forward form.

Linkage Projects with Australian Postgraduate Award Industry (APAI)

The APAI must complete a separate APAI Report available from the ARC website (below). No electronic copy of the APAI Report is required but a hard-copy, signed and dated by the APAI, Supervisor and Head of School must be forwarded to the Research Branch by 28 February 2013 with the Progress report by exception report if applicable.

Please download the Linkage Projects – APAI Progress Report form below and send the original signed hard copy to the Research Branch by the due date above.

Linkage Projects – APAI Progress Report

Final Reports - ARC Discovery, Linkage and Fellowship Scheme Projects

The ARC is currently reviewing the process to submit Final reports via RMS. Final report Instructions will be available when functionality in RMS for Final Reports has been released.

Please refer to the ARC website for further updates:
http://www.arc.gov.au/applicants/reported_requirements_finalrep.htm

ARC Centres and Research Networks

Annual reports & financial statements

ARC Centres
ARC Centres are required to provide five (5) copies of an Annual Report and one (1) signed CODIE* Financial Statement on the Centre's operation and activities over the preceding calendar year to Research Branch by 17 March each year.
*Centre Outputs and Details of Expenditure & Income

Research Networks
Research Networks are required to provide two (2) copies of both the Annual Report and the Financial Statement on the Network’s operation and activities over the preceding calendar year to Research Branch by 17 March each year.

The Annual Report must contain information as per the requirements of Clause 21.2 of the Funding Agreement.

ARC Annual Report instructions are available via the link:
http://www.arc.gov.au/applicants/reported_requirements_annualrep.htm

Final Reports

ARC Centres
ARC Centres Final Reports are required within six months of the completion of the project. Final Reports are completed on the template available from centres@arc.gov.au (not submitted in GAMS)

Research Networks
The Final Report for a Network is the Annual Report prepared by the Network after final payment of ARC Funds or within six months of the final carry over of ARC Funds approved by the ARC, whichever is the later.