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Series 659 - Theatre Guild Minutes and Annual Reports

Date Range1938 - 1999
Quantity105 cm, 7 boxes
ProvenanceTheatre Guild
Description

The series contains the Constitution of the Adelaide University Theatre Guild, minutes of the Board of Management, minutes of the Annual General Meeting (1960-1989), minutes of Theatre Guild Committees and related correspondence (1972-1974) and minutes of the Extraordinary General Meeting and related correspondence (1979). Financial Statements (1964-1990).

Board of Management and AGM minutes, Incorporation and amended Constitution files, Financial Statements, Strategic Plans, The Mayo Report and related material deposited again in 2009.

Related Series
Related

664  Theatre Guild Chairmen's Papers 1941 - 1963

660  Theatre Guild Correspondence 1941 - 1995

1536  Union Hall/Scott Theatre Manager's Files 1967 - 2006

Inventory Listing

Constitution and Amendments
Date Range Undated
Inventory Identifier 065900001 Box Number 1 Series 659
Constitution
Date Range Undated
Inventory Identifier 065900002 Box Number 1 Series 659
Papers Relating to Guild Business

Papers consist of:
reports
correspondence
flyers
newspaper reviews
member circulars
programs of 1960 and 1961
affiliation to University 1961
minutes of AGM
Board minutes

Date Range 1960 - 1961
Inventory Identifier 065900003 Box Number 1 Series 659
Board Minutes
Date Range 1977 - 1979, (March)
Inventory Identifier 065900004 Box Number 1 Series 659
Minute Book
Date Range 1981 - 1984, (December 1981, December 1984)
Inventory Identifier 065900005 Box Number 1 Series 659
Minute Book/ President's Report
Date Range 1978 - 1981, (December 1981)
Inventory Identifier 065900006 Box Number 1 Series 659
Minute Book Board of Management Meetings
Date Range 1985 - 1986, (December 1986)
Inventory Identifier 065900007 Box Number 1 Series 659
Administrative Records

The records consist of the following:
Minutes of Board Meeting 1966
Correspondence1965-1966
Financial statement 1966
Officebearer nomination form
Chair report 1965
AGM minutes 1966
Minutes of Board Meeting 1967-1973

Date Range 1966 - 1973    Quantity 1 volume
Inventory Identifier 065900008 Box Number 2 Series 659
Board Members

The information consists of names and addresses

Date Range 1972 - 1973    Quantity 1 box
Inventory Identifier 065900009 Box Number 5 Series 659
Minutes of Board Meeting/Financial Statement

The minutes are copies of the original minutes.
There is also a financial statement of January 1977

Date Range 1973 - 1976, (September 1973-April 1976)    Quantity 1 folder
Inventory Identifier 065900010 Box Number 5 Series 659
Board of Management Members
Date Range 1996 - 1999    Quantity 1 folder
Inventory Identifier 065900011 Box Number 5 Series 659
Board of Management Minutes
Date Range 1987 - 1989    Quantity 1 folder
Inventory Identifier 065900012 Box Number 5 Series 659
Minutes and Annual Reports
Date Range 1967 - 1968    Quantity 1 folder
Inventory Identifier 065900013 Box Number 4 Series 659
AGM's, Reports. Correspondence, Nominations
Date Range 1960 - 1966    Quantity 1 folder
Inventory Identifier 065900014 Box Number 4 Series 659
Annual General Meeting

Nominations, correspondence, reports

Date Range 1972    Quantity 1 folder
Inventory Identifier 065900015 Box Number 4 Series 659
Annual General Meeting
Date Range 1978    Quantity 1 folder
Inventory Identifier 065900016 Box Number 4 Series 659
Annual General Meeting
Date Range 1977    Quantity 1 folder
Inventory Identifier 065900017 Box Number 4 Series 659
Annual General Meeting
Date Range 1976    Quantity 1 folder
Inventory Identifier 065900018 Box Number 4 Series 659
Annual General Meeting
Date Range 1975    Quantity 1 folder
Inventory Identifier 065900019 Box Number 4 Series 659
Annual General Meeting
Date Range 1974    Quantity 1 folder
Inventory Identifier 065900020 Box Number 4 Series 659
Annual General Meeting
Date Range 1973    Quantity 1 folder
Inventory Identifier 065900021 Box Number 4 Series 659
Annual General Meeting
Date Range 1979 - 1989    Quantity 1 folder
Inventory Identifier 065900022 Box Number 4 Series 659
Financial Statement
Date Range 1964 - 1968    Quantity 1 folder
Inventory Identifier 065900023 Box Number 4 Series 659
Financial Statements
Date Range 1966 - 1988    Quantity 1 folder
Inventory Identifier 065900024 Box Number 4 Series 659
Play Advisory Committee and Activities Committee
Date Range 1973 - 1974    Quantity 1 folder
Inventory Identifier 065900025 Box Number 4 Series 659
Extraordinary General Meeting
Date Range 1979, (14 May 1979, 2 December 1979)    Quantity 1 folder
Inventory Identifier 065900026 Box Number 4 Series 659
Extraordinary General Meeting
Date Range 1979, (14 May 1979)    Quantity 1 folder
Inventory Identifier 065900027 Box Number 4 Series 659
Minute Book 1
Date Range 1938 - 1953, (8 March 1938-15 September 1953)    Quantity 3 cm, 1 volume
Inventory Identifier 065900028 Box Number 5 Series 659
Minute Book 2
Date Range 1953 - 1963, 15 September 1953-17 January 1963)    Quantity 1 volume
Inventory Identifier 065900029 Box Number 5 Series 659
Minute Book 3
Date Range 1963 - 1966, (17 January 1963-24 February 1966)    Quantity 1 volume
Inventory Identifier 065900030 Box Number 3 Series 659
Board of Management Minutes

Board Members 1989;
Melinda Boston (Chair), John Edge, Julianne English, Peter Goers, Madeline Murtagh, Paul Skrebels, Bernd Fechner (Hon. Treasurer), Alison Oakeshott (Student Rep.).

Copies of official minutes, agendas and reports.
Theatre Guild Newsletters March, April/May, June & October/November
Productions Menage a Trois, Side by Side, The Greeks.++

Date Range February 1989 - December 1989    Quantity 5 cm, 1 folder
Access Partially closed
Inventory Identifier 065900031 Box Number 6 Series 659
Board of Management Minutes

Board of Management 1990;
Tom Burton (Chair), Melinda Boston (Deputy Chair), John Edge, Michael Eustice, Wendy Jennings, Madeline Murtagh, David Smith, Bernd Fechner (Hon Tresurer), John Pryzibilla (Council Rep.), Alison Oakeshott (Student rep.), Rosemary Priest (Secretary).

Copies of official minutes, agendas and reports and related correspondence.
Theatre Guild Newsletters from March, April and July.
Productions The Merchant of Venice, Sister Mary Ignatius Explains It All for You, The Christian Brothers & La Mandragola.

Date Range February 1990 - December 1990    Quantity 5 cm, 1 folder
Access Partially closed
Inventory Identifier 065900032 Box Number 6 Series 659
Board of Management Minutes

Theatre Guild Board Members 1991;
Tom Burton (Chair), Melinda Boston, John F. Edge, Michael Eustice, Wendy Jennings, Robert Kimber, Madelaine Murtagh, Alison Oakeshott, John Pryzibilla, David Smith, Jenny S. Evans (Secretary).
Copies of official minutes, agendas, reports and correspondence of related matters.
Productions Vinegar Tom & Twelth Night.

Date Range February 1991 - December 1991    Quantity 5 cm, 1 folder
Access Partially closed
Inventory Identifier 065900033 Box Number 6 Series 659
Board of Management Minutes

Theatre Guild Board Members 1992;
Tom Burton (Chair), Melinda Boston, Jenny Evans, Robert Kimber, Adam Le Nevez, David Smith, Mary Combe (Secretary), Teresa Clay, John F. Edge, Michael Eustice, Wendy Jennings, David Mills.

Copies of official minutes, agendas and reports.
Productions Three Sisters, The Legend of King O'Malley and Red Noses.

Date Range February 1992 - December 1992    Quantity 5 cm, 1 folder
Access Partially closed
Inventory Identifier 065900034 Box Number 6 Series 659
Board of Management Minutes

Theatre Guild Board Menbers 1993;
John Edge (Chair), melinda Boston, Jenny Evans, Michael Eustice, Rollo Kiek, Robert Kimber, Eddy Knight, David Mills, David Smith, Ray Choate, wendy Jennings, Amanda Finnis.

Copies of official minutes, agendas and reports.
Productions King Lear, First time Out and Eureka Stockade.

Date Range February 1993 - December 1993    Quantity 5 cm, 1 folder
Access Partially closed
Inventory Identifier 065900035 Box Number 6 Series 659
Board of Management Minutes

Theatre Guild Board Members 1994;
John Edge (Chair), Wendy Jennings, Melinda Boston, Amanda Finnis, Frank Ford, Jenny Evans, ray Choate, Eddy Knight, Rolo Kiek, Ben Fitzgerald, Davis Smith and Catherine Barrett.

Copies of official minutes, agendas, reports and correspondence of related matters.
Theatre Guild Newsletters June, April, March.
Productions Electra, On Our Selection, Ring the Bell Softly/ Theres Crepe On The Door, Weve Got A Tent.

Date Range February 1994 - December 1994    Quantity 5 cm, 1 folder
Access Partially closed
Inventory Identifier 065900036 Box Number 6 Series 659
Board of Management Minutes

Theatre Guild Board Members 1995;
Tom Burton (Deputy Chair), Wendy Jennings, Melinda Boston, Leeanne Heads, ray Choate, Michael Eustice, Jill Brislan, Fran Kennedy, Rollo Kiek, Jenny Evans, Frank Ford.

Copies of official minutes, agendas, reports and correspondence of related matters.
Theatre guild Newsletters June, February.
Productions Wallflowering, Taming of the Shrew.

Date Range January 1995 - December 1995    Quantity 5 cm, 1 folder
Access Partially closed
Inventory Identifier 065900037 Box Number 6 Series 659
Board of Management Minutes

Theatre Guild Board Members 1996;
John Edge (Chair), Wendy Jennings, Chris Drummond, Leeanne Head, Peter Hornsby, Melinda Boston, Rollo Kiek, Jenny Evans (Secretary), Peter Rodgers, Frank Ford, Jill Brislan, Eddy Knight, Anita Butler.

Copies of official minutes, agendas, reports.
Theatre Guild Newsletters January,
Productions Wreckage, A Midsummer Nights Dream, Comedy of Errors, and Brewed.

Date Range January 1996 - September 1996    Quantity 5 cm, 1 folder
Access Partially closed
Inventory Identifier 065900038 Box Number 6 Series 659
Board of Management Minutes

Theatre Guild Board Members;
John Edge (Chair), Edwin Relf (Deputy Chair), Alyson Brown, Tim Field, Liz Follett, Andy Packer, Kerrin White, Leigh Sutton, Richard Grieg, Peter Hornsby, Toni Matulick, Carol Hutchinhs (Hon Treasurer), Christine Schloithe, Simon Slade, pat Cree, Wendy Jennings.

Copies of official minutes, agendas, reprts and correspondence of related matters. Exercise book of hand written committee meeting minutes from December 1996 - November 1997.

Date Range May 1997 - December 1997    Quantity 5 cm, 1 folder
Access Partially closed
Inventory Identifier 065900039 Box Number 6 Series 659
AGM Minutes

Copies of official minutes, agendas and reports. Signed attendence sheets and membership nomination forms.

Date Range 1989 - 1993    Quantity 5 cm, 1 folder
Access Partially closed
Inventory Identifier 065900040 Box Number 6 Series 659
AGM Minutes

Copies of official minutes, agendas and reports. Signed attendence sheets and membership nomination forms.

Date Range 1994 - 1998    Quantity 5 cm, 1 folder
Access Partially closed
Inventory Identifier 065900041 Box Number 6 Series 659
Financial Reports

Financial reports for 1990 with Income and expenditure records. Receipts, letters, cheque butts and Bank SA bank statements.

Date Range 1990    Quantity 10 cm, 2 folders
Inventory Identifier 065900042 Box Number 7 Series 659
Financial Reports

Financial reports for 1989 with Income and expenditure records. Receipts, letters, cheque butts and Bank SA bank statements.

Date Range 1989    Quantity 10 cm, 2 folders
Inventory Identifier 065900043 Box Number 7 Series 659
Constitution

Copy of the Theatre Guild Constitution, ammended 1991, (see file containing AGM minutes 1991).

Date Range 1991    Quantity 0.5 cm, 1 folder
Inventory Identifier 065900044 Box Number 7 Series 659
Constitution

Copy of Constitution, 1972.

Date Range 1972    Quantity 0.5 cm, 1 folder
Inventory Identifier 065900045 Box Number 7 Series 659
Incorporation

Photocopy of the Certificate of Incorporation of The University of Adelaide Theatre Guild, 17th December 1980. Correspondence relating to the Guilds incorporation. Drafts of the Guilds statement of Incorporation.

Date Range 1980    Quantity 3 cm, 1 folder
Inventory Identifier 065900046 Box Number 7 Series 659
Strategic Plan

The University of Adelaide Theatre Guild Strategic Plan 1997-1998.
Draft of Strategic Plann, reports to the Guild Board regarding the Strategic Plann, material relating to the development of the plan.

Date Range 1996    Quantity 5 cm, 1 folder
Inventory Identifier 065900047 Box Number 7 Series 659
Financial Summaries

Financial summaries, statements and reports relating to the overall running of the Guild.
Final budgets relating to the costs of individual produictions.

Date Range 1980 - 1997    Quantity 5 cm, 1 folder
Inventory Identifier 065900048 Box Number 7 Series 659
Mayo Report

Report 1 & 2 to the membership by The Guild Working Committee, with appendices A-K.
Summary of Recommendations, with appendices A-E.
Material relating to the Mayo Report, but no copy of the Mayo Report in the file.

Date Range 1972    Quantity 5 cm, 1 folder
Inventory Identifier 065900049 Box Number 7 Series 659
Artistic Steering Committee Minutes

Committee buisness regarding the types of programming the Theatre Guild should engage in.

Date Range November 1984 - August 1987    Quantity 3 cm, 1 folder
Access Partially closed
Inventory Identifier 065900050 Box Number 7 Series 659
Guild Structure

Copy of the 'Theatre Guild Structure 1979', a number of related drafts, reports and prposals.

Date Range 1979    Quantity 1 cm, 1 folder
Inventory Identifier 065900051 Box Number 7 Series 659
Published by the University of Adelaide Archives on University of Adelaide Archives Web Site, 2003
Listed by University of Adelaide Archives
HTML edition University of Adelaide Archives
Updated 6 November 2013
http://www.adelaide.edu.au/records/archives/guide/0659.htm

The template for this finding aid is part of the Heritage Documentation Management System

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