Welcome to Examinations Office

Examinations Office is responsible for centrally administered examinations, and also grading.

Please refer to the EXAMINATION SCHEDULE 2013 for timelines and the following links for assessment and examinations rules and policies:

• Assessment for Coursework Programs Policy
• Academic Honesty Policy
• Modified Arrangements for Coursework Assessment Policy
• Reasonable Adjustments to Teaching and Assessment for Students with a Disability
• Business Processes for Coursework in Research Programs

Key responsibilities:

• Exam Request System (ERS)
• Timetable & changes to timetable
• Materials
• Venues
• Scripts
• Results
• Replacement/ Additional Assessment Exams

Exam Request System (ERS)

All exam requests have to be entered and confirmed by the due date. The system will be deactivated so that the provisional timetable can be produced. Any requests that have not been confirmed, or not entered, may not be accommodated. The provisional timetable will be circulated prior to publishing the final timetable. All provisional exam dates and times are subject to change and are not for publication or distribution. Please compare the details of your requested exams to the provisional timetable and advise the Exams Office (in writing) of any ommissions or anomalies by the scheduled deadline (prior to the release of the Final Exam Timetable).

ERS Data Entry

Please refer to:

1. Exam Request System Data Entry Guide for data entry standards, and 
2. Exam Request Checklist (.pdf) or (.docx) to ensure exam request is completed correctly.

Regardless of whether your exam request has been rolled over or added as new, please ensure that for each exam request:   

• the examiner confirms the duration and materials allowed for the exam
• that the double desk box is ticked if the exam, or any part of the exam, is open book
• that the examiner indicates in the materials panel that the exam consists of open and closed book components (if required)
• that only those courses with students actually enrolled are confirmed
• that any additional candidates have been added - Honours students or students sitting exams from the previous semester
• that all courses and entries are entered and confirmed by ticking the confirmed box, including Bradford, as exams will not be scheduled if this box is not ticked
• that the box 'Course contains prospective graduates' is ticked, if the majority of students are expected to graduate
• that all same-time courses are linked
• that different offerings with the same name are clearly identified, for example:

8892 (STATS 3008) Biostatics III - UG
8892 (STATS 6008) Biostatics III - PG
8892 (STATS 3008BR) Biostatics III - Bradford

(This will assist students to find their seats in the exam venue).

Training

If anyone in your area requires ERS training, including refresher training, please check the course schedule on the ITS website for the next available training sessions.

Guides

Exam Request System Data Entry Guide
Exam Request System Brief
Exam Request Checklist

Managing Exams in TRIM

Exam Timetables

Current Examination Timetable

Exam Timetable Amend/Change Request form

Download Exam Timetable from PeopleSoft

Examinations - Exam Requests - Timetable. Enter Term '3205' and click 'Sparky the Dog' icon and the complete exam timetable will display. You can also request the timetable by Academic Org or Subject Area.

Look at far right of screen display, next to 'View 100' click download icon and an excel message will display. Click OK and the timetable will automatically open. Sort and delete columns as required, format and save to file.

N.B. If download does not occur, you may have to 'allow popups' - a message will display.

Exam Materials

Materials Permitted

Exceptions to materials not normally permitted: Where an examiner permits or requests the use of examination aids (eg. dictionaries, calculators), he/she must ensure that students are advised in advance which materials are permitted, and that a statement approving their use appears on the rubric of the exam paper.

Exam Books

For exams held on campus (In-Department), please contact the Exams Office to order the required number of MAUVE (20 pages) books. They come in boxes of 125.

The following books can be requested through the ERS for exams conducted by the Exams Office:

• BLUE 30 pages,
• PINK 14 pages,
• GREEN 10 pages, or
• QPAB cover only (when entire exam is written on the exam paper)

Additional books will be provided upon student request and each candidate is issued with scribble paper for notes.

Exam Papers

Refer to the EXAMINATION SCHEDULE above for exam paper due dates.

All papers for the main venue must be submitted with Exam Paper Lodgement Forms (.pdf) or  (.docx) 

Please refer to the Exam Paper Preparation Guide for recommended layout and structure. 

If an Addendum is required, please use the sample addendum as a guide. It must contain the same relevant details as the exam paper, eg. course, subject, cat, paper title.

Off Campus Exams

Download and print the following to make up an off campus pack:

• Letter to Supervisor and Off Campus Supervisor Nomination
• Off Campus Supervisor Instructions
• Announcements Sheet
• Incident Report Form
• Illness Advice Form
• Student Declaration
• Suspected Dishonesty
  
• Reminder note and Pack Contents

Exam Venues

Summer Semester exams are conducted in Bonython Hall on North Terrace campus.

Primary Exams are conducted at Wayville Pavilion, Adelaide Showground. STAFF ACCESS from Leader Street, do not use Rose Terrace.

PARKING PERMITS for staff attending the Wayville venue are available from Reception at the Exams Office in Student Admin Services (Wills 553) each exam period.

For authorised Alternative Examinations - Lower Ground Napier Building and Ingkarni Wardli (Innova 21) on North Terrace campus.

For Replacement/ Additional Assessment Exams - Bonython Hall (North Terrace opposite Pulteney Street) together with:

• Schulz Level 3 (next to the Scott Theatre)
• Engineering Maths 205
• Engineering North 218

The examiner (or representative) must be available at the venue (or contactible by phone) during the exam session to resolve queries about the exam paper, especially during the official reading time.

Exam Scripts

Scripts are returned to the Exams Office, sorted and stored in the Exams Office strongroom. Any person attending to collect scripts must have staff ID or a letter of authority. See Scripts Collection Procedures for more details and a proforma letter of authority.

Results Entry

Summer semester results are due 4 March 2013.

Semester 1 results are due 16 July 2013 (R/AA due 6 August).

Semester 2 results are due 5 December 2013 (R/AA due 24 December).

Results should be posted as soon as finalised. Refer to Grading Timelines 2012 and Grading Timelines 2013 for due dates, together with Grading Guidelines 2012. The mass post process will be undertaken on the next working day following the due date. Remember you should partial post any grades that have been finalised. Faculty access is required to change posted grades.

Requests for re-marking of scripts

See website for Student Grievance Resolution Process

Grading Bases

Past Grading Bases & Marking Schemes

To ascertain the relevant grading basis for your course, look at panel one of the Course Catalogue in PeopleSoft.

Current Mark and Grade Schemes

Endorsed by Academic Board and approved by the Vice-Chancellor and President on behalf of Council on 15 November 2010, with effect from 1 January 2011.

M10 – Mark Scheme 10
This scheme is the norm for courses in undergraduate and postgraduate coursework programs.
This scheme applies to the course final result. Both Marks and Grades are required.

GS8 – Grade Scheme 8
This scheme may only be used if it has been approved by the Executive Dean or delegate, on exceptional pedagogical grounds: see Assessment for Coursework Programs Policy, Teaching Procedure 5.f.

GS5 – Grade Scheme 5 - Honours
For the final result in Honours programs

* The numerical value for the Honours grade will not appear on an Academic Transcript, i.e. only the honours class will appear.

SYS – Systems-allocated Grades
These are allocated automatically, in the circumstances described in the Description column, and represent the course final result.

Outstanding Results

Some areas still have outstanding results from previous years. Please give priority to following up all missing or withheld results.

Results Training

For Grading Training see the course schedule.

Further enquiries regarding outstanding results please contact the Examinations Office:
phone: +61 8 8313 5209  OR  email: examinations@adelaide.edu.au

Replacement/ Additional Assessment (formerly supplementary exams)

Students who wish to apply for a R/AA on medical or compassionate grounds must apply to their School or faculty within 5 days of the occurrence of the condition or circumstances. Where the occurrence falls on the day of the Primary exam, students must apply within 5 working days of that date.

Examination Enquiries

For further enquiries, please contact the Examinations Office:
phone: +61 8 8313 5209  OR  email: examinations@adelaide.edu.au

Other useful links

• Examinations (information for students)
• AEA Examinations (Alternative Exam Arrangements)
• STUDENT DECLARATION (for exam purposes)