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Welcome to Examinations Office

Examinations Office are responsible for offshore and onshore examinations and grading.

Please refer to the EXAMINATION SCHEDULE (pdf 59kB) for timelines and the following links for assessment and examinations rules and policies:

• Examinations Policy
• Alternative Examination Arrangements Policy
• Plagiarism Policy
• Policy on Cheating in Exams and related forms of assessment
• Rules for Assessment

Our key responsibilities are:

• Exam Request System (ERS)
• Exam Timetables
• Exam Venues
• Exam Materials
• Results Entry
• Supplementary Exams

Exam Request System (ERS)

All exam requests have to be entered and confirmed by the due date. The system will be deactivated so that the provisional timetable can be produced. Any requests that have not been confirmed, or not entered, may not be accommodated. The provisional timetable will be circulated prior to publishing the final timetable. All provisional exam dates and times are subject to change and are not for publication or distribution. Please compare the details of your requested exams to the provisional timetable and advise the Exams Office (in writing) of any ommissions or anomalies by the scheduled deadline (prior to the release of the Final Exam Timetable).

ERS Data Entry

Please refer to the Exam Request System Data Entry Guide (pdf 1MB) for data entry standards, and Exam Request Checklist (pdf 104kB) to ensure exam request is completed correctly.

Regardless of whether your exam request has been rolled over or entered as new, please ensure that for each exam request:   

• The examiner confirms the duration and materials allowed for the exam.
• If the exam (or any part of the exam) is open book the double desk box is ticked.
• The examiner indicates in the materials panel that the exam consists of open and closed book components (if required).
• Only those courses with students actually enrolled are confirmed.
• All courses and entries are entered and confirmed by ticking the confirmation box (including INTI and Bradford). Exams will not be scheduled if the box is not ticked.
• If the majority of students are expected to graduate, ensure that the box 'Course contains prospective graduates' is ticked.
• All same-time courses are linked.
• Different offerings with the same name are clearly identified, for example:

8892 (STATS 3008) Biostatics III - U/G
8892 (STATS 6008) Biostatics III - P/G
8892 (STATS 3008BR) Biostatics III - Bradford

(This will assist students in finding the correct seats for their courses in the exam venue).

Training

If anyone in your area requires ERS training (including refresher training) please check the course schedule on the ITS website for the next available training sessions.

The Exams Office may run a briefing session each semester to refresh processes.

Guides

Exam Request System Data Entry Guide (pdf 1MB)
Exam Request System Brief (pdf 495kB)
Exam Request Checklist (pdf 104kB)

Exam Timetables

Exam Timetable Amend/Change Request form (pdf 19kB)

Download Exam Timetable from PeopleSoft

In the Exam Request System, select Inquire - Timetable. Click the 'Sparky the Dog' icon and the complete exam timetable will display. You can also request the timetable by Academic Org or Subject Area. Click in the top left corner of the data to highlight. Copy and paste into Excel. You will need to insert the headings.

Exam Materials

Materials Permitted

Exceptions to materials not normally permitted: Where an examiner permits or requests the use of examination aids (eg. dictionaries, calculators), he/she must ensure that students are advised in advance which materials are permitted, and that a statement approving their use appears on the rubric of the exam paper.

Exam Books

For exams held on campus (In-Department), please contact the Exams Office to order the required number of MAUVE (20 pages) books. They come in boxes of 160.

The following books can be requested through the ERS for exams conducted by the Exams Office:

• BLUE 28 pages,
• PINK 12 pages,
• GREEN 8 pages, and
• QPAB cover only (when answers are required on the exam paper).

Exam Papers

Refer to the EXAMINATION SCHEDULE (pdf 59kB) for exam paper due dates.

All papers for the main venue must be submitted with Exam Paper Lodgement Forms (.pdf) (pdf 112kB) or  (.doc)   (doc 32kB)

Please refer to the Exam Paper Preparation Guide (pdf 53kB) for recommended layout and structure. 

Exam Venues

For Primary Exams - Wayville Pavilion (pdf 301kB), Adelaide Showgrounds.

For Alternative Examinations - Lower Ground Napier (pdf 96kB)  on North Terrace campus.

For Supplementary Exams - Bonython Hall (North Terrace opposite Pulteney Street) and the Schulz Building (next to the Scott Theatre).

The examiner (or representative) must be available at the venue (or contactable by phone) during the exam session to resolve queries about the exam paper during the official reading time of each examination. 

PARKING PERMITS for staff attending the Wayville venue are available from the Exams Office each exam period.

Results Entry

All results are due 10 calendar days from the last day of the exam period. Results should be posted as soon as finalised. Refer to the Grading Timelines (pdf 48kB) for due dates. The mass post process will be undertaken on the next working day. Remember you should partial post any grades that have been finalised. Faculty access is required to change posted grades.

Grading Bases

To ascertain the relevant grading basis for your course, look at panel one of the Course Catalogue in PeopleSoft.

Grading Timelines (pdf 48kB)
Grading Guidelines (pdf 157kB)

Outstanding Results

Some areas still have outstanding results from previous years. Please give priority to following up all missing or withheld results.

Training

For Grading Training see the course schedule.

Further enquiries regarding outstanding results please contact the Examinations Office:
phone: +61 8 8303 5209  OR  email: examinations@adelaide.edu.au

Supplementary Exams

Students who wish to apply for a Supplementary Examination (pdf 200kB) on medical or compassionate grounds must apply to their School or faculty within 7 days of the occurrence of the condition or circumstances. Where the occurrence falls on the day of the Primary exam, students must apply within 5 working days of that date.

Examination Enquiries

For further enquiries, please contact the Examinations Office:
phone: +61 8 8303 5209  OR  email: examinations@adelaide.edu.au

Other useful links

• Examinations (information for students)
• AEA Examinations (Alternative Exam Arrangements)
• STUDENT DECLARATION (for exam purposes)