Welcome to the Graduations Office

The Graduations Office is responsible for the planning and implementation of graduation events, the maintenance of graduation records in the Student Administration System and the management of student records and files with particular attention to student transcripts. The Graduations Office works closely with fellow staff in Student Administrative Services, the faculties and schools, the Student Centre and senior management of the University.

Our key responsibilities include:

• Planning the graduation schedule and timelines
• Conducting the graduation ceremonies
• Coordinating the graduations website
• Managing the online graduation application process
• Managing the graduation records and verification of academic qualifications
• Management of graduation student records, production of academic transcripts, replacement of parchments and re-issue of parchments

Planning the schedule and timelines for the graduation events

In consultation with the faculties and schools, the Graduations Office develops appropriate schedules and timelines for all graduation events, allowing the academic areas sufficient time to complete all students who have applied to graduate. This planning process takes into account the needs of the academic areas, as well as the need for students to complete all outstanding requirements in order to become eligible to graduate. The proposed schedule and timelines must then be approved by the Vice-Chancellor before they can be published.
Graduation ceremony dates

Conducting the graduation ceremonies

The Graduations Office conducts the graduation ceremonies in Adelaide offshore ceremonies in Singapore and Hong Kong.

Information about graduation roles, responsibilities and ceremony sequence of events for staff volunteers can be found at the following links:
Graduations Roles and Responsibilities
Ceremony Sequence of Events

Information about staff ticket requests for upcoming graduation ceremonies can be found at the following link:
Staff ticket requests for graduation ceremonies

Coordinating the graduations website

The Graduations website provides graduation information for students and staff, providing all the steps in the process, including gown hire, photography and tickets. The website is updated for each event and students are referred to it as the principal source of information about graduations.
Graduations website

Managing online graduation application process

The Graduations Office also ensures that the data delivered from Access Adelaide is managed to ensure quality and accuracy.

Information for students - graduation deadlines

Management of graduation records and verification of academic qualifications

The Graduations Office maintains all records of students who have graduated from the University of Adelaide. These records exist from the first cohort of students to graduate until the present day and must be stored in perpetuity. These records kept on behalf of the University allow verification of the academic qualification of any graduate.

Management of graduation student records, and production of academic transcripts, replacement parchments and re-issue parchments

The Graduations Office ensures that the data regarding completion of a student’s academic qualification is of the highest quality. Graduation completion data entry guide can be found as followed. Graduate Completion Traning are also available at ITS website.The majority of academic transcripts, current or archival, are produced by the Graduations Office and sent to applicants at their request. At a graduate’s request, the Graduations Office also issues replacement parchments if the original has been lost, damaged or destroyed and re-issues parchments under another name.
Graduations Completions Data Entry Guide

Other graduation links

Graduation information for students