Emergency Control Organisation (ECO)
Back to roles and responsibilities
Permanent Structure
Membership
Roles and Responsibilities
- Members of the ECO are responsible for :
- Monitoring emergency preparedness within their own building
- Providing timely and appropriate initial response to any emergency situation in their area(s) of responsibility in accordance with the procedures outlined in the Emergency Evacuation Plan
- Collecting the Emergency Evacuation Plan and any other information which may be required by the Emergency Services eg Emergency Contact details for key personnel, Hazardous Substances register
- Collecting information re status of their area(s) of responsibility and delivering reports/status updates to the Emergency Control Centre
- Keeping the ECO and occupants informed as much as possible by establishing mechanisms to provide a regular flow of information. (eg PA system, EWIS, runners)
- Liaising and providing ongoing assistance to the Incident Response Team(s) if applicable
- Maintaining an Emergency Log of actions taken
- Summarising the issues identified (in their area) and attending the emergency debrief(s) following the “All Clear”
Chief Warden
On becoming aware of an emergency :
- Will be identified by a white helmet, vest or tabard
- Will ascertain the nature of the emergency and determine the appropriate course of action for their building in accordance with the Emergency Evacuation Plan (ECO manual)
- Will ensure/confirm that the appropriate emergency service has been notified
- Will maintain communications with the Warden network
- Will inform the Security office of any emergency relating to their area via phone or runner as applicable
- Will initiate evacuation, lock-down or shelter-in-place if necessary, and control entry to the affected area(s)
- Will brief the emergency services personnel upon their arrival on the scope and location of the emergency, including status of the evacuation if applicable, and thereafter, act on the senior officer’s instructions
- Will ensure that following the "All Clear" from the Emergency Services, a debrief is conducted to identify any position or negative facets of the University’s procedures or systems (including equipment, resources)
- Will complete an Emergency Incident Report and forward to the Security Manager
Deputy Chief Warden
On becoming aware of an emergency :
- Will be identified by a white helmet, vest or tabard
- Will, in the absence of the Chief Warden, assume the responsibilities normally carried out by the Chief Warden, or otherwise assist as required
- Will assume the role of Communications officer (where required) and maintain the incident log, or assist in the transmission of information between the Chief Warden, Wardens and occupants
- Will follow procedures as outlined in the Emergency Evacuation Plan. (ECO Manual)
Wardens
On becoming aware of an emergency :
- Will be identified by a red helmet, vest or tabard
- Will ascertain the nature of the emergency and determine the appropriate course of action for their floor or area of responsibility in accordance with the Emergency Evacuation Plan(ECO manual)
- Will direct occupants in accordance with Emergency Procedures and instructions from the Chief Warden, Emergency Services
- Will co-ordinate evacuation, lock-down, shelter-in-place for their area of responsibility and advise the Chief Warden of status using the appropriate method of communication for the building
- Will systematically evacuate, lock-down their area of responsibility as required, and assist person(s) with disabilities
- Will report to the Chief Warden on completion of required activities, for further tasking as required
- Will ensure that following the "All Clear" from the Emergency Services, assist the Chief Warden to coordinate re-entry to the building and attend the debrief to assist identify and correct any deficiencies
Occupants (Staff, students, visitors, contractors)
On becoming aware of an emergency :
- Will Remove anyone in immediate danger
- Will Alert others in the area, and notify the Chief Warden, Security and Emergency Services if applicable
- Will Contain the emergency if possible (eg by closing doors)
- Will Evacuate to a safe area
- Will secure classified material/equipment as required
- Will evacuate, lock-down, shelter-in-place as instructed by the Warden and proceed to the designated Assembly Area
- Will remain at the designated Assembly Area until given the “All Clear” (or alternative instructions) by the Chief Warden, Warden or Emergency Services
Co-location Partners/tenants
- Co-location partners and other tenants are required by the University and under OHSW
legislation to assign staff to the Warden roles and to participate in Emergency planning and
preparedness by taking part in training and Evacuation Exercises to meet statutory requirements
