Development Server Connection
In order to make changes to a University of Adelaide website using Dreamweaver or other web development software it is necessary to set up an ftp connection to the web development server, webdev.
Changes can then be made to pages on this server, where they can be checked before the pages are uploaded to the live webservers.
- Connecting within Dreamweaver
When using Dreamweaver to access a University of Adelaide website, the Dreamweaver Preferences should also be set.
NOTE: If you are setting up a new installation of Dreamweaver, it is important to keep a note of ALL license codes and activation codes when you set up Dreamweaver as these will be needed if the software needs to be reinstalled on the computer.
From the Toolbar select Site, and then select Manage Sites (note:Edit sites for Dreamweaver MX or Define sites for Dreamweaver 4), or from the Files dropdown field, select Manage Sites.
Click New Site (CS5 or CS6) or New and then Site (MX 2004 - CS4) to create a new site, or click on an existing site and click Edit to change an existing site. Another window will be displayed with several pages of options available. Information needs to be entered for the Site (Local Info) and Server (Remote Info) pages.
MX 2004 information:
Change to Advanced Site Definition
The basic site definition wizard will open by default when setting up sites. Click on the Advanced tab to change to the preferred method of setting up sites (if you have not done this previously). The Advanced entry will allow you to enter the Local Info and Remote Info, setting the required information for your hard drive and the webdev server, respectively.
Site Tab / Local Info Window
The Site name and Local root folder/Local site folder are the fields that must be filled in on this page.
- Site Name: is the name you want to use to refer to this site within Dreamweaver. It is used to help you identify the site you are working on and is not seen outside Dreamweaver.
- Local Root Folder/Local Site Folder: is where the local copies of the files you are editing will be stored. This can be anywhere on your local drives. We recommend setting up a "website" folder on either your D: drive or U: drive which will then contain folders for each of your websites.
Servers Tab / Remote Info Window
For University sites that are on the main university web servers, you will need to do the following:
CS5 and CS6 users must click the + 'Add new Server' button before applying the below settings.
Go to WebAccess using your browser and log in as the website maintainer who will be accessing the site.
NOTE: Users maintaining more than one University website will need to set up a separate dreamweaver site connection for each site.
- Display the site information for the site you are currently setting up,
then click the FTP Settings menu item to display the site connection details, and
copy these into the Server /Remote info entry fields as specified below:
- Server Name: webdev
- Connect using (Access): from the dropdown list, select FTP.
NOTE: the other fields will not be visible until the access type is set to FTP.
- FTP Address (FTP Host): copy from WebAccess Host
- Port: 21
- Root Directory (Host Directory): copy from WebAccess Directory
- Username (Login): copy from WebAccess Login
NOTE: this should be your University staff userID
- Password: copy from WebAccess Password
- Use passive FTP,Use firewall, Use secure FTP (SFTP): untick
- Maintain synchronization information, Automatically upload files to server on save: untick
- Enable file check in and check out: tick. This will enable the remaining options for checking in and out to be entered
- Check out files when opening: untick
- Check out name: name of person whose login was entered above
- Email address: email address of person whose login was entered above.
- Click OK to complete the site set up and return to the initial sites window. If you have additional sites to set up, you can repeat this process for each site.
- Click Save (Done) to complete the set-up and return to Dreamweaver.
To set up site definitions for additional sites, duplicate one of the existing sites and change the following information as per the instructions above:
- Local Info
- Site Name
- Local Root Folder
- Remote Info
- Host Directory
NOTE: If the website is not run on the main university web servers, you will need to obtain the settings from the person responsible for your web server. The FTP Host is the server where the website resides. The host directory is the folder location of your site on the web server.
- Connecting using WS_FTP
Listed below are instructions for setting up your WS_FTP access. The settings you enter are remembered and only need to be entered the first time you connect.
Start WS_FTP by clicking on the start button, selecting Programs, then Internet Tools and finally WS_FTP.
Make sure that the first tab (General) is selected and enter the following information:
- Profile name: any name that will remind you that this is the connection to your internet site.
- Host Name/Address: webdev.adelaide.edu.au
- Host Type: Automatic detect
- User ID: Your WebAccess generated username and password combination, determined by viewing your site information in WebAccess and clicking on FTP Settings in the menu to see the connection information.
- Password: Your WebAccess generated password to match the username you have entered. If your computer is secure, tick the checkbox for Save pwd.
** if the password is not entered here, Dreamweaver will prompt for it when connecting.
- Account: Leave blank
- Comment: Leave blank
Click on the Startup (second) tab, and enter information in the following fields.
- Initial Remote Site Folder: the location of your site on the server. Using WebAccess, go to the site you are setting up and from within the site submenu select FTP settings and enter the information in the Directory field here.
- Initial Local Folder: the folder on your hard drive where you will be saving files temporarily in order to update them.
Start WS_FTP and click on the Connect button. If you have set your configuration not to save the password, you will be prompted to enter it. You will be connected to the server, with the connection set to the local and remote folders specified when the ftp connection was initially defined.
To navigate around your site you have the following options:
- To open a folder within your current folder: double click on the folder
- To move to a higher level folder: double click on the up-arrow and double dots
Click on the file you want to download in the right hand (remote server) window. Then either drag the file to the left hand (local computer) window, or click on the left pointing arrow (<=). This will copy the file from the server to your local computer, allowing you to make changes to the webpage.
Once you have made changes to the file, or have created a new file, you must then upload the file to the web server to enable people visiting your website to see the webpage. To do this, click on the refresh button to the right of the local computer window to make sure that you are looking at the correct file to upload. The click on the file you want to upload in the left hand (local computer) window and either drag it to the right hand (remote server) window or click on the right pointing arrow (=>) to upload it. Doing either of these will copy the file from your local computer to the web server, making the page visible on your website.
- Always download the file you need to change from the server each time before you make changes, in case someone else has had to change the file in the meantime. Otherwise, the file you change may not be the latest version of the page and you may overwrite someone else's changes.
- Make sure that the ASCII button is checked for uploading all text files. Use the 'binary' setting for non-text files, like images, PDFs, and MS Word documents.
- Click the refresh button to make sure that the dates and sizes of files are correct before uploading or downloading them.
- Connecting from outside the University
The University of Adelaide website and subsites are designed to be maintained by staff and students of the University. All changes to University of Adelaide webpages are made through a development server that resides within the University of Adelaide firewall. For web authors who are not on campus, a valid University LDAP username and password is required to access the network. You'll also need to download and install the VPN software provided by Technology Services.