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CaRST Online Frequently Asked Questions (FAQ)

  • What is CaRST Online?

    CaRST Online is a modern, online system to replace current paper-based manual procedures. CaRST Online will include the following components:

    • A new course booking system specific for CaRST activities
    • Online CaRST Record replacing the Training Summary and ePortfolio
    • Skills assessment and objective setting tool replacing the current CaRST Development Plan
    • Online summary of CaRST progress
  • Who will receive a CaRST Online account?

    All Higher Degree by Research (HDR students), principal supervisors, co-supervisors and postgraduate coordinators will receive a CaRST Online account.

    Unfortunately, external supervisors will not receive a CaRST Online account.

  • How do I get an account?

    All HDR students will automatically be given a CaRST Online account when they commence candidature.

    Existing students will receive an email once CaRST Online is live. New students will receive their CaRST Online account at the beginning of candidature.

  • Where do I access CaRST Online?

    CaRST Online can be accessed at carst.adelaide.edu.au

  • How do I sign in?

    Your University ID (aXXXXXXX) and password will be used to access your account.

  • How do I get help?

    In CaRST Online, click on the 'Help' tab to access quick reference guides and contact information.

    If you have a technical question or issue with CaRST Online, please contact Research Technology Support on +61 8 8313 7799 or researchsupport@adelaide.edu.au

  • I can't access CaRST Online using Chrome. What should I do?

    We are aware that some users may have difficulty accessing CaRST Online using the Chrome browser and this issue will be fixed soon. In the meantime, you can follow these instructions to clear the cache and cookies in Chrome, or use a different browser.

  • What was in Release 1?

    The initial release of CaRST Online in May 2018 was designed to support HDR students with finding, booking, and recording their CaRST activities. It included a modern, new course booking platform and dashboard display of CaRST credits and activities, reducing administrative effort and paperwork and enhancing the student experience.

  • I’m not required to do CaRST. Do I still get a CaRST Online account?

    Yes all HDR students will receive a CaRST Online account.

    HDR students who are not required to complete a CaRST hour requirement will use the system to book into CaRST courses.

  • I have already commenced CaRST, do I still need to use CaRST Online?

    Yes, all students who are completing CaRST are required to migrate to CaRST Online and use CaRST Online going forward.

  • I have already completed my CaRST hour requirement. Do I still need to migrate to CaRST Online?

    Yes, all students will migrate to CaRST Online and use the system to book courses and record professional development activities.

  • Activities are missing from my CaRST Record. What do I do?

    In the process of moving to the new system we were only able to bulk migrate records that were held centrally. Other activities that you have listed in your Training Summary (such as Experiential Activities) may not be present when you first log in.

    If you notice activities missing, you are able to add them yourself using the 'self-record an activity' button. For more information on how to complete this, view the ‘Self-recording an Activity’ Quick Reference Guide from the Help section in CaRST Online.

  • Evidence is missing from my CaRST Record. What do I do?

    We apologise that we are unable to transfer evidence from Mahara to CaRST Online. Activities that were transferred in the initial migration can be taken as approved and do not require evidence to be re-attached. You can upload your evidence to CaRST Online from Mahara if you wish, bearing in mind that evidence is no longer required for activities that are listed as ‘bookable’ or 'externally booked'.

    Any files that are stored in Mahara can be exported by clicking on the 'Download folder content as a zip file' button in the Content/Files section of Mahara.

  • Why weren't all of my activities transferred to CaRST Online?

    In the process of moving to the new system we were only able to bulk migrate records that were held centrally, which includes:

    • Activities booked via the Course Booking System
    • Quizzes completed in the CaRST MyUni course
    • Online courses from Epigeum
    • MOOCs from AdelaideX
    • Postgraduate induction
    • IBP-R
    • CCSP
    • “Other" activities submitted for certification

    Other activities that you have listed in your Training Summary (such as Experiential Activities) were unlikely to have been migrated. Centralising all CaRST records was a key objective of CaRST Online.

  • What do I do with my Training Summary?

    CaRST Online replaces the Training Summary and ePortfolio and all students are required to use CaRST Online going forward. The Training Summary and ePortfolio are no longer required.

  • What happens to my ePortfolio?

    CaRST Online replaces the Training Summary and ePortfolio and all students are required to use CaRST Online going forward. The Training Summary and ePortfolio are no longer required.

    Activities that were transferred in the initial migration can be taken as approved and do not require evidence to be re-attached. You can upload your evidence to CaRST Online from Mahara if you wish, bearing in mind that evidence is no longer required for activities that are listed as ‘bookable’ or 'externally booked'.

    Any files that are stored in Mahara can be exported by clicking on the 'Download folder content as a zip file' button in the Content/Files section of Mahara.

  • What does 'bookable', 'externally booked' and 'self-recorded' mean?

    There are 3 different booking methods for CaRST approved activities. You can find the booking method of a particular activity listed beneath the activity name.

    1. Bookable: these activities are booked via CaRST Online and your attendance will be automatically recorded.
    2. Externally booked: these activities are booked via an external system. Booking instructions are provided and these will be added to your CaRST Record automatically when we hear back from the external course organiser(s). You do not need to self-record this activity.
    3. Self-recorded: these activities are booked via an external system and are not added to your record automatically, therefore you are required to manually add these to your record and supply your own evidence of attendance/completion. You can do this by clicking the blue 'add to my record' button found on the relevant activity page.
  • Why are all CaRST activities not booked through CaRST Online?

    Some CaRST approved activities are not exclusive to HDR students and may also be open to staff members.

    These activities need to booked externally to CaRST Online to enable all eligible participants to access the booking system. Regardless of the booking method, you will find clear instructions on how to book each CaRST activity.

  • Do I still need to obtain evidence for every activity I attend?

    You are still required to obtain evidence for any self-recorded activity. This includes all experiential activities and approved activities where the booking method is listed as 'self-recorded'.

    You don't need to collect evidence for 'bookable' and 'externally booked' activities.

  • Will I still receive a certificate following a CaRST activity?

    As your attendance is directly recorded in CaRST Online for 'bookable' and 'externally booked' activities, there is no need to collect evidence for these activities and therefore certificates will not be issued.

    Your CaRST Record in CaRST Online is your official record of professional development and can replace your certificate collection.

  • Do I still need to submit a paper Activity Certification form for approval of ‘Other Activities’?

    Activities not pre-approved by CaRST can be self-recorded through CaRST Online. Click the 'Self-record an activity' button from the CaRST Online homepage.

    The activities will then be reviewed by the Adelaide Graduate Centre, you will only receive feedback if there are issues identified.

    The paper form is no longer required.

  • What is new in Release 2?

    CaRST Online has a new look and feel, with new tools introduced to help you achieve the skills and results you want from your graduate program and for your future career. These include:

    • Skills Assessment - Complete a skills analysis to see your Top 5 Skills and Priorities and find suggested courses.
    • Development Plan - Create career plans and track development goals.
    • CaRST Progress Summary - view a summary of your overall progress, print this page for submission at formal milestone reviews.
  • Do I still need to complete the Development Plan PDF form?

    No. The Skills Assessment and Development Plan sections within CaRST Online replace the Development Plan paper form. Both the online and PDF versions will continue to be accepted at milestone reviews until 31 October 2018.

  • The CCSP form is asking to upload my Development Plan. What do I do?

    The Development Plan paper form has been replaced by CaRST Online, however the CCSP form is yet to be updated.

    If you have completed the paper form, you may still upload this. If you have completed the Skills Assessment and Development Plan online, please upload your CaRST Progress Summary again as a placeholder.

  • I’ve previously completed a Development Plan, do I have to redo this in CaRST Online?

    No. Completion of the Skills Assessment and Development Plan sections is only a requirement at the CCSP. If you have submitted a Development Plan in the past as part of your CCSP or Major Review, you will not be required to complete these sections. However, students are still encouraged to reassess their skills and goals throughout candidature.

  • What do I submit at my CCSP/Major Review/Annual Review?

    At each milestone review, you must submit a PDF of your CaRST Progress Summary (when on the Review page, click 'Print Page' at the very top of the page and save as PDF).

  • How do I create a PDF of my CaRST Progress Summary?

    When on the Review page of CaRST Online, click the 'Print Page' link at the very top of the page.

    A preview of the page will be created for you to view.

    Instead of sending to a printer, print to PDF. This will allow you to save a copy of the PDF on your computer.

  • When do I need to complete the Skills Assessment and Development Plan?

    You can start completing the Skills Assessment and Development Plan from the beginning of your candidature alongside planning your research activities. The first formal checkpoint is at the CCSP when you must submit CaRST Progress Summary from CaRST Online.

  • How do I rate my confidence for a skill in the Skills Assessment?

    In the skills assessment you are asked to rate how confident you feel that you possess a particular skill. The scale of low to high is subjective and does not relate to any indicators.

    This is a self-assessment to help you identify the areas you would like to develop. Your responses won’t be shared or compared to any other students.

  • How do I prioritise skills in the Skills Assessment?

    In the skills assessment you are asked to prioritise each skill as low, medium or high. When deciding the priority, you should consider how important the skill is to you and your research. You should focus on high priority skills when planning your professional development.

  • Can I access more detail about what each skill entails?

    The skills listed in the Skills Assessment are part of the Vitae Researcher Development Framework (RDF). For more information and detail about each skill, download a copy of the RDF.

  • I am trying to type my career path into the ‘Main career path’ box, but it is not editable. What do I do?

    When considering a career path, please browse the list of careers under the ‘Non-STEM’ and ‘STEM’ headings. Select the career path that is closest to your desired career path. If your career path is not listed, scroll to the bottom of the list and type it in the ‘Other’ section and click ‘Apply’.

  • Why do I have to select an alternative career path?

    Having more than one career path in mind is helpful because your preferences are likely to change over time and some job fields can be very competitive.

  • What am I required to do in CaRST Online?

    Through CaRST Online, you are able to view your student’s CaRST progress in real time. However formal checks of CaRST progress are expected at candidature milestones. A formal check could accompany a discussion with your student and should include:

    • Skills Assessment – view your student’s assessment of their skills
    • Development Plan – view your student’s career paths and goals. Add any professional development goals that you would like to see your student achieve
    • CaRST Record – monitor activities completed. For activities self-recorded by your student, ensure the hours claimed are appropriate and evidence has been uploaded
  • I would like to suggest professional development activities or provide guidance to my student. Can I do this through CaRST Online?

    Supervisors can add goals to their student’s Development Plan through CaRST Online. For more information on how to do this, visit the ‘View a student’s CaRST activity’ quick reference guide in the Help section of CaRST Online.

  • I'm an external supervisor. Can I access CaRST Online?

    Unfortunately, providing external supervisors with a CaRST Online account is outside the scope of the project. External supervisors are not required to sign-off on a student's CaRST progress. If an external supervisor is interested in their student's CaRST progress, they can request a CaRST Progress Summary from their student.

CaRST Online
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Career and Research Skills Training (CaRST) Unit
Address

Adelaide Graduate Centre
Level 2, Schulz Building
THE UNIVERSITY OF ADELAIDE
SA 5005
AUSTRALIA

Contact

T: +61 8 8313 5882
F: +61 8 8313 5725
carst@adelaide.edu.au