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About - Procurement Services

The University of Adelaide is committed to undertaking procurement activities in an environmentally, socially, ethically, and economically responsible manner.

Our Supplier Code of Conduct

The University depends on its supply chain to enable the University to deliver its objectives in teaching and research.  This Supplier Code of Conduct sets out the University's expectations for organisations providing it with goods or services.

      • The University requires suppliers to comply with the intent and purpose of the Modern Slavery Act 2018 (Cth)Link to external website
      • The University expects suppliers to treat employees fairly and with respect.
      • The University expects suppliers to provide a safe and healthy working environment.
      • The University supports supplier diversity.
      • The University expects suppliers to engage in ethical business practices and operate in an environment of integrity and accountability.
      • The University expects suppliers to look for opportunities to improve environmental outcomes.

Our Procurement Principles

  • Value for money – based on fit for purpose, price and quality; and includes whole-of-life costs such as installation, operation, maintenance and disposal.
  • Probity and equity – procurement decisions are made with integrity, in a fair and ethical manner with transparent purchasing processes.
  • Responsible Procurement - purchasing activities are undertaken in a manner that supports the University’s commitment to ethical sourcing and sustainable procurement practices, our procurement targets in the Reconciliation Plan and the Modern Slavery Act 2018 (Cth)Link to external website
  • Risk Management - procurement activities are appropriately assessed to mitigate risks in regard to health & safety, compliance and commercial outcomes.

Who are we?

Procurement Services manage the end to end "procure to pay cycle" for the University.  From sourcing products and services on behalf of the University, raising Purchase Orders, supplier payments, managing travel and the corporate credit card program, to providing customer services and training.

  • Category Management Team

    Category Managers within the Strategic Procurement Team facilitate and provide a strategic approach to procurement activities across the University. Providing strategic category planning, analysis and management to leverage procurement decisions to mitigate risk, ensure security of supply, reduce transaction costs, and identify opportunities for improved value and efficiency.

    • Conducting tenders and establishing preferred supplier arrangements with suppliers who offer the best products, services and value
    • Managing contracts and performance with these preferred suppliers
    • Ensuring compliance with the University’s Procurement Procedures.

    Visit the Contacts page to see the list of Category Managers, and what area of procurement they are responsible for.

  • Purchasing Team

    The Purchasing team is responsible for ensuring Requisitions raised by University staff are compliant with policy, converting Requisitions into Purchase orders, and liaising with suppliers. The team is also responsible for supplier maintenance and creation activities.

  • Expense Management Team

    The Expense Management team is responsible for management of the University corporate credit card program, including card administration and compliance to University policy. The Team:

    • Manages acquittal and approval of credit card transactions
    • Staff expense reimbursements and advances
    • Student reimbursements and payments
    • System administration of Fraedom and SAVI
    • Customer support
  • Accounts Payable Team

    Management and control of all accounts payable functions in the University, including supplier invoices and non-invoice payments.

  • Supplies & Receiving Team

    The Supplies and Receiving team maintain the Sciences Chemical and Receivables Stores providing receipting of Purchase Orders, issuing of stock as well as managing the receivable bay for non-store items.

  • Service Support Officers

    The Service Support Officers provide first level customer support for Finance & Procurement Services, including training and onsite visits to support ePro and advice on contractor management.

Procurement
Address

Finance & Procurement Services
THE UNIVERSITY OF ADELAIDE
SA 5005 AUSTRALIA

Contact

T: +61 8 8313 3414
F: +61 8 8313 4350
finprosupport@adelaide.edu.au