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Events, Catering & Entertainment

The preferred method of payment for events, catering & entertainment expenses occurred on the University's behalf is the Corporate Credit Card.

Events, catering & entertainment expenses fall under the Travel & Entertainment Policy and can include;

  • catering for a workshop
  • social functions (e.g. Christmas parties)
  • venue / equipment hire
  • graduations / conferences

Fringe Benefits Tax (FBT) information

To determine the FBT treatment of meal / entertainment expenditure and calculate the taxable value of the benefit, if applicable, a list of attendees noting their relationship to the University (e.g. staff or non-staff) must be provided.

  • If paying on the Corporate Credit Card, acquit the transaction using the entertainment spend wizard and attach a list of attendees.
  • When raising a Requisition in ePro, complete and attach the Entertainment Expenditure Form.

Staff Events at the National Wine Centre

Whilst there's no mandated preferred supplier for venue hire, it's highly recommended that the National Wine Centre (NWC) on North Terrace be considered as a venue for University events.

Staff functions and events conducted by the University at the NWC will not attract FBT for the staff attending.  This FBT-free status is only applicable for functions or events paid using a Corporate Credit Card or tax invoice to Accounts Payable (via a Requisition in ePro).  View the fact sheet which explains the financial benefits and potential savings.

University Events & Catering

Procurement
Address

Finance & Procurement Services
THE UNIVERSITY OF ADELAIDE
SA 5005 AUSTRALIA

Contact

T: +61 8 8313 3414
F: +61 8 8313 4350
finprosupport@adelaide.edu.au