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Accounts Payable Automation

Introducing an automated method of requesting and processing some of our high volume manual processes.

What can you expect?

Do away with paper forms and manual approvals by submitting Reimbursement and Other Payments Forms online.

Online review and approval of invoices will be easier to view with a more flexible workflow process.

Take control - no need to push back to Accounts Payable

  • change the workflow yourself
  • split an invoice across multiple project codes by adding extra distribution lines.

All this will assist with the timely processing of payments to staff, students and University suppliers.

What this means for the University?

The University will benefit from a reduction of their most repetitious manual activities such as invoice scanning, data entry, invoice validation, vendor lookup and purchase order identification and matching. Freeing up staff for more valuable tasks.

Next Steps

  • Further engagement with Faculties and Divisions and their support teams
  • System and useability testing
  • Development of support materials
  • Expected rollout early 2019

  • The Project Sponsor and Team

    Sponsor: Tony Mitchell, Chief Financial Officer

    Business Owner: Mike Tylor, Associate Director - Procurement Services; and Margaret Keelan, Manager - Procure to Pay

    Project Manager: Gavin Fathers, Project Manager - University Operations (ITDS)

    Project Team Members: Finance & Procurement Services: Margaret Keelan, Adam Childs, Jo Baldwin, Sandra Goodwin, David Mulhall, Karina Deans, Andrea Spedding. ITDS: Gavin Fathers, Vu Luc, Bob Kleinig, John Tran, Marie Kieselbach, Abdur Syed, Janusz Swiatczak, Tharundi Naiduwa, Rachel Arnott, Christie Borg.

Have Questions?

Please contact Finance & Procurement Services on (08) 8313 3414 or finprosupport@adelaide.edu.au