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HR Processing Timelines

Human Resources (HR) transactions that are prompted by an action arising in a local area within the University are entered into the HR system as soon as possible after receipt of completed and duly authorised documentation.

The following cut off dates ensure that priority is assigned to documentation that is received on time and in completed form in order that payment associated with that transaction can be facilitated on time.

The following types of transactions are processed according to the following standards:

  • Payroll Processing Deadlines 2019
    Pay Day Payroll Cut-off (Friday 5pm)
    04/01/2019 10/12/2018
    18/01/2019 04/01/2019
    01/02/2019 18/01/2019
    15/02/2019 01/02/2019
    01/03/2019 15/02/2019
    15/03/2019 01/03/2019
    29/03/2019 15/03/2019
    12/04/2019 29/03/2019
    26/04/2019 11/04/2019
    10/05/2019 26/04/2019
    24/05/2019 10/05/2019
    07/06/2019 24/05/2019
    21/06/2019 07/06/2019
    05/07/2019 21/06/2019
    19/07/2019 05/07/2019
    02/08/2019 19/07/2019
    16/08/2019 02/08/2019
    30/08/2019 16/08/2019
    13/09/2019 30/08/2019
    27/09/2019 13/09/2019
    11/10/2019 27/09/2019
    25/10/2019 11/10/2019
    08/11/2019 25/10/2019
    22/11/2019 07/11/2019
    06/12/2019 20/11/2019
    20/12/2019 02/12/2019
    03/01/2020 09/12/2019
  • End of Year Processing Deadlines 2018
    CAPS Submission Validation Deadlines
    Fortnight Worked Timesheet Submission Deadline (11:00pm)* Timesheet Validation Deadline (5:00pm) Escalated Timesheet Validation Deadline(11:59pm) Pay Day (Friday)
    27 Oct – 9 Nov Sunday, 11 Nov 2018 Tuesday, 13 Nov 2018 Wednesday, 14 Nov 2018 23 Nov 2018
    10 Nov – 23 Nov Saturday, 24 Nov 2018 Monday, 26 Nov 2018 Tuesday, 27 Nov 2018 7 Dec 2018
    24 Nov – 7 Dec Thursday, 6 Dec 2018 Saturday, 8 Dec 2018 Sunday, 9 Dec 2018 21 Dec 2018
    8 Dec – 21 Dec Saturday, 15 Dec 2018 Monday, 17 Dec 2018 Tuesday, 18 Dec 2018 4 Jan 2019
    Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights. *Payment cannot be guaranteed for casual staff who submit timesheets after the Timesheet Submission Deadline. Timesheets submitted late do not generate an email to the validator nor do they escalate until the following fortnight.
    CRAFT and AppoINT Renewal/Termination of Fixed-term Contracts
     
    *To ensure staff member receives payment on the payday of: Pay Period **Process-ready contract requests must be approved through CRAFT by: Contract will be issued to staff member by: The contract must be accepted by the staff member by 6:00am:
    23 Nov 2018 2018F24 Friday, 26 Oct 2018 Friday, 2  Nov 2018 Thursday, 15 Nov 2018
    7 Dec 2018 2018F25 Friday, 9 Nov 2018 Friday, 16 Nov 2018 Wednesday, 28 Nov 2018
    21 Dec 2018 2018F26 Friday, 23 Nov 2018 Friday, 30 Nov 2018 Tuesday, 11 Dec 2018
    4 Jan 2019 2019F01 Friday, 7 Dec 2018 Friday, 14 Dec 2018 Friday, 21 Dec 2018
    *Back-pay will be facilitated where applicable. **Note that prior to the approvals, the requests will work flow to HR for a compliance check. Requests completed incorrectly will require follow-up, which will delay the contract issue and payment process
    PageUp - New Contracts
    *To ensure staff member receives payment on the payday of: Pay Period **Process-ready contract requests must be approved through PuP by: Contract will be issued to staff member by: The contract must be accepted by the staff member by COB:
    23 Nov 2018 2018F24 Thursday, 18 Oct 2018 Thursday, 25 Oct 2018 Thursday, 8 Nov 2018
    7 Dec 2018 2018F25 Wednesday, 7 Nov 2018 Wednesday, 14 Nov 2018 Wednesday, 21 Nov 2018
    21 Dec 2018 2018F26 Tuesday, 20 Nov 2018 Tuesday, 27 Nov 2018 Tuesday, 4 Dec 2018
    4 Jan 2019 2019F01 Tuesday, 27 Nov 2018 Tuesday, 4 Dec 2018 Tuesday, 11 Dec 2018
 
 

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For all enquiries please contact the Human Resources Service Centre.

 
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