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HR Processing Timelines

Human Resources (HR) transactions that are prompted by an action arising in a local area within the University are entered into the HR system as soon as possible after receipt of completed and duly authorised documentation.

The following cut off dates ensure that priority is assigned to documentation that is received on time and in completed form in order that payment associated with that transaction can be facilitated on time.

The following types of transactions are processed according to the following standards:

  • Payroll Processing Deadlines 2019
    Pay Day Payroll Cut-off (Friday 5pm)
    04/01/2019 10/12/2018
    18/01/2019 04/01/2019
    01/02/2019 18/01/2019
    15/02/2019 01/02/2019
    01/03/2019 15/02/2019
    15/03/2019 01/03/2019
    29/03/2019 15/03/2019
    12/04/2019 29/03/2019
    26/04/2019 11/04/2019
    10/05/2019 26/04/2019
    24/05/2019 10/05/2019
    07/06/2019 24/05/2019
    21/06/2019 07/06/2019
    05/07/2019 21/06/2019
    19/07/2019 05/07/2019
    02/08/2019 19/07/2019
    16/08/2019 02/08/2019
    30/08/2019 16/08/2019
    13/09/2019 30/08/2019
    27/09/2019 13/09/2019
    11/10/2019 27/09/2019
    25/10/2019 11/10/2019
    08/11/2019 25/10/2019
    22/11/2019 07/11/2019
    06/12/2019 20/11/2019
    20/12/2019 02/12/2019
    03/01/2020 09/12/2019
  • End of Year Processing Deadlines 2019
    CAPS Submission Validation Deadlines
    Fortnight Worked Timesheet Submission Deadline (11:00pm)* Timesheet Validation Deadline (5:00pm) Escalated Timesheet Validation Deadline(11:59pm) Pay Day (Friday)
    26 Oct – 8 Nov Sunday, 10 Nov 2019 Tuesday, 12 Nov 2019 Wednesday, 13 Nov 2019 22 Nov 2019
    9 Nov – 22 Nov Saturday, 23 Nov 2019 Monday, 25 Nov 2019 Tuesday, 26 Nov 2019 6 Dec 2019
    23 Nov – 6 Dec Friday, 6 Dec 2019 Sunday, 8 Dec 2019 Monday, 9 Dec 2019 20 Dec 2019
    7 Dec – 20 Dec Monday, 16 Dec 2019 Wednesday, 18 Dec 2019 Thursday, 19 Dec 2019 3 Jan 2020
    Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights. *Payment cannot be guaranteed for casual staff who submit timesheets after the Timesheet Submission Deadline. Timesheets submitted late do not generate an email to the validator nor do they escalate until the following fortnight.
    PageUp, AppoINT and CRAFT
     
    *To ensure staff member receives payment on the payday of: Pay Period **Process-ready contract requests must be approved through the system: Contract will be issued to staff member by: The contract must be accepted by the staff member by 6:00am:
    22 Nov 2019 2019F24 Thursday, 24 Oct 2019 Thursday, 31 Oct 2019 Thursday, 14 Nov 2019
    6 Dec 2019 2019F25 Wednesday, 6 Nov 2019 Wednesday, 13 Nov 2019 Wednesday, 27 Nov 2019
    20 Dec 2019 2019F26 Tuesday, 19 Nov 2019 Tuesday, 26 Nov 2019 Tuesday, 10 Dec 2019
    3 Jan 2020 2020F01 Friday, 29 Nov 2019 Friday, 06 Dec 2019 Friday, 20 Dec 2019
    *Back-pay will be facilitated where applicable.

    **Note that prior to the approvals, the requests will work flow to HR for a compliance check. Requests completed incorrectly will require follow-up, which will delay the contract issue and payment process

    ***Dates provided above allow the necessary time for: (a) preparation of contract and subsequent approvals (7 days) and (b) for the staff member to then consider the offer (14 days). Recruitment and Appointments team will continue to process in order of priority of start date and/or date received. Provided the staff member accepts prior to the 6:00am date they will be paid in accordance with relevant pay period.
    ITDS Overtime and On-Call Payments
     
    Fortnight Worked Timesheet Submission Deadline (11:00pm)* Escalated Timesheet Validation Deadline(11:59pm) Pay Day (Friday)
    26 Oct – 8 Nov Sunday, 10 Nov 2019 Wednesday, 13 Nov 2019 22 Nov 2019
    9 Nov – 22 Nov Saturday, 23 Nov 2019 Tuesday, 26 Nov 2019 6 Dec 2019
    23 Nov – 6 Dec Friday, 6 Dec 2019 Monday, 9 Dec 2019 20 Dec 2019
    7 Dec – 20 Dec Monday, 16 Dec 2019 Thursday, 19 Dec 2019 3 Jan 2020


    Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.
 
 

Contact HR Service Centre

For all enquiries please contact the Human Resources Service Centre.

 
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