HR Processing Timelines
Human Resources (HR) transactions that are prompted by an action arising in a local area within the University are entered into the HR system as soon as possible after receipt of completed and duly authorised documentation.
The following cut off dates ensure that priority is assigned to documentation that is received on time and in completed form in order that payment associated with that transaction can be facilitated on time.
The following types of transactions are processed according to the following standards:
- New Appointments – All new continuing and fixed term appointments will be generated within 5 working days of receipt of complete and approved appointment request via the Recruitment System.
- Renewal of Fixed-term Contracts - All renewals of fixed-term contracts are administered through Contract Review and Administration for Fixed Term (CRAFT). Refer to the processing deadlines.
- Casual Contracts - Online contracts can be created through Staff Services Online (SSO) any time before the contract commencement date.
- Casual Payment Claim Forms - All casual contracts and timesheets must be administered through Casual Automated Payment System (CAPS). Refer to cut-off dates and timesheet timeframes.
- Other transactions that impact on payroll are included in a pay run only where the completed documentation in respect of these transactions reaches Human Resources one fortnight prior to the pay day in which they are to take effect.
- Early Payroll Submission Deadlines -During certain times of the year, timeframes may be compressed to ensure processing can be finalised in the lead up to public holidays and University closedown days. Please refer to Human Resources Notices, News and Announcements for updates.
Payroll Processing Deadlines 2019
Pay Day Payroll Cut-off (Friday 5pm) 04/01/2019 10/12/2018 18/01/2019 04/01/2019 01/02/2019 18/01/2019 15/02/2019 01/02/2019 01/03/2019 15/02/2019 15/03/2019 01/03/2019 29/03/2019 15/03/2019 12/04/2019 29/03/2019 26/04/2019 11/04/2019 10/05/2019 26/04/2019 24/05/2019 10/05/2019 07/06/2019 24/05/2019 21/06/2019 07/06/2019 05/07/2019 21/06/2019 19/07/2019 05/07/2019 02/08/2019 19/07/2019 16/08/2019 02/08/2019 30/08/2019 16/08/2019 13/09/2019 30/08/2019 27/09/2019 13/09/2019 11/10/2019 27/09/2019 25/10/2019 11/10/2019 08/11/2019 25/10/2019 22/11/2019 07/11/2019 06/12/2019 20/11/2019 20/12/2019 02/12/2019 03/01/2020 09/12/2019