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Visas

The University of Adelaide may sponsor, employ or invite individuals from overseas within designated occupational categories (as approved by the Australian Federal Government).

The Visa Process Overview aims to guide on the basic steps for a visa application process.

Looking to get a Visa?

It is important to be aware that each visa type holds its own specific requirements. The below will assist you in understanding what these requirements are.

How does a Nomination and Application differ?

Nomination

A University-sponsored nomination is required to complete an application for certain visa types.

  • Completed by the University
  • Does not guarantee a visa
  • Does not give working rights
  • Does not give rights to remain in Australia

For any queries relating to a nomination please email visa@adelaide.edu.au.

Application

An application is required to be lodged for all visa types.

  • Completed by applicant or approved agent
  • Lodged by the applicant or approved agent directly to the Department of Home Affairs (formerly known as the Department of Immigration and Border Protection- DIBP)
  • University is not authorised to complete or assist with the application
  • Is the sole responsibility of the applicant
  • Is recommended to not be lodged with the Department of Home Affairs until the Nomination has been approved

For any queries relating to an application please contact Department of Home Affairs on 131 881 or visit their website.

Please note: it is the responsibility of the visa holder (not the University) to ensure that they hold a valid visa for the duration of their employment or visit.

Visa Subclasses and Requirements

There have been significant changes in relation to employer sponsored visas throughout 2018 introduced by the Department of Home Affairs (DoHA), please click here for a copy of internal communications in relation to the changes.

  • 400 Visa - Temporary Work (Short Stay Specialist)

    Brief Description

    This visa is for people to come to Australia on a temporary basis for the purpose of:

    • Undertaking short-term, highly specialised, non-ongoing work
    • In limited circumstances, to participate in an activity or work relating to Australia’s interest
    • Duration of stay: Up to 3 months, though a stay of up to 6 months may be considered in limited circumstances

    Instructions and Information

    Department of Home Affairs - 400 Visa Information

    Documents from Faculty

    Visa Request Form with the following attachments:

    • Nominees resume/CV with publications list, grants, awards etc.
    • Nominee Questionnaire (completed by the nominee)
    • Passport bio page of visa nominee and secondary applicants

    Nomination Process

    • 1 week
    • This visa does not require a nomination by the University, however a letter of invitation will be provided by HR to the applicant which can be referenced in and included with the visa application. To ensure a robust invitation letter can be prepared it is critical that extensive details are provided within the Visa Request Form regarding the nature of the highly specialised work.

    Visa Application Process

    • The visa processing time for this visa is currently 2 weeks to 1 month. Please refer to Service Standards for more information.

    Costs (A$)

    • Cost to University (A$)
      • $Nil
    • Cost to Nominee (A$)
  • 407 Visa - Training

    Brief Description

    This visa is for people who want to come to Australia on a temporary basis to undertake or participate in occupational training activities. You must meet one of the categories and required criteria to be eligible for this visa, please refer to the criteria listed on the Department of Home Affairs - Visa 407 Information.

    There are three types of occupational training (nomination eligibility types) covered by this visa:

    • Workplace-based training required for registration
    • Structured workplace-based training to enhance skills in an eligible occupation
    • Training that promotes capacity building overseas, which includes the following categories:
      • overseas qualification
      • government support
      • professional development

    Note: Workplace-based occupational training (not including professional development) must be for at least 30 hours a week, of which no more than 30 percent can be classroom-based.

    • This visa requires a nomination by the University
    • A nomination must be lodged (approved by the Department of Home Affairs) and referenced in the visa application.

    Instructions & Information

    Department of Home Affairs - Visa 407 Information

    The duration of stay on a 407 visa will be consistent with the training requirements of the primary visa applicant, but no more than 2 years.

    Important note: When planning the arrival date and training period, please allow sufficient time for processing of the visa nomination as well as the visa application. It is advisable that that visit dates remain flexible to allow for delays in the visa application process.

    Documents from Faculty

    Visa Request Form (with the following attachments, where appropriate):

    • Faculty Checklist
    • Faculty Questionnaire
    • Training Plan Outline Sample Letter doc pdf
    • Nominee Questionnaire 
    • Nominee’s resume/CV with publications list, grants, awards etc.
    • Copy of relevant qualifications
    • Passport photo page for nominee and any accompanying dependents
    • Letter of support from home institute/educational provider advising that the practical experience, research or observation is a requirement of the nominee’s course (if applicable)
    • Letter from relevant regulatory body naming the nominee and advising the training is necessary for that person to obtain mandatory registration to work in the identified occupation (if applicable)
    • Letter of funding support (if applicable)
    • 1283 Acknowledgement of Unpaid Placement

    Nomination Process

    • HR processing of nomination: Allow up to 4 weeks to lodge nomination
    • Department of Home Affairs processing of nominations. Note: The University has no influence over the processing time of the nomination. Refer to Service Standards for more information.
    • A letter of invitation will be provided by HR to the applicant, once the nomination is lodged

    Visa Application Process

    The visa processing time is 3 - 4 months. Refer to Service Standards for more information as it becomes available.

    Functional English Language

    • You must provide evidence that you have the functional English language skills to undertake the training
    • If the applicant holds a passport from the UK, USA, Canada, New Zealand or Ireland and are a citizen of that country, they are not required to provide evidence.

    Costs (A$)

    Cost to University (A$)

    $175.00

    Cost to Nominee (A$)

    Refer to fees and charges for visas for current visa application fees for primary and secondary applicants.

  • 408 Visa - Temporary Activity

    Brief Description

    This visa is for people who want to come to Australia on a temporary basis to undertake one of the following activities:

    • Skilled Academic - participate or observe in an Australian research project
    • Academic Research Student - undertake an Australian research activity related to their field of study
    • Invited Participant - participate in a conference or give a short series of guest lectures where the intended stay is no more than 3 months
    • This visa does not require the University to lodge a nomination with the Immigration Department, a letter of invitation (LOI) will be issued by the University
    • Duration of stay will align with the activities that have been approved to undertake on this visa

    Instructions & Information

    Department of Home Affairs - Visa 408 Information

    Documents from Faculty

    Visa Request Form with the following attachments:

    • Faculty Checklist
    • Nominee’s resume/CV with publications list, grants, awards etc.
    • Nominee Questionnaire  
    • When completing the visa request form it is crucial you supply extensive details regarding;
      • project details
      • the applicants role in the project including the extent of their involvement
      • how the proposed research will contribute to the nominee’s course requirements (students only)
      • how the nominees skills/knowledge will benefit the project etc.
    • Passport photo page of visa nominee and any accompanying dependents.

    Nomination Process

    • This visa does not require a nomination by the University, however a letter of invitation will be provided by HR to the applicant which can be referenced in the visa application. To ensure a robust invitation letter can be prepared it is critical that extensive details (per above) are provided within the Visa Request Form.
    • 1 week

    Visa Application Process

    Please refer to Service Standards for more information as it becomes available.

    Costs(A$)

    Cost to University (A$)

    $Nil

    Cost to Nominee (A$)

    Refer to fees and charges for visas for current visa application fees for primary and secondary applicants.

  • 457 Visa - Employee/Temp Work (Skilled)

    PLEASE NOTE: This visa has been ABOLISHED and replaced with the new Temporary Skill Shortage (TSS) (Subclass 482) Visa on 1 March 2018.

    For staff who currently hold a 457 visa, the conditions of your visa remain unchanged. If/when renewal of your visa is required a 482 visa will be applied for. HR will be in contact 90 days prior to the expiry of your visa. If you have any questions or concerns relating to your current visa due to the change in legislation, and/or its pending expiry, please contact HR on visa@adelaide.edu.au.

  • 482 Visa - Temporary Skill Shortage (TSS)

    Brief Description

    The TSS visa programme will be comprised of two occupation lists; a short-term stream of up to two (2) years and a medium-term stream of up to four (4) years.

    • If the occupation is on the Medium and Long-term Strategic Skills List (MLTSSL), then the visa can be granted for a maximum period of four (4) years at any one time. A subsequent four (4) year visa can then be applied for as well as a pathway to permanent residency. Refer to the permanent residency requirements for further information regarding eligibility.
      • there is capacity for visa renewal onshore and a permanent residence pathway after three years under the medium-term stream
    • If the occupation is on the Short-term Occupation List (STSOL), then the visa can be granted for a maximum period of two (2) years at any one time, with the opportunity for one (1) subsequent renewal ONLY for a period of up to two (2) years. There is no longer a pathway to permanent residency for these occupations on the Short-Term List.
    • Applicants must have at least two (2) year’s work experience in their skilled occupation¹
    • Applicants will need to provide police clearances before their applications are finalised
    • The applicant must also meet the skill requirements, and any registration and licensing obligations for the nominated occupation.
    • The salary “base rate of pay” must be no less than the temporary skilled migration income threshold (TSMIT) currently AUD $53,900 (as at March 2018) and must be at market rates. This salary rate is subject to change at any time.

    Fractional Appointments

    The government provides limited exemption in relation to fractional appointments, and this provision is primarily intended to facilitate part-time work arrangements for highly skilled overseas workers in niche occupations that would be of benefit to Australia.

    The following provides an example of where this may apply:

    “Fractional appointments of overseas academics to Australian universities – for example, senior academics/leading international academic experts who continue to be primarily employed by their ‘home’ universities overseas, but who undertake fractional appointments to Australian institutions to undertake discrete or project-based activities for a defined period.”
    Or
    “existing TSS visa holders who are temporarily reducing their hours to return to work part-time following a period of parental leave and/or in other circumstances consistent with condition 8607 on their visa”.

    Please note: it remains a requirement for all TSS nomination applications that applicants are paid at a rate that is at least TSMIT ($53,900, excluding super, per year). As such, even where a person is to be working for the sponsor on a part-time basis only, they will need to receive earnings that will be at least equivalent to TSMIT over each 12 month period.

    Labour Market Testing

    • Each position requiring a visa nomination must have already been advertised domestically for a consecutive four week (28 day) period.
    • The nomination application must be lodged with the Department of Home Affairs (DoHA) within four months of the position first being advertised, if not the positon must be readvertised for a further four week (28 day) advertising period again.
    • As a minimum, two advertisements must have been placed. This requirement is adequately addressed by the University’s standard advertising approach (known as our “online job pack”) to present vacancies on the University of Adelaide job opportunities page and the Times Higher Ed Unijobs job board.
    • ·Applications from Australian citizens and permanent residents must be duly considered, and only if no candidate is appointable, then we may look to fill the position with international talent.

    These requirements apply to all positions at all levels, including those which would have previously been direct appointments under the recruitment procedure, aside from the exceptions listed below.

    Please refer to the HR R&A Team for visa renewals where Labour Market Testing was not previously carried out.

    International Trade Obligation Exemption

    There are exemptions in relation to citizens of China, Japan, Thailand, Chile, South Korea, New Zealand, or Singapore and/or permanent residents of Chile, South Korea, New Zealand or Singapore (with whom Australia has particular international trade agreements). For talent appointed from these countries, no labour market testing is necessary and the usual recruitment processes apply, including the opportunity to directly appoint in instances where this is appropriate and in accordance with the existing procedure

    ¹ applicants who are completing their PhD can count their study towards the two year’s work experience.

    Instructions and Information

    Department of Home Affairs - Visa 482 Information

    Documents from Faculty

    N/A – The process is initiated from offer of employment and the PageUp recruitment system.

    Skilling Australians Fund

    The Skilling Australians Fund (SAF) Levy came into effect 12 August 2018.

    The SAF Levy is payable by the University (it cannot be recovered from the individual) and is payable for sponsoring new TSS visa holders, as well as also being payable if we employ and nominate an existing TSS visa holder, even if their previous sponsor has paid the SAF levy.
    Please note:
    This levy will not be refundable if:

    • the corresponding visa application is refused
    • the nominee does not lodge their corresponding visa application
    • the nominee is granted the visa but decides not to take up their role
    • the worker is granted the visa for a period of 4 years, ceases their employment within that 4 year period (even within a day)

    Please refer to the table under the Costs section for SAF Levy costs.

    Costs

    Cost to University (A$)

    Visa costs applicable for the Temporary Skill Shortage (TSS) Visa – Subclass 482 payable by the University
    Nomination Fee: Skilling Australia Fund (SAF) Levy paid at the time of visa nomination lodgement:
    Total payable by the University
    (Nomination fee plus SAF Levy):
    $330 $1,800 per year or part thereof Visa Period Cost
    1 year $2,130
    2 years $3,390
    3 years $5,730
    4 years $7,530
    Note: determination of visa period will need to be managed on a case-by-case basis in consultation with the visa team

    Applicant Costs

    Refer to fees and charges for visas for current visa application fees for primary and secondary applicants. Additional costs may include health assessments, police certificates, or any other certificates or tests, determinable at the time of application.

  • 187 Visa - Regional Sponsored Migration Scheme (RSMS)

    Brief Description

    • Must be a full time employee (Continuing)
    OR
    • Full time fixed term employees must have 3 years remaining on the contract at the nomination stage and at least 2 years remaining on their current contract at the time the Permanent Resident (PR) Visa is granted
    • Part time employees are not eligible for PR sponsorship
    • TRN (provided by HR) required prior to submitting application

    There is an additional ‘Regional Occupation List’ for the Subclass 187 visa, please contact HR on visa@adelaide.edu.au.
    The Occupation must be on the MLTSSL List, occupations on the STSOL List are not eligible.

    There are two streams available for the pathway to Permanent Residency:

    • Temporary Residence Transition Scheme (TRTS)
      • From March 2018 employees who have been employed full-time at the University of Adelaide sponsored on a 457 visa for the previous 3 years, holding a Continuing or Fixed-Term contract with at least 3 years remaining at the time of nomination lodgement will be eligible to transition to Permanent Residency under the TRTS pathway.
      • Must be nominated by the same sponsoring employer in the same occupation code as the 457 Visa
    • Direct Entry Scheme
      • Employees with less than three years employment with the University sponsored under the 457/TSS visas who are holding a Full-Time Continuing or Fixed-Term contract with at least 3 years remaining at the time of nomination will be eligible.

    Current time to lodge nomination

    The applicant must have competent English with completion of a language test in the three (3) years immediately before the date of application; hold a passport from the United Kingdom, United States of America, Canada, New Zealand or Republic of Ireland and be a citizen of that country; or have studied at least five (5) years of full-time study in a secondary and/or higher education institution where all instruction was completed in English.

    • Up to 6 weeks to lodge nomination by University
    • Direct Entry Steam only – requires advice from the Regional Certifying Body - Immigration SA. The Regional Certifying Body currently advertises up to three months' processing time. This advice is required before a nomination can be lodged to the Department of Home Affairs
    • Department of Home Affairs processing of nominations. Note: The University has no influence over the processing time of the nomination. Refer to Service Standards for more information:

    The University has no influence or responsibility over application content or processing times. Direct all application queries to your Department of Home Affairs Case Officer, once assigned.

    Instructions & Information

    Department of Home Affairs - Visa 187 Information

    Documents from Faculty

    • Permanent Residency Request Form with following attachments:
      • An updated CV/resume
      • Passport photo page for nominee and any accompanying dependents
    • Where an Academic nominee has completed less than 2 years of employment, the following must be provided:
      • a role statement doc pdf
      • Organisational structure for school and faculty which identifies the nominee role (click here for example organisational chart)

    Skilling Australians Fund Levy

    The Skilling Australians Fund (SAF) Levy came into effect 12 August 2018 and applies to all Employer sponsored permanent residency visa nominations lodged by the University of Adelaide.

    The SAF Levy, will not be refundable if:

    • the corresponding visa application is refused
    • the nominee does not lodge their corresponding visa application
    • the nominee is granted the visa but decides not to take up their role
    • worker is granted the visa yet ceases their employment.

    Costs (A$)

    Cost to University

    Visa costs applicable for the RSMS Permanent Residency – Subclass 187 visa payable by the University
    Nomination Fee: Skilling Australia Fund (SAF) Levy paid at the time of visa nomination lodgement:
    Total payable by the University
    (Nomination fee plus SAF Levy):
    N/A $5,000 $5,000

    Refer to fees and charges for visas for current visa application fees for primary and secondary applicants.

  • 600 Visa - Visitor Visa (Business Visitor Stream)

    Brief Description

    This visa is for people travelling to Australia for a short business visit. The activities permitted under this visa stream are limited to:

    • making a a general business or employment enquiry
    • collaboration or meetings, participation in a conference, trade fair or seminar in Australia.
    • Note: This does not extend to visa holder being paid by an organiser for participation.
    • Refer to the Department of Home Affairs website to determine if application will be paper based or online
    • No work is permitted
    • Duration of stay: Up to 12 month
    • Includes going to a conference, negotiation or meeting

    Instructions & Information

    The Host School/area can provide the visitor with a Letter of Invitation to include information relating to:

    • the event that the invitee will be participating in or attending
    • the duration of the event or required stay
    • whether the invitee will receive any payments or allowances - Sample Letter of Invitationdoc pdf
    • Department of Home Affairs - Visa 600 Information

    Costs (A$)

    Cost to University (A$)

    $Nil

    Cost to Nominee (A$)

    $20.00

  • 601 Visa - Electronic Travel Authority (ETA) - Business Visitor

    Brief Description

    This visa is for people travelling to Australia for business purposes such as:

    • Going to a conference, negotiation or meeting
    • Attending an interview, investigating, negotiating, signing or reviewing a business contract
    • Participating in conferences, trade fairs or seminars, as long as there is no payment for participation
    • No work is permitted
    • Duration of stay: Up to three months for each visit

    Instructions & Information

    The Host School/area can provide the visitor with a Letter of Invitation to include information relating to:

    Visa Application Process

    The visa processing time for this visa is currently less than 5 days.

    Costs (A$)

    Cost to University (A$)

    $Nil

    Cost to Nominee (A$)

    $20.00

  • 651 Visa - eVisitor - Business Visitor

    Brief Description

    This visa is for people travelling to Australia for business purposes such as:

    • going to a conference, negotiation or meeting
    • Attending an interview, investigating, negotiating, signing or reviewing a business contract
    • Participating in conferences, trade fairs or seminars, as long as there is no payment for participation.
    • No work is permitted
    • Duration of stay: Up to three months.
    • This is an online visa, similar to the Visa 601 available to passport holders of certain countries

    Instructions & Information

    No specific requirements, however the Host School/area may choose to provide the visitor with a Letter of Invitation to include information relating to:

    • the event that the invitee will be participating in or attending
    • the duration of the event or required stay
    • whether the invitee will receive any payments or allowances - Sample Letter of Invitation doc pdf
    • Department of Home Affairs - Visa 651 Information

    Costs (A$)

    Cost to University (A$)

    $Nil

    Cost to Nominee (A$)

    $Nil

Subsequent Temporary Application Charge

If the applicant is in Australia at the time of application, then they may be liable to pay an additional Subsequent Temporary Application Charge (STAC) if they previously applied for a specified temporary visa in Australia. Separate STAC fee applies to all eligible applicants. Please refer to the Department of Home Affairs Subsequent Temporary Application Charge.

Autonomous Sanctions Act

If an applicant is to be undertaking any activity and is a passport holder of one of the sanctioned countries (below), please complete the Autonomous Sanctions Act Recommendation Form. doc pdf

This includes visitors and employees on a casual, fixed term and continuing contract. An Autonomous Sanctions Act Recommendation Form will be required with each contract to ensure the potential risks have been accessed.

If any applicant is to be undertaking any activity with robotics, please complete the Autonomous Sanctions Act Recommendation Form. doc pdf

  • What is the Autonomous Sanctions Act?

    As well as the sanctions imposed by the United Nations Security Council under the Charter of the United Nations Act 1945, Australia also imposes autonomous sanctions on certain countries and individuals to support our foreign policy objectives.

    The Autonomous Sanctions Act 2011 is regulated by the Department of Foreign Affairs and Trade.

    The University of Adelaide carries out activities as part of its research and teaching activities which fall under this Act and so must take action to assess the relative risk of visitors or staff members holding passports from these sanctioned countries having access to certain knowledge, equipment or material.

  • What are the sanctioned countries and the issues related to each country?
    • Iran
    • Syria
      • Arms and related material
      • Equipment & technology for oil and gas petrochemical industries
      • Equipment & technology for construction and installation of Power Plants
      • Equipment for monitoring/interception of internet or phone communication
    • North Korea
      • Arms and related material
    • Libya
      • Arms and related material
    • Myanmar
      • Arms and related material
    • Zimbabwe
      • Arms and related material
    • Russia
      • Arms and related material
      • Military activity
      • Items suited to exploration and production products to locate or extract oil in Russia
    • Ukraine
      • Travel ban and financial sanctions (refer to visa team)
    • Ukraine (Crimea and Sevastapol only)
      • Transport
      • Telecommunications
      • Energy
      • Exploitation of oil, gas and mineral reserves in Crimea and Sevastapol
    • Former Federal Republic of Yugoslavia
      • Travel ban and financial sanctions (refer to Visa team)
    • All countries
  • What are my responsibilities under the Autonomous Sanctions Act?
    • Hiring Co-ordinator
      • Identify that the visitor, casual employee or fixed-term/continuing employee is a passport holder from a sanctioned country or any passport holder carrying out activities relating to robotics
      • Co-ordinate Branch Head completion and approval of the Autonomous Sanctions Act (ASA) Recommendation Form forwarding to Recruitment and Appointments Team when complete;
    • Supervisor
      • Assess risk level of work/research to be carried out against the relevant issues relating to the sanctioned countries including a description if there is any contact no matter how minimal.
    • School/Branch Head
      • Endorse risk level of work/research to be carried out against the relevant issues
    • Human Resources - Recruitment and Appointments Team
      • Coordinate Associate Director, HR Shared Services/Recruitment & Strategic Appointment Manager and Deputy Vice-Chancellor (Research) approvals of Autonomous Sanctions Act (ASA) Recommendation Form where required
      • Request relevant permit from DFAT via Online Sanctions Administration System (OSAS) if a medium or high risk activity is identified
      • Co-ordinate visa nomination or visa verification processes as required
  • What if my visitor or staff member is carrying out a low risk activity?

    If the activity is low risk and there is no contact with any of the issues relating to the country of passport for the visitor/staff member then you still need to submit the recommendation form for endorsement by Human Resources and a final decision by the DVCR.

  • What if my visitor or staff member is carrying out a medium or high risk activity?

    If activity is medium or high risk then the recommendation form should still be completed and submitted to Human Resources for a decision from the DVCR. If the DVCR decides to proceed with the activity then a permit may be requested from DFAT via the OSAS.

    This may delay any visa nomination or appointment process so you should ensure that sufficient time is available to accommodate this process.

  • Where can I go to for guidance on how to assess the risk or if I require any information on this process?

    Please contact visa@adelaide.edu.au.

Business Introduction Letter

Most Embassies and Consulates require a personalised Business Introduction Letter from the University of Adelaide for any business traveller applying for a business visa. This includes conferences, guest lectures and other work related travel. This letter can be written by the employees’ supervisor or school contact and signed by Head of School. This document requires specific wording and detailed traveller information. Please use the template letter in order to prevent a rejection and possible delays with your visa request.

Contacts

For all queries relating to applications please contact The Department of Home Affairs on 131 881 or visit thier office at 70 Franklin Street, Adelaide. Alternatively, visit their website.

Should you have a query about your nomination or general information on immigration, please contact the Recruitment team;

 
 

Contact HR Service Centre

For all enquiries please contact the Human Resources Service Centre.

 
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