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Appointment of Internal Candidates (AppoINT)

AppoINT is a fully automated and integrated online system which simplifies the appointment of internal candidates, leveraging existing technology used for other eForms (e.g. CRAFT).

Definition of an internal candidate is any continuing, fixed term or casual staff member, including contracts that have recently expired but not yet been terminated. For example, casuals can be appointed up to 30 days after their contract end date, as well as fixed term contracts that have ended but not formally terminated via CRAFT.

Excludes senior appointments.

Access to AppoINT:

  • General Information
    Overview
    AppoINT uses an add-on module to the PeopleSoft HRMS to generate offers of employment to internal candidates. Online workflows have been mapped against the University’s delegation of authorities to enable all approvals to occur electronically.

    46% of employment offers made are for existing staff highlighting a significant opportunity to reduce the manual effort for the HR Branch and the Hiring Coordinators located across the faculties and divisions. AppoINT has been created to improve the experience for our existing staff, ensuring that they don’t have to take unnecessary steps when being offered a new position within the University, and have a clear streamlined process when seeking new opportunities internally.

    Email Notifications
    Email notifications will be sent at each step of the approval workflow. Additionally, email reminders will be sent every 3 days for any request pending action.

    Once the request has been approved, Human Resources (HR) will send the offer of employment to the staff member electronically for online acceptance via SSO. Following the acceptance of the offer, an acknowledgment email is sent to the staff member and the respective Hiring Coordinator, containing a copy of the Contract.

    AppoINT Access
    In order to access AppoINT, the Hiring Coordinator for your area will need to be a member of the relevant User List. The list is maintained by Human Resources.  If you are a Hiring Coordinator for your area and do not have access, please email the HR Service Centre.

    All other Contract Approvers are defined by the Vice-Chancellor and President's Delegations of Authority.

    To discuss a request for additions or changes to the list of Contract Approvers in your area, please contact the HR Service Centre at 8313 1111, or complete the online enquiry form.

    Where can I get more help?
    • Check the relevant quick reference guides and other support material on this website.
    • Talk to your local Hiring Coordinator.
    • Email the HR Service Centre or phone 8313 1111 with your enquiry.
  • Roles and Responsibilities
    The table below outlines the roles, associated positions, and responsibilities defined for AppoINT.

    Role Associated Position(s) Responsibilities
    Employment Offer Request Initiator Hiring Coordinator
    • Initiate contract for internal candidate.
    Employment Offer Approver Head of School
    Faculty Finance
    Executive Dean*
    HR Director*
    Provost and COO *
    • Approve contract.
    • Decline contract.
    Contract Acceptor University of Adelaide Staff Member
    • Accept a contract.
    • Decline a contract.
    • Submit a Request for Information.
    User List Maintenance Human Resources
    • Hiring Coordinator user list updates.
    * Executive Dean's approval is required when one of the following occurs:
    • Agreed salary
    • Loading
    • Offer of Employment for Professor

    *COO for Professional staff, Provost for Academic staff and HR Director approval is required when one of the following occurs:

    :
    • Agreed salary in excess of 25%
    • Loading in excess of 25%
    • Offer of Employment for Professor

    Where Provost and COO Approval is required, the relevant template must be completed and attached to the Request.

  • Processing Timelines
    The table below will assist you in planning your processes to ensure staff members do not have interruptions to pay or system access.

    *To ensure staff member receives payment on the payday of: **Process-ready contract requests must be approved through AppoINT by: Contract will be issued to staff member by: The contract must be accepted by the staff member by 6am: Pay Confimation
    04/01/2019 30/11/2018 07/12/2018 21/12/2018 02/01/2019
    18/01/2019 21/12/2018 28/12/2018 11/01/2019 14/01/2019
    01/02/2019 04/01/2019 11/01/2019 25/01/2019 29/01/2019
    15/02/2019 18/01/2019 25/01/2019 08/02/2019 11/02/2019
    01/03/2019 01/02/2019 08/02/2019 22/02/2019 25/02/2019
    15/03/2019 15/02/2019 22/02/2019 08/03/2019 12/03//2019
    29/03/2019 01/03/2019 08/03/2019 22/03/2019 25/03/2019
    12/04/2019 15/03/2019 22/03/2019 05/04/2019 08/04/2019
    26/04/2019 28/03/2019 04/04/2019 18/04/2019 23/04/2019
    10/05/2019 12/04/2019 19/04/2019 03/05/2019 06/05/2019
    24/05/2019 26/04/2019 03/05/2019 17/05/2019 20/05/2019
    07/06/2019 10/05/2019 17/05/2019 31/05/2019 03/06/2019
    21/06/2019 24/05/2019 31/05/2019 14/06/2019 17/06/2019
    05/07/2019 07/06/2019 14/06/2019 28/06/2019 01/07/2019
    19/07/2019 21/06/2019 28/06/2019 12/07/2019 15/07/2019
    02/08/2019 05/07/2019 12/07/2019 26/07/2019 29/07/2019
    16/08/2019 19/07/2019 26/07/2019 09/08/2019 12/08/2019
    30/08/2019 02/08/2019 09/08/2019 23/08/2019 26/08/2019
    13/09/2019 16/08/2019 23/08/2019 06/09/2019 09/09/2019
    27/09/2019 30/08/2019 06/09/2018 20/09/2018 23/09/2019
    11/10/2019 13/09/2019 20/09/2019 04/10/2019 08/10/2019
    25/10/2019 27/09/2019 04/10/2019 18/10/2019 21/10/2019
    08/11/2019 11/10/2019 18/10/2019 01/11/2019 04/11/2019
    22/11/2019 TBA TBA 14/11/2019 TBA
    06/12/2019 TBA TBA 27/11/2019 TBA
    20/12/2019 TBA TBA 10/12/2019 TBA
    03/01/2019 TBA TBA 23/12/2019 TBA

    *Back-pay will be facilitated where applicable.
    **Note that prior to the approvals, the requests will work flow to HR for a compliance check. Requests completed incorrectly will require follow-up, which will delay the contract issue and payment process.

  • Forms and Templates
    The following templates are used to support the AppoINT form when seeking Provost and COO approval:
  • User Training Sessions
    An eLearning module: Recruit and Renew is available for hiring coordinators to assist with AppoINT. Please see below guide to access this training.

    How to access the Recruit and Renew online course.

    Complete the Interactive Guide - Recruit and Renew.

  • Guides for Hiring Coordinators and Approvers
  • Guides for Staff Members
  • Induction for Existing Staff

    Induction for Existing Staff will now be managed through a word document checklist, see the Existing Staff Induction Process or visit the Induction website for further information.

  • FAQs

    Please refer to the HR Online Systems FAQs

  • Help
    Your local area Hiring Coordinator is the first point of contact if you require assistance with recruitment.

    If you are the allocated Hiring Coordinator and do not have the required access, please email Recruitment.

    System access issues will be handled by the IT Service Desk on 8313 3000.

    Need support or help troubleshooting in AppoINT? Contact the HR Service Centre via the online general enquiry form or on 8313 1111.

    For questions and support on the Induction process, visit the Induction website or contact Learning and Development.

 

Further Assistance

If you have any enquiries, please contact the HR Service Centre at 8313 1111, or complete the online enquiry form.

 
 

Contact HR Service Centre

For all enquiries please contact the Human Resources Service Centre.

 
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