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CAPS Timesheet Submission & Validation Timeframes

Standard Timeframes depicts the standard 4-week cycle that determines timeframes for submitting and validating casual timesheets in CAPS.

Please be aware that some areas of the University may set internal deadlines requiring earlier submission of timesheets in order to better facilitate timely payment.

Casual staff members are advised to check whether alternative deadlines apply in their local School or Branch of employment.

  • Standard Timeframes

    Timesheet Validators receive an email prompt early on Tuesday morning to log into SSO and validate timesheets; a reminder email will be received on the following day if any timesheets have not yet been validated.

    If timesheets are not validated by 5:00pm Wednesday (4:00pm during daylight savings), the validation tasks will escalate to the Timesheet Validator's Supervisor with an email prompt for each timesheet requiring validation.

  • Submission & Validation Deadlines
    2019 Submission & Validation Deadlines
    Fortnight Worked Timesheet
    Submission Deadline
    (11:00pm)*
    Timesheet Validation Deadline
    (5:00pm)**
    Escalated Timesheet
    Validation Deadline
    (11:59pm)
    Pay Day
    (Friday)
    8 Dec - 21 Dec Sunday, 15 Dec Monday, 17 Dec Tuesday, 18 Dec
    04/01/2019
    22 Dec - 4 Jan Monday, 7 Jan Wednesday, 9 Jan Thursday, 10 Jan
    18/01/2019
    5 Jan - 18 Jan Monday, 21 Jan Wednesday, 23 Jan Thursday, 24 Jan
    01/02/2019
    19 Jan - 1 Feb Monday, 4 Feb Wednesday, 6 Feb Thursday, 7 Feb
    15/02/2019
    2 Feb - 15 Feb Monday, 18 Feb Wednesday, 20 Feb Thursday, 21 Feb
    01/03/2019
    16 Feb - 1 Mar Monday, 4 Mar Wednesday, 6 Mar Thursday , 7 Mar
    15/03/2019
    2 Mar - 15 Mar Monday, 18 Mar Wednesday, 20 Mar Thursday, 21 Mar
    29/03/2019
    16 Mar - 29 Mar Monday, 1 Apr Wednesday, 3 Apr Thursday, 4 Apr
    12/04/2019
    30 Mar - 12 Apr Sunday, 14 Apr Tuesday, 16 Apr Wednesday, 17 Apr
    26/04/2019
    13 Apr - 26 Apr Monday, 29 Apr Wednesday, 1 May Thursday, 2 May
    10/05/2019
    27 Apr - 10 May Monday, 13 May Wednesday, 15 May Thursday, 16 May
    24/05/2019
    11 May - 24 May Monday, 27 May Wednesday, 29 May Thursday, 30 May
    07/06/2019
    25 May - 7 Jun Monday, 10 Jun Wednesday, 12 Jun Thursday, 13 Jun
    21/06/2019
    8 Jun - 21 Jun Monday, 24 Jun Wednesday, 26 Jun Thursday, 27 Jun
    05/07/2019
    22 Jun - 5 Jul Monday, 8 Jul Wednesday, 10 Jul Thursday, 11 Jul
    19/07/2019
    6 Jul - 19 Jul Monday, 22 Jul Wednesday, 24 Jul Thursday, 25 Jul
    02/08/2019
    20 Jul - 2 Aug Monday, 5 Aug Wednesday, 7 Aug Thursday, 8 Aug
    16/08/2019
    3 Aug - 16 Aug Monday, 19 Aug Wednesday, 21 Aug Thursday, 22 Aug
    30/08/2019
    17 Aug - 30 Aug Monday, 2 Sep Wednesday, 4 Sep Thursday, 5 Sep
    13/09/2019
    31 Aug - 13 Sep Monday, 16 Sep Wednesday, 18 Sep Thursday, 19 Sep
    27/09/2019
    14 Sep - 27 Sep Monday, 30 Sep Wednesday, 2 Oct Thursday, 3 Oct
    11/10/2019
    28 Sep - 11 Oct Monday, 14 Oct Wednesday, 16 Oct Thursday, 17 Oct
    25/10/2019
    12 Oct - 25 Oct Monday, 28 Oct Wednesday, 30 Oct Thursday, 31 Oct
    08/11/2019
    26 Oct - 8 Nov Sunday, 10 Nov Tuesday, 12 Nov Wedneday, 13 Nov
    22/11/2019
    9 Nov - 22 Nov Saturday, 23 Nov Monday, 25 Nov Tuesday, 26 Nov
    06/12/2019
    23 Nov - 6 Dec Friday, 6 Dec Sunday, 8 Dec Monday, 9 Dec
    20/12/2019
    7 Dec - 20 Dec Thursday, 19 Dec Saturday, 21 Dec Sunday, 22 Dec
    03/01/2020
    • * Payment cannot be guaranteed for casual staff who submit timesheets after the timesheet submission deadline. Timesheets submitted late do not generate an email to the validator.
    • Timesheet Validators receive an email prompt early on Tuesday morning to log into SSO and validate timesheets; a reminder may be received on the following day if any timesheets have not yet been validated.
    • **If timesheets are not validated by the Wednesday 5:00pm (this time varies by 1 hour at the start and end of daylight savings) deadline, the validation tasks will escalate to the Timesheet Validator's supervisor with an email prompt for each timesheet requiring validation.
    • Where the public holiday falls on a timesheet submission deadline, casual staff are encouraged to submit timesheets on the previous business day to ensure the submission deadline is not missed.
     
     

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