Funding database FAQs

General support

  • How do I access Pivot-RP?

  • What sort of items are included in the Research Funding Database?

    Pivot-RP holds information on local and international funding opportunities from over 15,000 tracked funders (around 28,000 opportunities on any given day).

    Funders include government agencies, non-governmental agency funding, and business and industry funding.

    Opportunities are relevant to all career levels, from HDR students through to those who are established in their field.

    Types of funding include:

    • Research: project grants and innovation
    • Clinical trials
    • Fellowships or post-doctoral awards
    • Collaboration opportunities and networking
    • Conferences, events and seminars
    • Thesis funding
    • Equipment & materials or facility use and construction
    • Artistic pursuit
    • Industry or Business funding
    • Institutional, Program of Curriculum development
    • Prizes and awards
    • Publishing or dissemination
    • Scholarships, training and bursaries
    • Tenders
    • Travel
    • Visiting personnel

    There is also global research news, which can be oriented to any global region.

  • Can I change my account information?

    Please ensure that you retain your username and password as your standard University of Adelaide credentials.

    Pivot-RP is licenced to UoA staff, and usage requires SSO two-factor (Okta) authentication which is based on your standard email (username) and the associated password.

  • How was my generic profile set-up?

    Pivot-RP have built academic profiles for all University of Adelaide researchers. Profiles were built with information from Human Resources provided to Pivot-RP by Research Services, including your name, a-number, email address and faculty. Pivot-RP coupled the information we provided with information contained in University of Adelaide public academic profiles.

    If you are a researcher and do not have a matching profile, please create one, or contact Research Services for support.

  • Why were/weren’t my details added to Pivot-RP?

    The Pivot-RP editorial team may have missed or incorrectly created your profile/record.

    If you cannot login please get in touch with us.

  • What is the ‘Advisor alert’?

    The advisor alert finds targeted funding opportunities related to researchers Pivot-RP profile (based off your ORCID ID, Web of Science ID, publications, patents, and awarded grants). Therefore, it is important to keep your profile up to date.

  • How do I turn on and off funding alert emails?

    To enable or disable the alert for a saved search or the Advisor Alert: In the Saved Searches tab on the home page select Alert email on or Alert email off in the row.

    To enable or disable the alert for a tracked funding opportunity: In the Tracked tab on the home page select Turn alert email on or Turn alert email off in the row.

  • How do I add publications to my profile?

    Pivot-RP uses an algorithm to find publications which match your profile, but you will need to verify whether these are indeed your publications. These will periodically appear as ‘suggested publications’.

    If you have no publications in your list, or if you are missing any you can add them (individually or by batch), and this will allow the advisor alert to match funding opportunities to you more accurately, and will allow the algorithm to better match your publications to your profile in the future.

    For further information see Updating Your Pivot-RP Profile (7 min) from 4:10.

  • Where can I find further information?

    The Pivot-RP Knowledge Center has a large number of helpful videos and guides, as does the Research Services Pivot-RP webpage.


  • Do I need to sign in to view Pivot-RP?

    Yes, login via ‘Use login from my institution’ or 'Access Pivot-RP using your Institution's Credentials (Shibboleth)' options for SSO login:

    • Select your institution from the Institution pull-down menu.
    • Fill in all required fields to validate your name and email address.

    Note: If you ‘sign in using your Pivot-RP account’ then program functionality will be affected, including your ability to subscribe to curated searchers, view annotations from Research Services and to save your searches and receive automated email alerts.

  • How do I reset my username/password?

    As single sign-on (Okta SSO) is applied to Pivot-RP, you should not change your username and password. It should be your standard UoA email address (username) and password associated with your 'a number'.

  • I have moved institution: how can I change my account to my new institution?

    Your account is tied to your institution. If you’re new institution has Pivot-RP licences, then you can change your affiliation by editing your profile. Select ‘make this a past affiliation’ on your prior organisation and add your new organisation. That way your saved searches will be retained.

Creating & managing news and funding searches

  • What categories can I search by?

    Any combination of: text, discipline, award type, funder, closing date, date added, publication issue, country of funder, type of funder, nationality of applicant/applicant institution, applicant/institute location, applicant type and more.

    For more information see Search for Funding Opportunities

  • How do I search a discipline and all the categories underneath it?

    In advanced search mode, open the ‘keyword’ menu and ‘browse’ the categories tree. Select the broadest category in the tree (top tier) to find all funding matches within secondary/tertiary categories that are associated.

    Note that the UoA faculty structure is different than Pivot-RP categorisations, so review all the first tier of options to ensure that you find all the relevant super/sub-categories.

  • What if I know about a funding opportunity that is not listed on Pivot-RP (internal or external)?

    If there is a funding opportunity that is not listed in Research Professional, please let us know at Research Services and we will arrange to have it added.

  • Will my search results include changes made later by workgroup administrators?

    If you join a group then changes made to that groups search function will automatically affect your results. If you save a search based off a curated/group search then it will be static, unless you update it yourself.

  • Is it possible to search by Australian Category of Grant?

    Yes, you can select ‘Australia’ under ‘country of funder’ in the advanced search.

  • Can I create a calendar of funding opportunities?

    Yes. Within a search (you must select to show 'all' results) or your tracked opportunities list, select an opportunity or opportunities, and you can view selected opportunities or the entire list in a calendar by clicking 'calendar view' (top right button above results list). 

    You can ‘subscribe’ to this calendar to import the information into your Outlook (or other) calendar, and when updates are made (deadlines confirmed/extended etc), your calendar will be automatically updated. 

    Alternatively, you can 'download' a static calendar, but if deadlines or other information is changed your calendar will not be automatically updated.

    You can also set the calendar to import your own pre-deadline instead of the funder deadline, by selecting the time period when exporting to your calendar. To do so, select a time period under 'display options' in the calendar view pop-up window.

  • What are the symbols next to the funding opportunity?

    ‘Limited’ denotes opportunities that have a limit on how many proposals can be submitted by an institution.

    ‘ICR’ means internal coordination is required.

    ‘Internal’ means that the funding opportunity is only available to people from within the University of Adelaide (internal schemes and prizes).

  • What does ‘application anticipated’ or ‘anticipated deadline’ mean?

    These terms are used when the dates provided are not yet confirmed by the funder, or when Pivot-RP has not yet updated their database with the confirmed deadline/s.

    Anticipated deadline dates are conjectural and may be incorrect, as they are based off of prior rounds dates.

General support

  • What is Research Professional

    Research Professional is an online database of research funding opportunities and a source of international research policy and practice news.

    As a member of the University of Adelaide, you have been allocated an account to browse the content of the site, create customised searches of its content and share this information with colleagues.

  • Why were/weren't my details added to Research Professional

    The University of Adelaide sent information received from Human Resources to Research Professional for user registration.

    From 1 June 2018 until 2 October 2023, all University of Adelaide staff, titleholders, HDR students will have an RP account established with single sign-on, and will receive an introduction email with instructions.

    If you have not yet received an email from Research Professional it is possible that you have not yet been added or that your email address has been written incorrectly. If this is the case, please contact

  • How was my generic profile set-up?

    Research Services provided information including your name, a-number and Faculty to Research Professional so your profile could be set up under the relevant workgroup.

  • How do I change my generic profile?

    Login to Research Professional, then click on your name in the top right of the screen. Click “Edit Profile” to change your profile.

  • Where can I find further information?

    Go to the Research Professional help page  and look in the column at the right to find FAQ, video instructions and documents on how to use Research Professional.

  • What sort if items are included in this Research Funding database?

    A detailed description of Research Professional's funding opportunities remit can be found on the Research Professional help > FAQ webpage 

  • What do the small icons under the grant information stand for?

    • A stack of papers signifies that it is a recurring opportunity
    • A star signifies that the opportunity is newly listed
    • Two people signify that a consortium is required

Access (on and off-campus)

  • How do I access Research Professional?

    • When entering the site on-campus you will be able to browse news and funding content freely but will be prompted for your University ID and password if attempting to save work or access any personalised information. Alternatively the "Log in" page can be accessed directly by clicking 'Log in' in the top right-hand corner of any page. 

      Campus access

      If you are anywhere on-campus (any location using the University of Adelaide's network) you will be taken directly to the "Home" page.

      Off-campus access

      You will be required to enter your University ID and password before being able to access the Research Professional site. Follow the steps below:

      1. Go to the Research Services website
      2. Click on 'Login to Research Professional'
      3. Once on the Research Professional homepage, click on 'Please login to see your profile'
      4. Login 'with your university account' > The University of Adelaide > Log in
      5. You will be taken to the University of Adelaide portal, where you can enter your 'a-number' and password.
      6. You should now have access to Research Professional, and your personal profile.
  • Do I need to sign in to view Research Professional

    Logging in is not the only way to access the service. You can also view the news content via guest access.

    Guest access is only available if you are using a computer within the network of a subscribing institution. Guest access allows you to browse the available content. However if you would like to save your work, or create an email alert, you will need to log in to the service.

  • I have forgotten my password: how do I reset?

    To reset your password, click on 'Log in' at the top-right hand corner of the page. You will see the 'Forgot Password' link, enter your email address and Research Professional will generate a new password. This will be automatically sent to your inbox.

  • I have moved institution: how can I change my account to my new institution?

    Your personal account is tied to your institution. If you just want another account without any of the saved work; go through the 'Register' process when on campus at your new institution.

    If you have personalised searches you would like to keep, still go through the 'Register' process, however please contact us on and we may be able to transfer the searches for you.

Creating & managing news & funding searches

  • How do I set up an email alert?

    To set up an email alert based upon an opportunities or articles search, save your search, then click on 'Save and Alert' in the pop-up.

    Refer to the Research Professional search tips  for more information on creating email alerts. 

  • How do I stop receiving email alerts?

    To control emails that are generated from Research Professional, click on the 'Email alerts' button.

    This will show you all of your opportunities/articles searches and any other available email notifications. To stop receiving an email alert un-tick the box and your account will automatically update.

  • What categories can I search by?

    Any combination of: text, discipline, award type, funder, closing date, date added, publication issue, country of funder, type of funder, nationality of applicant institution, annotations and Australian Category.

  • How do I search a discipline & all of the categories underneath it?

    This advice is for when you wish to conduct a search of a discipline and all sub-disciplines, without individually selecting each sub-discipline.

    When you conduct a search by discipline, under “Match these disciplines”, instead of leaving “Exactly” checked, check “Advanced” and then “Narrower matches”.

    The search should then include the discipline you selected and any sub-disciplines.

  • What if I know about a funding opportunity that isn't listed on Research Professional?

    If there is a funding opportunity that is not listed in Research Professional, please let us know at and we’ll arrange to have it added.

  • Will my search results include changes made later by workgroup administrators?

    If your account was created by the Research Services Division, then you should continue to receive workgroup search results weekly, including any changes that the administrators have made to the search. If you registered on your own, then joined a workgroup, then you will need to select “Save Shortcut” to ensure you receive the search including any later administrative changes.

  • Is it possible to search by Australian Category of grant?

    Yes. When conducting a search, go to 'Advanced Search', then under the 'More options' drop down box, select 'Australian Category'.

  • Can I create a calendar of funding opportunities?

    Yes. Grant dates will appear in the calendar on the day they are due to the funding provider and will not include any opening dates or University of Adelaide deadlines.

    To create a calendar, once you have conducted a search, select the relevant funding opportunities and select “Calendar” from the drop down box next to “Save” or “Bookmark”, then click “Save” or “Bookmark”. The calendar will appear in a new window, so make sure that Pop-ups are not blocked.

    This information can be exported to your Outlook calendar by clicking on “Subscribe”. The entries will then be automatically updated over time so that you always have the up-to-date list of deadlines in your calendar.

Contact us

For Research Systems support: