Funding database FAQs

Pivot-RP FAQ's



  • How do I access Pivot-RP?

  • Do I need to sign in to view/access Pivot-RP?

    Yes, login via ‘Use login from my institution’ or 'Access Pivot-RP using your Institution's Credentials (Shibboleth)' options for SSO login:

    • Select your institution from the Institution pull-down menu.
    • Fill in all required fields to validate your name and email address.

    Note: If you ‘sign in using your Pivot-RP account’ then program functionality will be affected, including your ability to subscribe to curated searchers, view annotations from Research Services and to save your searches and receive automated email alerts.

  • Can I change my account information?

    Please ensure that you use your standard University of Adelaide credentials.

    Pivot-RP is licenced to UoA staff, and usage requires SSO two-factor (Okta) authentication which is based on your standard email (username) and the associated password.

  • How do I reset my username/password?

    As single sign-on (Okta SSO) is applied to Pivot-RP, you should not change your username and password. It should be your standard UoA email address (username) and password associated with your 'a number'.

  • I have moved institution: how can I change my account to my new institution?

    Your account is tied to your institution. If you’re new institution has Pivot-RP licences, then you can change your affiliation by editing your profile. Select ‘make this a past affiliation’ on your prior organisation and add your new organisation. That way your saved searches will be retained.

General support

  • What sort of items are included in the P-RP research funding database?

    Pivot-RP holds information on local and international funding opportunities from over 15,000 tracked funders (around 28,000 opportunities on any given day).

    Funders include government agencies, non-governmental agency funding, and business and industry funding.

    Opportunities are relevant to all career levels, from HDR students through to those who are well established in their field.

    Types of funding include:

    • Research: project grants and innovation
    • Clinical trials
    • Fellowships or post-doctoral awards
    • Collaboration opportunities and networking
    • Conferences, events and seminars
    • Thesis funding
    • Equipment & materials or facility use and construction
    • Artistic pursuit
    • Industry or Business funding
    • Institutional, Program of Curriculum development
    • Prizes and awards
    • Publishing or dissemination
    • Scholarships, training and bursaries
    • Tenders
    • Travel
    • Visiting personnel

    There is also global research news, which can be oriented to any global region.

  • How was my generic profile set-up?

    Pivot-RP have built academic profiles for University of Adelaide researchers and HDR students who were in such a role in mid-2023.

    Profiles were built with information from Human Resources provided to Pivot-RP by Research Services, including your name, a-number, email address and faculty. Pivot-RP coupled the information we provided with information contained in University of Adelaide public academic profiles.

    If you are a researcher and do not have a matching profile, please create one, or contact Research Services for support.

  • Why were/weren't my details added to Pivot-RP?

    Research Services provided human resources data to the Pivot-RP editorial team in Mid 2023, so if you started after this date as a researcher, or HDR students you would not have been included.

    If you were a HDR student or researcher before this date and your account/profile is missing, the P-RP team may have missed or incorrectly created your profile/record. 

    You can create your account/profile if the P-RP team have not done so for you, by utilising your UoA credentials (use the SSO two-factor (Okta) authentication with your standard email (username) and the associated password). See How do I sign in on the Pivot-RP webpage and further advice under Getting started with Pivot-RP.

    If you cannot login, or would like support in setting up your account/profile or training, please get in touch with us at Research Services.

  • What is the 'advisor alert'?

    The advisor alert finds targeted funding opportunities related to researchers Pivot-RP profile (based off your ORCID ID, Web of Science ID, publications, patents, and awarded grants). The more up to date your profile is then the more relevant the advisor alert opportunities will be.

    You can turn this off, and use searches instead (or in addition to the advisor alert).

  • How do I turn on and off funding alert emails (including advisor alert)?

    To enable or disable the alert for a saved search or the advisor alert: In the Saved Searches tab on the home page select alert email on or alert email off in the row.

    To enable or disable the alert for a tracked funding opportunity: In the Tracked tab on the home page select turn alert email on or turn alert email off in the row.

  • How do I add publications to my profile?

    Pivot-RP uses an algorithm to find publications which match your profile, but you will need to verify whether these are indeed your publications. These will periodically appear as ‘suggested publications’.

    If you have no publications in your list, or if you are missing any you can add them (individually or by batch), and this will allow the advisor alert to match funding opportunities to you more accurately, and will allow the algorithm to better match your publications to your profile in the future.

    For further information see Updating Your Pivot-RP Profile  (7 min) from 4:10.

  • Where can I find further information?

    The Pivot-RP Knowledge Center  has a large number of helpful videos and guides, as does the Research Services Pivot-RP webpage.

Creating & managing news and funding searches

  • What categories can I search by?

    With the advanced search function, you can search by any combination of: text, discipline, award type, funder, closing date, date added, publication issue, country of funder, type of funder, nationality of applicant/applicant institution, applicant/institute location, applicant type and more.

    For more information see Search for Funding Opportunities

  • How do I search a discipline and all the sub-fields within that discipline?

    In advanced search mode, open the ‘keyword’ menu and ‘browse’ the categories tree. Select the broadest category in the tree (top tier), and click the 'explode' box to search for all funding matches within secondary/tertiary categories that are associated.

    Note that the UoA faculty structure is different than Pivot-RP categorisations, so review all potentially relevant the first tier of options to ensure that you find all the relevant super/sub-categories.

  • What if I know about a funding opportunity that is not listed on Pivot-RP (internal or external)?

    If there is a funding opportunity that is not listed in Research Professional, please let us know at Research Services and we will arrange to have it added, or you can click the HELP button to submit an external opportunity. Research services must add internal opportunities.

  • Will my search results include changes made later by workgroup administrators?

    If you join a group then changes made to that groups search function will automatically affect your results. If you save a search based off a curated/group search then it will be static, unless you update it yourself.

  • Is it possible to search for Australian funders only?

    Yes, you can select ‘Australia’ under ‘country of funder’ in the advanced search.

  • Can I create a calendar of funding opportunity deadlines?

    Yes. Within a search (you must select to show 'all' results) or your tracked opportunities list, select an opportunity/opportunities, and you can view selected opportunities or the entire list in a calendar by clicking 'calendar view' (top right button above results list). 

    You can ‘subscribe’ to this calendar to import the information into your Outlook (or other) calendar, and when updates are made (deadlines confirmed/extended etc), your calendar will be automatically updated. 

    Alternatively, you can 'download' a static calendar, but if deadlines or other information is changed your calendar will not be automatically updated.

    You can also set the calendar to import your own pre-deadline instead of the funder deadline, by selecting the time period when exporting to your calendar. To do so, select a time period under 'display options' in the calendar view pop-up window.

    Please note that internal deadlines will not be downloaded to your calendar regardless of whether you use the subscribe or download function.

  • What are the symbols next to the funding opportunity?

    ‘Limited’ denotes opportunities that have a limit on how many proposals can be submitted by an institution.

    ‘ICR’ means internal coordination is required.

    ‘Internal’ means that the funding opportunity is only available to people from within the University of Adelaide (internal schemes and prizes).

  • What does 'application anticipated' or 'anticipated deadline', mean?

    These terms are used when the dates provided are not yet confirmed by the funder, or when Pivot-RP has not yet updated their database with the confirmed deadline/s.

    Anticipated deadline dates are conjectural and may be incorrect, as they are based off of prior rounds dates.

Contact us

For Research Systems support: