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Guidelines on Creating or Editing Your Staff Directory Profile

Staff Directory is a centralised resource to be accessed by the public and media containing contact and expertise information on all University of Adelaide staff, both academic and professional.

As a minimum this includes contact numbers, email address, locale, and job role. However, some staff may wish to include additional information about their background, and research and teaching interests.

Because Staff Directory is a public representation of the staff of the University of Adelaide, Staff Directory entries should only contain information pertinent to your role at the University and be presented in a manner that reflects professional conduct.

Adding Information

The editor used to format the content of your pages is the same as that is used for editing University websites and its operation is similar to using a basic word processor. Please view the guidelines for instructions and tips on formatting the text in your Staff Directory profile.

  • Biography/Background

    This should be an executive summary of your background, previous positions held, qualifications, teaching and professional interests, research projects, and community engagement activities.

    Use third person narrative, i.e.: 'James Smith has a career spanning...', 'Professor Smith's research interests include...', rather than 'I' statements, such as 'I have worked for the University for... years', or 'My research interests include...'

    How-to Example

    Associate Professor James Smith is the Director of the Australian Underwater Mining Institute (AUMI). Prof Smith's research interests span underwater intervention systems, dredging research and methane hydrate exploration. He has a particular interest in new energy resources, and in the intersection between marine mining and ecological sustainability, having taught a Seminar in best practice mining on the South African coast at the University of Cape Town. He has published many peer-reviewed articles on his research and is the convenor for the 36th annual conference of the Underwater Mining Institute.

    James joined Australian School of Petroleum after ten years as a Lecturer in Maritime Mining at the University of Cape Town. He has also worked for SRK Consulting in Johannesburg, and has studied at Oxford University, achieving first class honours in the Bachelor of Engineering (Marine).

    Prof Smith contributes to the peer-reviewed publications The Journal of Marine Mining, as well as a group weblog focusing on mining and ecological issues, and was awarded the Moore Medal in 1999 and 2000.

  • Qualifications

    Enter each tertiary qualification on a separate line. When typing in your qualification, spell it out (Bachelor of Science) or use initials (BSc), followed by any specialisation in brackets. If you graduated with 'Honours', include this after the qualification (and specialisation) where appropriate. Then type a comma before spelling out the institution name in full. Avoid use of full stops for abbreviations, ie: Dip.Ph.Ed. or Hons.

    How-to Examples

    • BA (European Studies), University of Adelaide
    • Bachelor of Commerce (Corporate Finance) Honours, University of Adelaide
    • PhD (specialisation in Performance), University of Adelaide
    • Master of Applied Science (Engineering)
    • Graduate Diploma
    • Graduate Certificate in Education (Higher Education), University of Adelaide
    • Certificate IV in Music (Jazz)
    • 'Teaching at University' course, University of Adelaide
  • Research Interests

    Enter each subject area on a separate line. Don't use commas, semi-colons or other textual elements to separate a string of entries.

    How-to Example 1

    • Relationship Marketing and CRM
    • Marketing Ethics
    • Science and Technology Commercialisation
    • International Marketing
    • Market Research

    How-to Example 2

    • The aetiology, longitudinal course and phenomenology of post traumatic stress disorder.
    • The underlying abnormalities of attentional processing and the deficits of working memory.
    • Acute stress response in trauma victims as a predictor as to who develops PTSD.
  • Teaching Interests

    Here you can include your teaching interests or areas, again in individual fields for separate entries. Don't use commas, semi-colons or other textual elements to separate a string of entries.

    How-to Example 1

    Prof. McFarlane has lectured and run workshops in Europe, United States of America, Asia and South Africa.

    How-to Example 2

    Clinical teaching, sixth year medical students.

    How-to Example 3

    • Co-ordinator Medicine IV Clinical Rotation in Psychological Health
    • Emotion Culture and Medicine
    • Psychiatry of Old Age (Medicine VI)
  • Professional Associations

    This includes associations such as memberships of boards or societies, e.g.: CPA membership, fellowships, work for organisations/businesses, such as on a committee. Don't use commas, semi-colons or other textual elements to separate a string of entries.

    How-to Examples

    • CPA Australia
    • Junior Fellow of ...
    • Member of ...
    • Co-founder of The ... Society
    • Committee member on the Board of ..
  • Professional Interests

    Professional interests include your work outside the University, but not necessarily for a particular organisation.

    How-to Example

    • Motivational Speaker at internal OH&S 'Lifestyle Management' Seminar
    • Curriculum Writing Group, Society of Australian & New Zealand Internal Medicine
    • Women's Professional Development Network

    Unless it is part of your role at the University, paid consultancy work for other organisations should not be included.

  • Community Engagement
    • Involvement in University Sporting Clubs
    • Volunteer work, e.g.: fundraising
    • Management/involvement in community organisations, e.g.: working bees, conservation organisations

    How-to Examples

    • Friends of the University of Adelaide Library President
    • University Theatre Guild
    • 2004 RAH Inaugural Fundraising Dinner coordinator
  • Publications

    Your publications listing can be automatically generated from the Adelaide Research and Scholarship database or you can elect to enter a publications list manually.

    Automatically Generated Publications List

    If you would like to have your publications list automatically generated from the Adelaide Research and Scholarship database, you can follow the instructions provided to embed your publications automatically.

    Manually Entered Publications List

    If you prefer to enter your publications list manually, you can do so.

    If you have more than 20 publications to include, it is recommended you include only some of the more relevant/important citations, and attach a full list in Word format (or similar) to your Directory documents.

    Please note: full text copies of your published articles may only be submitted to the page or Directory documents, if this does not constitute as copyright violation. For advice on whether or not full text of your publications can be made available please contact Adelaide Research & Scholarship (

    Section different types of publications by typing into separate fields and using the tags. The following example uses the bibliography of theoretical linguist and political activist Noam Chomsky:


    The Logical Structure of Linguistic Theory. Chicago: University of Chicago Press, 1985.


    'Systems of Syntactic Analysis'. Journal of Symbolic Logic 18.3 (September 1953): 242-56.

    Conference Papers/Proceedings

    with Miller, George. 'Pattern Conception'. In Proceedings of the University of Michigan Symposium on Pattern Recognition (October 1957). Untitled paper presented at the Session on Algebraic Linguistics of the International Symposium on Algebraic Linguistics and Automata Theory, Jerusalem, 1964. Unpublished.

    You may also like to have an alternate heading for other forms of publications, e.g.: theses, lecture papers or non-print media.


    'Transformational Analysis.' PhD Diss. University of Pennsylvania, 1955.

    (Source of citation examples: MIT Faculty of Linguistics.)

  • Expertise for Media Contact

    Expert Guide is an online resource linking business and industry with professional and academic experts for consulting, research and professional purposes. While Staff Directory is a centralised site for locating a known University of Adelaide professional or academic, Expert Guide is an Australia-wide source of expertise, and it is worth considering the inclusion of a personal profile.

    In addition your media contact details will then be listed on your staff directory page under the heading Expertise for Media Contact.

    Get started and promote your expertise on Expert Guide.

  • Photos

    No photo will appear on your directory profile until you choose to add one. Any picture you do upload must be a photo of yourself only, i.e.: it should not contain other people and should also reflect professional conduct and represent the University appropriately. Because of this, it is recommended you only use a professionally taken photograph. If you don't have an appropriate photo to use, your Department may have a preferred photography contractor. Alternatively, contact Marketing and Communications for a list of the professionals used by the Media Office.

    Copyright of the photo should only be held by yourself and the University, so if it was commissioned by a business entity you will need to gain permission from the person or studio that produced the photograph to reuse it.

    Uploaded photos are automatically resized to fit into the format of the page. If you can, resize your image file before upload using computer graphics software. 200 (h) x 150 (w) pixels (at resolution 72 dpi) is an approximate size guideline.

    Group shot
    This photo would not be appropriate because there are other people in the photo, meaning that the subject of the photo is not clearly identified. Also, at this size, the face of the subject is not very visible.
    Professor Pascale Quester DVC&VP(A)
    This head shot of Professor Pascale Quester
    Deputy Vice-Chancellor and Vice-President (Academic), is a good example of a photo that could be used in a Staff Directory profile.
  • Attaching Files

    You may wish to attach documents to your Directory profile, such as your curriculum vitae, articles, speeches, research summaries, etc. Most file types can be uploaded to Directory, but please consider:

    • file size and bandwidth - there is a 10MB storage limit, and some internet users may experience delays in downloading files attached to your Directory profile if the file size is too large.
    • the WebGuide Conditions of Use.

    Directory should not be used as an online depository for all your files - it should only contain files that are of public interest and relevant to your professional profile.

  • Deleting Content

    In order to delete content from your Staff Directory homepage, please follow the instructions below:

    1. Search for your Directory page and login. If you are not sure how to login, use the instructions on the Web Guide's Staff Directory page.
    2. Find the section that you would like to delete and click on the 'edit' link underneath the relevant title e.g. Awards & Achievements.
    3. Click on the 'delete' button provided underneath the Data and Category options.
    4. A message will appear asking 'Are you sure you want to delete this item?'. Click 'Yes'.
    5. Repeat steps 2 to 4 for other relevant sections that you'd like to delete.
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