Travel Policy and Procedures

Overview:

The purpose of this policy is to: guide and support staff and others to manage travel arrangements and expenses relating to travel and entertainment on behalf of the University; clearly define the accountabilities associated with managing travel and entertainment on behalf of the University; foster a travel environment that aspires to the highest standards of safety and security for travellers, ensuring the University's duty of care is maintained; and travel and entertainment expenditure is only made when essential for business purposes, and complies with the University's objective of obtaining value for money.

Download Policy

Version: D2023/515743

Note

This Policy should be read in conjunction with the Fraud and Corruption Control Policy: https://www.adelaide.edu.au/policies/2803/. Reviewed and re-affirmed, with minor amendments, for a further three years on 22 September 2023 - D2022/515740.

Related Procedures, Forms

Title	Version	Document
Travel Policy and Procedures	D2023/515743	D2023_515743__Travel_Policy_and_Procedures_-_minor_amendments_-_approved_by_A_COO_22_September_2023_-_refer_D2023_515740.pdf [403.1K] (application/pdf)
	d2022/95181	D2022_95181__Travel_and_Entertainment_Policy_-_amendment_to_approval_authorities_following_OSP_-_approved_by_VC&P_26_May_2022.pdf [409.2K] (application/pdf)
	D2020/78768	Travel_and_Entertainment_Policy_and_Procedures_-_minor_amendments_-_approved_by_~_refer_d2020_78763.pdf [452.1K] (application/pdf)
	D2019/267915	TE_Policy-Procedures_-_November_2019_-_clean.pdf [183.4K] (application/pdf)
	D2019/127096	Travel_and_Entertainment_Policy_and_Procedures_-_July_2019.pdf [179.0K] (application/pdf)
	D2018/240325	D2018_240325__Travel_and_Entertainment_Policy_and_Procedures_-_endorsed_by_VCE_8_18_-_approved_Chief_Operating_Officer_-_9_~_refer_d2019_35256.pdf [136.0K] (application/pdf)
	d2017/99955	TE_Policy-Procedures_-_High_Risk_Travel_June_2018_(tracked_changes).pdf [152.0K] (application/pdf)
	d2017/99955	Travel_and_Entertainment_Policy_-_updated_to_include_delegation_for_~_refer_d2017_102892.pdf [148.9K] (application/pdf)
	d2017/99955	FINAL_TE_Policy-Procedures_May_2017_edited_delegations_table_(2).htm [47.4K] (text/html)
	d2017/88041	T&E_Policy_-_updated_with_amendments_approved_by_COO_18_April_2017.htm [46.7K] (text/html)
	d2016/207195	Travel_and_Entertainment_Policy_and_Procedures_-_Updated_Final_Version_-_September_2016.htm [44.9K] (text/html)
	d2016/112452	Travel_and_Entertainment_Policy_and_Procedures_-_MAY_2016.htm [42.3K] (text/html)
	d2015/74038	Amendments_to_Travel_&_Entertainment_Policy_and_Procedures.htm [41.7K] (text/html)
	d2014/171587	Travel_and_Entertainment_Policy_and_Procedures_-_approved_by_~_hyperlinks_updated_25_September_2014.htm [41.9K] (text/html)
	d2008/10528	Travel_and_Entertainment_Policy_and_Procedures_-_approved_by_the_Vice-Chancellor_and_~_source_document.htm [18.0K] (text/html)

Hide previous versions

Administration, Approval and Review

RMO File No.	2022/3623
Policy custodian	Chief Operating Officer
Responsible policy officer	Chief Financial Officer
Endorsed by	Vice-Chancellors Executive on 7 November 2018
Approved by	Policy Custodian on 22 September 2023
Related Policies	Financial Management Policy and Procedures: https://www.adelaide.edu.au/policies/3823/ Fraud and Corruption Control Policy: https://www.adelaide.edu.au/policies/2803/
Superceded Policies	Travel and Entertainment Policy
Effective from	22 September 2023
Review Date	18 September 2026
Contact for queries about the policy	Team Leader, Expense Management ext. 33330 or email corporate.cards@adelaide.edu.au

Please refer to the Policy Directory for the latest version.

To link to this policy:

Please use the following URL instead of linking to individual documents:
https://www.adelaide.edu.au/policies/2723/