News: finance
Kofax system outage
Due to essential system maintenance, Kofax will be unavailable between 3–5 pm on Monday 31 March, impacting invoice approvals and submission of reimbursement and other payments forms. Please clear your browser cache after the upgrade and contact Finance for any ongoing issues.
New costing and pricing tool
From 13 May, a new costing and pricing tool will be rolled out across the University. Join the webinar on Monday 13 May, 1 pm to learn more. Register at Finance Projects.
Financial Systems Security Procedures
The revised Financial Systems Security Procedures were approved by the Policy Custodian on 24 November, effective immediately.
PeopleSoft finance maintenance
On Sunday 26 November the PeopleSoft finance system will undergo planned maintenance and will be unavailable between 8am and 1pm. It is recommended not to plan any significant activities that involve ITDS services during this time to minimise potential disruptions.
ExpenseMe Pro: Corporate Credit Card Acquittals
Finance is hosting webinars for acquitting transactions in ExpenseMe Pro on Thursday 9 November and Tuesday 5 December at 12pm. For more information and how to book visit Finance Projects.
[Read more about ExpenseMe Pro: Corporate Credit Card Acquittals]
Simplification of purchasing processes and thresholds
To provide a more flexible and efficient procurement process, the purchasing threshold for staff to engage Strategic Procurement has increased to $50,000. For this and other amendments, refer to the summary of changes.
[Read more about Simplification of purchasing processes and thresholds]
2023 financial year end processing deadlines
View the key processing deadlines including impacted financial systems leading up to the calendar year end. If taking additional leave, please temporarily reassign finance/travel approvals and worklist items to another staff member.
[Read more about 2023 financial year end processing deadlines]
Travel approval and corporate card acquittal
On Wednesday 30 August the University will go live with Pre-Trip Approve, an international travel request tool incorporating online travel diaries and ExpenseMe Pro, the new expense management system for corporate card acquittals. More information, FAQs and training.
[Read more about Travel approval and corporate card acquittal]
Finance website migration to Drupal
The Finance website has migrated to Drupal. Any existing links should automatically redirect to the migrated website. Should you have any queries please email finprosupport@adelaide.edu.au.
Corporate Cards and Travel Request changes
The University’s corporate card expense management system (Fraedom) is being decommissioned by the vendor on 31 October. The University will transition to a new expense management system and international travel request tool. Further information.
[Read more about Corporate Cards and Travel Request changes]
