Filming on Campus
The University of Adelaide has a rich history, much of which is reflected in the beautiful architecture, buildings and grounds located on its North Terrace, Roseworthy and Waite campuses.
These aesthetic locations are often sought as backdrops for still or video photography.
Filming or photography can be of a personal or commercial nature. Filming or photography is defined as ‘commercial’ if it is commissioned or if the images obtained will be used for financial gain, such as selling still images as prints or for calendars or postcards, or selling footage for use in documentaries, TV shows, movies or commercials.
To ensure that University activities are not disrupted and to preserve the integrity of the University brand, University permission is required for commercial and private filming or photography.
Are you from a school, faculty of research area?
Whether you’re a staff member or student, your first point of contact should be your faculty marketing team.
In assessing filming and photography requests the University takes into consideration whether:
- the proposed filming or photography has some positive benefit of an educational, state, philanthropic or tourism nature, or serves a public information purpose
- in the case of close associates with the University (e.g. University alumni), the request preserves a positive, ongoing relationship with the University
- the proposed filming or photography will disrupt University activities, in particular learning and teaching or research (access to buildings and internal spaces during semester times is restricted)
- the proposed filming or photography is offensive to age, race, gender, sexual, political or religious preferences or would otherwise bring the University into disrepute
- there may be any potential negative repercussions for approving the request.
If any area of the University determines that the request does not comply with the above principles, the request will be declined before the formal application process starts.
If the application meets the above principles and represents a positive opportunity for the University, the area is asked to submit the Request for Permission form along with a supporting recommendation to the Director, Marketing and Recruitment.
The Director, Marketing and Recruitment will make the final decision on the approval. Marketing and Recruitment will advise on the final decision within five business days of submission and will consult with relevant areas of the University to ensure all mandatory requirements are met and the photography/film shoot will have minimal impact to regular University activities.
Agreement and fees
Requests of a private nature (e.g. wedding photography) do not attract a fee.
If permission is granted, the applicant will be required to agree to the Terms and Conditions (in the case of small-scale filming or photography – i.e. one day of filming at one location only by one or two individuals with a camcorder) or sign a Filming on Campus Agreement (in the case of large-scale filming – i.e. undertaken by a company over multiple days and multiple locations).
To obtain a copy of either of these documents please contact Marketing and Recruitment on 8313 7511 or firstname.lastname@example.org.
Commercial requests are subject to the relevant fees Photography $1,000 per day or part thereof plus GST Filming $2,000 per day or part thereof plus GST University of Adelaide project coordinator (makes necessary arrangements on applicant’s behalf) $60+GST per hour cost recovery for internal liaison. $170+GST per hour market rate / penalty rate for out of hours work. Advised via cost estimate and invoiced following project completion. Additional charges (e.g. after-hours access, OHS and security) As advised by Marketing and Recruitment
Fees may be waived in some instances at the discretion of Marketing and Recruitment.
For any questions relating to this guide or associated documents, please contact Marketing and Recruitment.
Request for permission
University permission is required for any commercial filming or photography on University campuses. Requests of a personal nature only need permission if access to internal areas is required. To request permission please complete the 'request for commercial filming and photography'
form below or call 8313 0045.
Request for commercial filming and photography