Research contracts & consultancies

Working with us

A guide for University of Adelaide staff to work with our Contract Management team to create Research Contracts or Consultancy Agreements.

  • 1. Opportunity

    The first step to creating a new contract with government or industry is to contact our Contract Management team. Our services are provided to researchers to support you through the process.

    For background information on the structures within the University which support and govern contracts and consultancies please refer to the Research Grants, Contracts and Consultancies Policy 

  • 2. Scope

    We will help you draft both an Initial and Final Project Proposal including an outline of the scope of the project, deliverables and timeframes. We will also identify dependencies on third party inputs and external factors that could influence the project’s outcome.

    A Contract Manager will help identify and manage potential risks and ascertain whether there are any conflicts of interest or IP issues that might need to be dealt with.

  • 3. Cost and price

    Pricing must be discussed prior to any negotiations taking place with the client to ensure alignment with the Pricing and Income Distribution Framework. We can provide guidance:

    • on applicable market rates
    • cost and price calculations
    • staging of project payments.

    This is particularly important where sub-contractors are involved in order to ensure adequate funds are available.

    Pricing must:

    • take into account the value of the work to the client. 
    • generate an appropriate return for the University to cover direct and indirect costs.
    • allow for the distribution of a portion of that income to the University to contribute to related infrastructure, services and support costs.
  • 4. Contract negotiation & approval

    We will negotiate the Agreement (Strategic Partnership Agreement, Collaborative Research Agreement, Project Research Agreement, MTA, Tender etc.) on your behalf and assist in gaining the approval of all parties including:

    • your Head of School
    • Research Legal Services
    • the Client or other external parties
    • Ethics
    • Executive Dean (as required).

    This process is well defined and rapid, particularly if the University's standard templates are used. Where it is necessary to use non-standard or third-party agreements, several revisions and iterations are usually required until a final agreement is reached between all parties. Our team will keep you updated on progress in these instances.

  • 5. Contract management

    Once the project has commenced it's critical that milestones are delivered on time and to the quality expected by the client. Following Milestone Delivery, Revenue Accounting will be responsible for raising invoices and processing payments as agreed in the Contract Schedule.

    It is the Chief Investigators responsibility to notify us as soon as a Milestone Deliverable has been met to initiate that process. Any potential delay in Milestone Delivery needs to be communicated to us at least one month in advance of the Milestone Due Date. This may require a variation to the Contract and should be avoided.

Supporting information

The wider University offers a range of services which may assist researchers who are planning to enter a research or consultancy agreement.

Research Technology Support

ORBIT The Operational Research Business Information Tool gives detailed views of research activities at the University.
Research Professional Research Professional is an online service providing access to research funding opportunities from Australian and global sponsors, authoritative research news and policy development, and expert guidance for winning research funding.
Research Data Planner Research Data Planner is a web-based service which connects with Research Master to create research data management plans.
ResearchMaster ResearchMaster supports the management and administration of pre- and post-award competitive research grants processes, animal ethics applications and amendment approval, plus faculty- and school-based reporting.

Research Services

Research Grants Applications For assistance writing and managing grant and agreement applications, and managing your post-award responsibilities.
Research Grants Opportunities Our researchers can access a diverse range of funding opportunities spanning the full range of academic disciplines from traditional sources and external partners.
Research Legal Services Research Legal Services (RLS) provides specialist legal services to support University research and its translation to industry and the community.