Support for applicants
What do I need to do?
You're now on track to take part in a Study Overseas experience. There are a number of things you need to do to ensure a successful experience.
Every student on a mobility program needs to have:
- A valid and current SMART application/registration
- A written host acceptance document, showing start and end dates for their program (where applicable)
- Credit approval, verified by their Faculty in SMART
- A valid passport and any visas required
- Travel arrangements and accommodation organised (some programs, such as some study tours, may organise this for you)
- Finalised their financial arrangements including Centrelink and any funding applications (such as OS-HELP)
- Checked that the University's travel insurance policy covers their needs, and the requirements of their host institution where applicable
- Registered with Smartraveller and downloaded the AIG Travel Guard app
Remember that your SMART application contains lots of useful information about your overseas program!
Registering in SMART
If you're going on an exchange or study tour, you will already have an active application in SMART related to your program. Just be sure to check your emails and log in to SMART to monitor your progress. Study Overseas staff and/or your course coordinator will be guiding you through your next steps.
If you have organised your own self-reporting program, such as a study abroad program, internship or placement, you need to register your program in SMART in order to access our support documents and Faculty Approval portal.
Even if you aren't expecting to receive credit (or any formal recognition) towards your degree, you can register a Non-Credit program (along with written approval from your Head of School) to ensure you are covered by our Travel Insurance.
If you are a semester exchange student, you will have been emailed a link to our Exchange Essentials resource, which is only available to students in their pre-departure period. Check your University email to access this link.
Credit Approval and Transfer
In order to receive credit approval for your overseas study program, you need to submit a request via your SMART application. When you complete all of the 'STUDENT' fields in the Faculty Approval questionnaire, your Faculty receives an alert to complete your request. Credit approval can take 3-4 weeks to be completed.
For some program types (such as study tours), your credit approval is confirmed before you are accepted into the program. If you're not sure, check your SMART application.
Many programs require students obtain full-time credit for their participation. In most cases, full-time credit is interpreted as:
Program duration Full-time credit Study tour 3-6 units International Summer or Winter School 3-6 units Semester exchange 9-12 units per semester (host university may have a minimum enrolment) Internship, placement, work-integrated learning Where units do not apply, "full time" can be determined by the contact hours required of the program
Students with a disability may be able to participate in programs on a part-time basis. See 'Students with a disability' in Study Overseas basics for more info.
Exchange and International Summer/Winter Schools students
At the conclusion of your program, your academic transcript will be sent directly to the University of Adelaide by the host University. If you receive a transcript directly from your host university, please send it to Study Overseas for verification, and not to your Faculty who will not accept transcripts provided by exchange students. Pre-approved credit will be awarded based on successfully receiving a passing grade for courses at the host university. A grade of NFE (No Formal Examination) will be shown on your University of Adelaide academic transcript. Please note: Time-frames for receipt of results and transcripts from different universities vary.
If you have arranged your own study abroad program, placement or internship, you are required to register your program through SMART and seek Faculty pre-approval prior to departure. Upon your return, you will be responsible for providing a copy of your transcript, or proof of completion directly to your Faculty so that pre-approved credit can be can be transferred and reflected on your transcript. Please note that your Faculty may arrange for you to complete extra assessment before credit is awarded for your overseas experience. If your overseas experience is contributing to placement hours, you will be required to submit proof of completion as per your Faculty’s requirements.
Visas, travel and accommodation
You are entirely responsible for finding out about visa requirements for the country that you intend to travel to. You are also responsible for all aspects of your visa application(s). For legal reasons, Study Overseas is unable to provide any advice about visa requirements or applications. For more information about visas and requirements for travel, see the embassy or consulate of the country you plan to study in.
Students who are not Australian citizens will need to be aware of visa implications regarding leaving and returning to Australia and any impact studying overseas may have on their post study visa requirements.
While Study Overseas cannot provide you with visa advice, you have the support of the embassy/consulate of your host country and also information provided by your host. For support a little closer to home, your preferred travel agent or the staff at FCM Travel Solutions (08 8211 6785) are available to speak with you and point you in the right direction for applications.
You should not book flights or travel overseas until you have received your official acceptance into your overseas study program or host university, and your credit approval has been finalised by your Faculty in SMART. While timeframes can be tight and it is tempting to book flights as early as possible, unless you receive these confirmations, your acceptance and credit is not guaranteed, and you may find yourself out-of-pocket for any arrangements you have made.
Check your acceptance documents for information about your accommodation. For some programs, such as study tours or other short programs, your accommodation may be included. For longer programs such as semester exchange you may need to find your own on-campus or private accommodation. Where we have information about the accommodation offerings for a particular university, that information will be published on that university's partner page.
Enrolment and fees
Enrolling and incurring fees at the University of Adelaide
Some program types, including semester exchange and study tours, require students to enrol in a course at the University of Adelaide in order to incur University of Adelaide fees (and pay them as normal; for example, by deferring them to a HELP loan).
For a study tour, this may be a specific academic course, or a placeholder course that can cover multiple programs. The correct course code should be listed on your study tour's brochure page in SMART, or in your Credit Approval questionnaire.
If you are participating in an exchange program, you will need to enrol in placeholder exchange courses (found under EXCHANGE in the University of Adelaide Course Planner) to the value of your approved study in the semester(s) in which you will be overseas. You should not enrol in any on-campus Adelaide courses. Your enrolment will also need to correspond with the School / Faculty from which you are receiving credit. Your faculty advisor will be able to confirm appropriate enrolment requirements.
Enrolling and incurring fees at another university, or with a program provider
If you are participating in a study abroad program, or an independent program through another provider, you may need to pay fees directly to your university or provider. This may mean that you are not required to enrol at the University of Adelaide, but you should verify this with your Faculty or School.
While exchange students do not pay fees to their host university, you will still need to enrol in your classes. Your host university will provide you with information and support for this enrolment.
There are three main things to consider when managing your finances for an overseas study experience:
How much money will I need to budget to fund my experience?
The cost of an overseas experience varies significantly depending on location, duration, and your personal lifestyle. If you are participating in a study tour or another pre-organised short program, some or all of your major expenses may be covered in the program fee. If you are participating in a longer or more independent program, you will need to do some research into the costs you should anticipate. Where available, our exchange partner pages will contain information about these costs.
We have developed a handy budgeting tool to help you manage your costs. While this has been designed for exchange programs, you can easily adapt it to your own program type.
Please note that some programs will require payment in advance, and some exchange partners require proof of funds before you can be accepted into their program. We therefore recommend you investigate your financial requirements as early as possible.
How can I achieve my budget?
To explore funding sources offered through Study Overseas, visit our funding page.
How can I access my money while I'm overseas?
Before you depart, consider how you will access your money once you're on your program. Depending on your banking arrangements, international transaction fees can be expensive. Discuss your options with your bank. If you're travelling on a long-term program, it might be preferable to open a local bank account (which can require extra paperwork from you). On a short program, a prepaid travel money card can save you fees and protect you from currency fluctuations.
Insurance and safety
University of Adelaide travel insurance
The University of Adelaide covers, free of charge, all students and staff travelling overseas on 'University business'. This includes students participating in any credit-bearing or otherwise faculty endorsed study abroad or exchange programs, including short-term and internships.
The Legal and Risk Branch travel insurance page contains all the information you need to know about the University's travel insurance policy. If you have any further questions about travel insurance, you should contact the Legal and Risk Branch.
In some cases, students will be required to purchase specific health insurance as directed by their host institution. Before purchasing any additional insurance, students are encouraged to present their host institution with information about the University of Adelaide policy to see if this will meet their requirements. If the host institution does not accept the University of Adelaide policy as equivalent, students will be required to purchase additional cover.
In any case where a student is considering purchasing additional cover, they are encouraged to contact the University's Legal and Risk Branch for advice regarding any impact their purchase may have on the existing policy, or for assistance with proof of cover requests for partner institutions.
Apart from making sure you have appropriate travel insurance cover, there are several other things you are responsible for doing in order to maximise your safety while overseas.
Keep local emergency phone numbers with you at all times
Register your travel details with AIG Travel
Subscribing and Registering to Smartraveller
Seeking help and advice
As you prepare to depart on your overseas experience, or even while you're away, you may find you need some extra help or advice to keep things running smoothly. There is much support at your disposal - use this list to find the best service for you.
Responsible area Can help you with.. Contact Your faculty Enrolment, degree check, courses and credit, any matter relating to your degree faculty advisors Study Overseas Issues with accessing SMART, OS-HELP, extending an exchange program, support in resolving issues with host or provider Study Overseas SMART/Email Viewing your Faculty credit approval, important advice and links, exchange application instructions, host acceptance documents Log in to SMART Host or provider Visa advice, financial requirements, accommodation, other destination information Check your documents Legal and Risk Advice regarding travel insurance, including when to purchase additional insurance Legal and Risk AIG Australia Making a travel insurance claim (contact immediately in a claimable event) Claims process AIG Travel Guard Local advice on the ground, destination advisories and security alerts (if registered - you must register using the University's travel insurance policy number) ios App Store Android Play Store Counselling Service Concerns about settling in and adapting overseas, before, during, or after your experience Counselling Service
Talking to other studentsYou may wish to reach out to other students for advice about your overseas study experience. You can speak to other University of Adelaide students via:
- Receiving their contact details via email/SMART (if you are part of a travelling cohort, such as an exchange or study tour where student details are shared by us)
- Joining the Study Overseas Chat Facebook group
- Reading our student news stories
- Joining the Exchange Student Network
- Joining the Global IQ Connect program - this can help you develop your intercultural awareness before you depart!
If you are an international student, you should be aware that the visa requirements of your host country may be different to those of other students travelling on the same program as you, so you should ensure that you fully understand the requirements for your own travel.
You should also ensure that your Australian visa will be in good standing while you are overseas and when you return.
If you are participating in an overseas program that requires your continued enrolment at the University of Adelaide, you will still be liable for your tuition fees in Adelaide, and you must pay them by the Adelaide due date.
For all support services available to international students, please contact International Student Support.
Students with a disability
Hopefully, you have already followed the suggestions provided for students with a disability in Study Overseas Basics, to ensure that you have selected an overseas program that's right for you. As you move through your preparations to study overseas, keep in touch with Student Life Disability Support and advise them of any changes in your plans. In addition, if you have not already, speak with your host institution or provider to make sure that they have the correct support systems in place for you.
If you have any further questions about managing your disability while overseas, please contact Student Life Disability Support.
Study Overseas guidelines
The Study Overseas Program Guidelines provides information about the administration of University of Adelaide students undertaking overseas study programs, including exchange, study tour and study abroad, for credit or recognition towards their University of Adelaide award course, with the exception of dual degree programs. These Guidelines include technical requirements for each program type, as well as the responsibilities of both The University of Adelaide and individual students.
University of Adelaide students wishing to undertake study at another Australian institution for credit towards a University of Adelaide award course are not addresses in this Guideline and should refer to the Cross Institutional Students web page.
While you're overseas
If you want to keep in touch with Study Overseas and share your experiences from abroad, feel free to:
- Email us your written pieces, photos and videos
- Tag us with #uaoverseas or @uaoverseas on Instagram
- Join the conversation in our Study Overseas Chat Facebook group
When you return
There are so many ways to keep the experience alive when you return! Please consider:
- Joining our Ambassador program and participating in our many student events
- Participating in the Global IQ Connect intercultural intelligence program
- Joining the Exchange Student Network
- Entering our competitions
For more information, visit our get involved page.