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Support Materials for Researchers

Quick Start Guide

New to Aurora? Our Quick Start Guide will help you on your way to becoming an Aurora Expert.

The following content is covered: 

  • Home page and navigation.
  • Updating profile information.
  • Viewing, claiming and rejecting publications.
  • Search settings.
  • Depositing publications.
  • Adding/ Importing Pubs.
  • Citations and h-Index.
  • Delegating.

Quick Start Guide

Aurora Quick Start Guide


Watch, rewind, fast-forward, re-watch one or all of these short (3-7 minutes) support videos designed to help Researchers with the most common knowledge area of Aurora.

Link to YouTube Video  Login and navigation

Link to YouTube Video  Manually add publications

Link to YouTube Video  View, claim and reject publications

Link to YouTube Video  Search settings

Quick Reference Guides

For other 'how to' guides, tips and trouble-shooting instructions, please refer to the below self-help and support materials.

  • Home Page & Navigation

    Once logged-in, you will land on your account Home page.

    From here, you will see My Actions and My Summary information and can navigate to other areas in Aurora.

    My Actions, gives each individuals some instructions/ prompts about items they need to action in Aurora.

    My Summary, shows summary data for publications, citations, and professional activities.

    The Profile area of Aurora allows Researchers to capture additional information such as appointments, education and website addresses.

    For further details, refer to the Quick Reference Guide

    Home Page Navigation

    Home Page

    Need assistance navigating Aurora? Contact an expert via Aurora Support.

  • Viewing Publications

    My Publications shows a summary of your publications in Aurora.

    Publications are grouped into three areas:

    Mine: found online and claimed or manually added
    Pending: found online and not yet claimed
    Not mine: found online and rejected

    Select My Publications for a summary view of your claimed publications.

    To review all information on a publication, select the title for a detailed view.

    For further details, refer to the Quick Reference Guide

    Summary View

    Summary View

    Detailed View

    Detailed View

    Publication data missing or you need help fixing something? Contact Aurora Support for assistance.

  • Claiming or Rejecting Publications

    Aurora will search (harvest) online databases each fortnight for your publication data.

    Any new publications will be placed in the Pending queue and will require you to claim/ reject that publication.

    Publications are grouped into three tabs:

    Mine: found online and claimed or manually added
    Pending: found online and not yet claimed
    Not mine:found online and rejected

    To Claim a publication, and move it to the Mine tab, click on the green tick.

    To Reject a publication, and move it to the Not mine tab, click on the red cross.

    For further details, refer to the Quick Reference Guide

    Claiming or Rejecting Publications

    Claim Publications

    Having trouble claiming or rejecting publications? Contact Aurora Support.

  • Updating Search Settings

    Aurora will automatically search for your publications every fortnight or you can you trigger a search by selecting Run my searches.

    Default search settings include your surname and initials, and address variant of Adelaide and a start date of 2008.

    Each individual should update their search settings to ensure Aurora can find your publication data.

    For example, including different Name variants to include all name combinations you use, adding all addresses (byline) used throughout your career and updating the Start date to the year you first started publishing.

    If you have author identifiers such as a Scopus Author ID, WoS Researcher ID or an ORCiD, these can be added under Source-specific search terms.

    If you find you are declining a lot of publications, or the search is missing publication data, you can improve the accuracy of the search by tailoring your search setting.

    For further details, refer to the Quick Reference Guide

    Updating Search Settings

    Updating Search Settings

    "My search settings are not working, I think I need help". Contact Aurora Support for advice on the best search settings to use.

  • Missing Citations and H-Indexes in Aurora

    Aurora will search for citation data on publications from online sources such as Scopus, Web of Science and PubMed using your Search Settings.

    Researchers are encouraged to update their Search Settings to ensure that all publications and the corresponding citations data can be found by Aurora. Once Aurora searches and finds this data your citations and h-index should be accurately reflected.

    Missing Citations and Incorrect h-Index

    Notice your Scopus, WoS h-index or citations are different than expected? This is likely to be caused by data which may be missing in Aurora. Researchers should update their Search Settings to ensure Aurora can find all citation data.

    For further details, refer to the Quick Reference Guide

    h-Indexes and Citations


    Need help with missing citations or an incorrect h-index? Contact Aurora Support.

  • Delegating

    Busy Researchers can delegate rights to maintain their Aurora account to another staff member via the Account Settings in Aurora.

    Once Delegation access has been provided by the Researcher, those staff members can claim and reject publications and update Aurora profile information on behalf of that Researcher. Delegations can be provided to more than one staff member.

    For further details, refer to the Quick Reference Guide



    Need delegation access for Researchers in a School/ Faculty? Please contact Aurora Support to arrange this access.

  • Add/Edit Publications Manually

    Aurora might not find your publications via the online search and may require Researchers to add them manually.

    Publications can be added to Aurora using the +add function under My Summary from the Home page or the + Add function from the My Publications area of Aurora.

    Aurora provides assisted self entry tools utilising Title, DOI, ISBN to Search Aurora and other sources such as Google Books to minimise data entry. However if Aurora can not locate publications, Researchers can still add them manually.

    When adding publications look for the red * indicating mandatory fields and hover over the blue ? for guided help text.

    Editing existing Publication Data

    Researchers can edit publications data by opening and viewing a publication record using the Detailed View option. Then selecting Edit Record. Once opened, Researchers can add additional data to that publication record.

    If you need to add a large number of missing publications to Aurora, please refer to the Importing Publications guide below.

    For further details, refer to the Quick Reference Guide

    Add Publications Manually

    Adding publications


    Edit Publication Data

    Edit publications

    Need help adding or editing pubs? Contact Aurora Support for advice.

  • Attaching Publications (Full Text)

    Researchers can upload copies of their publications using the Deposit function in Aurora.

    By uploading your publication you make your research output visible on the University's digital repository (AR&S), which increases the visibility of your research and its impact.

    Researchers may only upload a file that can be made publically available. Refer to Deposit advice in Aurora as contracts or agreements with the publisher will determine which version of a publication may be made publically available.

    Many publishers allow the author's own version of the publication (either the Submitted or Accepted version) to be publically available but not the published version.

    For further details, refer to the Quick Reference Guide

    Attaching Publications (Full text)

    Attaching publications

    The Journal Manuscript Versioning flyer may help in determining which version of a paper is appropriate to deposit. If you require assistance in this area contact Digital Services for advice.

  • Viewing & Understanding Altmetrics Data

    Altmetrics are available for publications in Aurora by hovering over the Altmetrics icons (a.k.a Doughnuts). Select the Doughnut to view the details of online attention a publication has received.

    Altmetric collects the relevant discussions around each article from Twitter, Facebook, science blogs, mainstream news outlets, YouTube, policy documents and many more sources - then makes it all available to you in one place.

    Altmetric allows you to see how the publication is ranked compared with other publications with a view of the publications geographical breakdown of its social network activity.

    For further details, refer to the Quick Reference Guide

    Altmetrics Doughnuts

    Detailed View

    Altmetrics Detailed View

    Got a questions about Almetrics? contact Aurora Support.

  • Importing Publications into Aurora

    Researchers can import publication data into Aurora in formats used by reference management programs such as Google Scholar or EndNote.

    To do this, first export the data from the relevant application. This should be in the RIS or BibTeX format.

    Select Menu>Import in Aurora, then choose File and select the File type.

    Aurora will compare the new records with your current publications (including any declined publications) and will generate a list showing the new records and any matches.

    For further details, refer to the Quick Reference Guide

    Importing Publications

    Importing Publications

    Need advice of importing publications? Contact Aurora Support for some helpful tips.

  • Exporting Publications from Aurora

    Publication data in Aurora can be exported in text or spreadsheet formats or for common reference management programs so the data can be used in research papers, CVs, grants and other documents.

    Publication data can be exported using the Export function from the My Publications area of Aurora.

    Data can be exported in text or spreadsheet formats or for common reference management programs so the data can be used in research papers, CVs, grants and other documents.

    The exported data is provided in Bibtex, RIS (Reference Manager), PDF, Word and Excel formats.

    The publication data is exported using the The American Psychological Association (APA6) Referencing System.

    For further details, refer to the Quick Reference Guide


    Exporting publications

    Export Options

    Export options

    Need help exporting your data? Contact Aurora Support.

  • Using the Workspace (customise/export a list of publications)

    Aurora allows Researchers to place publications into their Workspace.

    From here, Researchers can use the Export a customised list in a variety of formats to support so the data can be used to support other activities such as grants, CV's and promotation applications.

    Researcher can also Join, duplicate publications in the Workspace.

    For further details, refer to the Quick Reference Guide



    Need help understanding the Workspace functions? Contact Aurora Support.

  • Aurora System Search

    Users can explore all data captured in Aurora via the System Search function of Aurora.

    System Search allows individuals to browse and search all publications, professional activities, citation information and other data in Aurora across the whole University.

    Users can save their system searches and refer back to them regularly to see when new items appear using the Saved Searches function.

    The Recent Publication function allows users to view details of publications that have been added to Aurora recently.

    Using the Advanced mode, users are able to complete a more targeted System Search by narrowing the results to an individual Researcher, a School, a Faculty or even Researchers within a Reporting Group such as all Academic Staff, Titleholders or HDR Students.

    For further details, refer to the Quick Reference Guide

    System Search

    System search

    Search by Individual Researcher or Group (School/ Faculty)

    Search by individual or school

    Do you have a questions about the System Search functions? Contact Aurora Support.