New COVID event requirements
The University of Adelaide is following SA Health social distancing and personal hygiene guidelines, permitting one person per 2 m2 with a 1.5 m physical distance between guests. All events taking place on all University of Adelaide campuses must comply with these guidelines. For information on room sizes please email email@example.com.
Organisers of events with less than 1,000 people must complete a COVID Safe Plan on the SA Government COVID-19 website. Once completed, the Plan must be emailed to firstname.lastname@example.org for booking confirmation.
Organisers of events with greater than 1,000 people must also complete a COVID Safe Plan. Once completed, the organiser will be contacted by SA Health to complete a COVID Management Plan that will be considered by SA Health. If approved the Plan must be emailed to email@example.com for booking confirmation.
It is the event organiser's responsibility to ensure their event adheres to the SA Health COVID-Safe Plan.
Contact tracing is required for some types of events. Visit the COVID-19 website to determine if the event you are planning will require the collection of information for potential contact tracing.
There are five spaces available to be booked by University faculties and schools, University departments, the Adelaide University Union and AUU affiliated Clubs and Associations, the University Sports Association and AU Sports Clubs. Bookings are only available for events or activities that directly relate to students.
Space is not available to external parties unless there is a clear and immediate benefit to students on campus. Providing advertising to students is not considered to be of immediate benefit to students. Non-student related bookings will only be considered during the mid-year and end-of-year holidays.
Information on the five spaces, capacity and guidelines for use can be found in the general terms and conditions. The Mezzanine is the only space in which alcohol can be consumed and if you are planning to have alcohol at an event you are strongly advised to follow the terms and conditions regarding security and licensing.
When using Hub Central please be aware that it’s primarily purpose is as a student study space. Excessively noisy events that disrupt students from studying are not likely to be approved. The provision of food and beverage is generally not permitted, however club fundraising bake sales are encouraged. Please note there are no storage facilities and no cooking facilities within Hub Central, so please consider this in planning your booking. Similarly, displaying posters and leaflets is not allowed in Hub Central (consider the use of free digital signage to promote your event) and electioneering of any type is not permitted - although is acceptable on campus in areas such as the Barr Smith Lawns.
We are keen to promote events that display achievement of students or celebrate the cultural diversity of the University community. Musical/dance/ceremony type events will be considered during lunch periods. These events need to be short (more flash-mob than concert) but can be backed by music. If you are keen on organising this sort of event we encourage you to contact us before you make a booking.
Space booking requests typically take 7 business days to process and are processed in the order that we receive them. Please ensure that all requests are submitted in advance, to avoid any inconvenience.