Documentation :: Approval
There are two levels of editing access granted to designated staff members in Program Finder.
Editors
Editors may edit a program's section text, but these changes are subject to approval by one of the program's administrators before they are visible to the public.
Every change to a program's section requires the user to provide a brief description of why the change was made, which is stored in the program's History log. This History log is emailed to the appropriate administrators when the change is saved, so there is no need to contact your administrator separately to alert them of a pending change.
If the change is a modification to an existing section, then the change is hidden from the public until it is approved. The public will continue to see the unmodified section text.
However, if the change involved adding a new section where there wasn't one before, then the public will not see that section until it is approved.
If a change was made in error, it can be deleted by clicking the [delete revision] link at the bottom of the pending section. Editors that use this may wish to alert their program Administrators that approval is no longer necessary.
For technical reasons, changes to less critical data, like the careers, subject areas, and program hierarchy are not subject to approval, and are visible immediately.
Administrators
Administrators may edit section text without additional approval for their changes. They too must fill in the History log for each change, which appears on the "edit section" form, below the section text itself. The History log maintains a list of the modifications to a program.
Administrators must be logged in to view pending changes, because these are not visible to the public until they are approved. When logged in and viewing a program, any sections that require approval are prefixed with highlighted text, and are easy to spot.
To approve a change, click on the [approve revision] link at the bottom of the section, and follow the prompts. Administrators may also make their own edits to the revision, which, when saved, will be automatically approved and visible to the public. Alternately, administrators may reject the change by clicking [delete revision] and following the prompts.
Administrators receive an automatic email notification when a change is made to one of the programs in their charge. The email contains a link to the program containing the change, but pending changes may also be viewed by:
- Visiting the Approval link (available from the [admin] page, link next to your logged-in name), or
- Browsing Program Finder (while logged in) and viewing a program with one or more pending changes.
Administrators may also add or remove people from their faculty lists. See Docs -- Maintainers for details.
