Flexi-Time Procedure

Related Policy: Workforce Management Policy

1. Definition

2. Process

3. Further Information

Purpose

Details the process for implementing and managing a flexi-time time arrangement in a local work area.

Scope

This procedure applies to professional staff (excluding casual staff). Flexi-time is not considered a voluntary flexible work arrangement as defined in the Enterprise Agreement. Therefore, eligible staff can have a voluntary flexible work arrangement in place and use flexi-time concurrently.

1. Definition

Flexi-time is a formal arrangement for recording hours worked within the ordinary span of hours to allow eligible staff to:

a) vary their start, finish and meal break times outside their local work area's core hours to enable them, for example, to drop children of to school in the morning

b) accrue a total of 10 credit hours during the span of ordinary hours in order to take time off (usually for the purpose of managing personal commitments) at a time that is mutually convenient for the staff member and their local work area.

Flexi-time accruals:

* in excess of 10 hours will be forfeited

* are not transferrable between Schools/Branches. Staff must arrange with their supervisor to take any flexi-time accrued prior to moving to another School/Branch otherwise the hours will be forfeited

* do not attract any payment. Staff must arrange with their supervisor to take any flexi-time accrued prior to leaving the University otherwise the hours will be forfeited.

Note: overtime payments and time off in lieu of overtime (TOIL) are distinct from flexi-time. Overtime is only incurred when a staff member is formally directed by their supervisor to perform work in excess of 36.75 hours per week or outside the spread of ordinary hours. The Overtime and TOIL Procedure (under development) provides further information on these arrangements.

Enterprise Agreement Information (as amended or replaced)

* Clause 2.3.5 - Hours of Duty Professional Staff

2. Process

Responsibility: Head of School/Branch Head

1.1. Determine if the School or Branch can accommodate flexi-time arrangements.

1.2. If a flexi-time arrangement can be accommodated, establish a clear framework that meets the local work area's operational requirements, for example:

* core hours that staff must be on duty, e.g. 10.00am - 12.00pm and 2.00pm - 4.00pm

* flexi-time work patterns available

* a timesheet that staff must use to record their start, finish and meal break times.

1.3. Communicate the flexi-time framework to supervisors and staff.

1.4. Ensure that supervisors and staff are aware of and comply with this procedure and the local work area's flexi-time framework.

Responsibility: Staff Member

1.5. Ensure that you comply with this procedure and your local work area's flexi-time framework.

1.6. Record your start, finish and meal break times daily using your local work area's designated timesheet. Accruals must not exceed 10 hours in total.

1.7. Provide your timesheet to your supervisor on a fortnightly basis for approval.

1.8. In consultation with your supervisor, arrange to take any credit flexi hours at a mutually convenient time.

Responsibility: Supervisor

1.9. Ensure that you comply with this procedure, your local work area's flexi-time framework and actively manage staff members' workloads.

1.10. Approve all flexi-time work patterns.

1.11. Ensure that each staff member's flexi-time accruals do not exceed 10 hours in total.

1.12. Approve timesheets and retain in a confidential location.

1.13. Approve all flexi-time absences.

3. Further Information

If you require assistance in understanding any aspect of this document, please contact the Human Resources Service Centre, extension: 31111 or email: hrservicecentre@adelaide.edu.au

Please use the following URL instead of linking to individual documents:
https://www.adelaide.edu.au/policies/3243