Financial Management Policy and Procedures


The University has been entrusted with public and private funds to fulfil its mission of learning and teaching, research and community engagement. In carrying out activities to support its mission, the University must comply with specific financial administration, accounting, control, management, audit and reporting requirements, as specified in legislation and by various government and auditing agencies including the South Australian Auditor-General.

Title Version Date uploaded
Financial Management Policy d2017/238137 15 Nov 2017
General Ledger Journal Procedures d2019/140314 4 Jul 2019
Revenue and Debt Management Procedure d2018/240361 9 Nov 2018
NHMRC Research Grant Acquittal and Carry Forward Procedures D2020/9606 10 Jan 2020
ARC Research Grant Acquittal and Carry Forward Procedures d2016/112468 20 May 2016
Financial Management of Assets Procedure d2019/222771 21 Oct 2019
Petty Cash Procedures d2016/112486 20 May 2016
Purchasing Procedures D2019/68965 27 Mar 2019
Corporate Credit Card Procedures D2019/41709 21 Mar 2019
Managing Customer/Student Credit/Debit Card Data d2016/112478 20 May 2016
Reimbursement Procedures D2019/206711 30 Sep 2019
Motor Vehicle Procedures D2018/240352 4 Feb 2019
Financial Systems Security Procedure D2019/228433 28 Oct 2019

RMO File No. 2014/8258
Policy custodian Chief Operating Officer
Responsible policy officer Chief Financial Officer
Endorsed by Vice-Chancellors Executive on 8 November 2017
Approved by Vice-Chancellor and President on 14 November 2017
Related Policies See the Financial Services Handbook for additional procedures.
Related legislation Australian Accounting Standards Board (AASB) Accounting Standards

Australian Auditing Standards (AUS) and Auditing Guidance Statements (AGS)

Superceded Policies Capital Expenditure Policy
Amortisation of Software and Development/Implementation Costs

All Revenue and Accounts Receivable Policies: Amending Customers Policy; Collecting Debts Policy; Creating Customers Policy; Credit Notes (Adjustment Notes) Policy; Customer Credit Policy; Invoicing (Billing) Policy; Managing and Reporting Debts Policy; Receipting and Banking Policy; Refunds Policy; Revenue and Accounts Receivable Overview; Writing Off Debts Policy

Strategic Procurement Procedures: merged with Procurement Procedures

Effective from 14 November 2017
Review Date 14 November 2020
Contact for queries about the policy Financial Services on ext. 34265

Printed copies of these documents may not be up to date. Please refer to the University Policy and Procedures website for the latest version.