Graduations Business Rules

There are a number of important rules to be aware of when it comes to conferral and receiving your testamur. Please ensure that you are familiar with the below information.

Conferral of award

  • All students are responsible for ensuring that they have an application for conferral in Access Adelaide upon the completion of their program.
  • Once the University deems that a student has completed the requirements of their program, a completion and conferral in the program must be processed in the next available conferral round.
  • Students are not permitted to delay or withdraw a conferral application if all requirements for conferral have been met.
  • All students with an application for conferral are required to check their status letter in Access Adelaide prior to the anomalies deadline to confirm their eligibility for conferral. Additionally:
    • In the case of an Eligible to Graduate status letter, it is the student’s responsibility to ensure that all of their name and program details are correct/updated by the anomalies deadline.
    • In the case of an Ineligible to Graduate status letter, it is the student’s responsibility to resolve any outstanding requirements and continue to check Access Adelaide to ensure that an Eligible to Graduate status letter is issued prior to the anomalies deadline. Failure to check or resolve an Ineligible to Graduate status letter prior to the anomalies deadline will not be considered reasonable grounds for a late conferral.
  • Access to student systems (including Access Adelaide and student email) expires 12 months after the completion date of a program.
  • Students are required to link a personal email address to their My eQuals account within 12 months of their completion date, otherwise access to verify their student credentials will have expired.

Receiving your testamur

  • All students are responsible for selecting a presentation event in their conferral application in order to receive a testamur.
  • Testamurs strictly cannot be issued prior to the nominated presentation event.

For graduates attending a ceremony

  • Graduates are only eligible to attend a graduation ceremony that is held within 12 months of their conferral date [see COVID-19 Special Circumstances below] . It is not possible to defer ceremony attendance beyond 12 months. Once 12 months has passed, the only option is to receive the testamur In Absentia.
  • If a graduate applies to attend a ceremony and fails to attend, the application will be automatically transferred to the next In Absentia event. It is not possible to transfer to another ceremony event.
  • Graduates receiving more than one award in the same ceremony round will be allocated to one ceremony to receive both testamurs, and only one allocation of guest tickets will be issued.
  • Ceremony dates and times are automatically allocated based on the award a graduate is receiving. It is not possible to request attendance at an alternative ceremony.
  • Graduates and guests are requested not to book flights or accommodation until the Ceremony Attendance Confirmation letter has been issued in Access Adelaide, confirming the date and time of the ceremony. 
  • The University of Adelaide does not take any responsibility for refunding bookings for flights or accommodation.
  • Graduates who have not registered at the check desk, robed in Academic Dress, at least 30 minutes prior to the commencement time of the ceremony will not be permitted entrance.

For graduates receiving a testamur In Absentia

  • For testamurs issued via post, one delivery fee is required to be paid per testamur. If the delivery fee is not paid, the testamur will be released to Ask Adelaide for your collection.
  • If a delivery fee has been paid, the testamur will be sent to the 'shipping address' provided in the Online Shop. If the testamur is returned to sender due to an incorrect/incomplete/undeliverable address, the graduate is responsible for paying an additional delivery fee for the testamur to be resent.
  • After 12 months, uncollected In Absentia testamurs will be transferred to archival storage for a period for a further 6 years. After this time they will be securely destroyed and a replacement testamur fee will apply in order for a new testamur to be issued.

COVID-19 special circumstances (graduates only)

Criteria

If you are impacted by international or interstate [Australia] border restrictions that prevent travel to Adelaide for your nominated Ceremony [or Celebration event] in April/May or September.

Your application will be considered principally on the basis of your Commonwealth of Australia Statutory Declaration to support your claims. It is not sufficient to provide only a personal statement outlining your special circumstances.

Application Process

Step 1: Complete a Commonwealth of Australia Statutory Declaration. The declaration must state the circumstances preventing your attendance at the graduation ceremony, and these must be circumstances that are beyond your control; are not a result of your action or inaction. The declaration must be signed by a witness who fulfils a condition on Page 2 of the declaration. Statutory declarations received that: contain insufficient details, are not the correct version (i.e. are not the Commonwealth of Australia statutory declaration) or are improperly witnessed, will be rejected.

Step 2: Submit your application and attach a scanned copy of your Commonwealth of Australia Statutory Declaration. All applications are to be submitted via the online request form, which can be found by clicking the button below.

If you currently have an application to attend an upcoming ceremony, the deadline to submit this application before the date of the ceremony that you are currently scheduled to attend.

Submit application

Step 3: You will be notified of the outcome of your application via email. If your submission is approved, the Graduations Office will provide you with any important information you need to know about how you will receive your testamur and the next steps for applying for a future ceremony.

If you are located within Australia, you will be approved to attend the next available round of graduation ceremonies (the following April/May or September). However, if you are located overseas, you will be provided with instructions to contact the Graduations Office once you are able to travel to Australia to attend a ceremony.

Steps for applying to attend a graduation ceremony once travel restrictions ease (overseas graduates)

Please note that these steps only need to be followed once travel restrictions have eased and you are able to travel to Australia to attend a graduation ceremony.

Once border restrictions enable your attendance at a Ceremony, it will be your responsible to contact the Graduations Office to request attendance at a future ceremony. Your request must be provided by the deadline outlined below:

Graduation Ceremony that you wish to attend

Deadline to request an application

April/ May 2022

31 January 2022

September 2022

30 June 2022

April/ May 2023 31 January 2023
September 2023 30 June 2023

Once allocated to a Graduation period by the Graduations Office the standard business rules for attendance at a Ceremony (above) will apply.

Disclaimer: Every effort has been made to ensure the accuracy of the information on this webpage. However, changes to these dates may occur.

Please note that the format of the graduation ceremonies are subject to change, depending on the development of the COVID-19 situation and related SA Health restrictions in South Australia. At present, continuing SA Health restrictions have meant that the University is limited in managing events.