How Do I Graduate?
Congratulations on completing your study! After all of your hard work, it's now time for you to graduate and receive your testamur.
In order to graduate, or be conferred, there are a number of steps that you need to complete. Following the steps listed below will ensure your conferral is processed smoothly and you do not face a delay in receiving your testamur.
There are some important definitions to be aware of before you apply for the conferral of your award.
- Completion: Being completed in your program means that you have met the academic requirements of your award, and this will appear on your transcript as a completion statement. This is not the same as conferral, as you may still have outstanding financial obligations to the University.
- Conferral: This is the process by which you are admitted to your award as a legal graduate of the University of Adelaide. When you are conferred, this means that you have met all of the requirements of your award. A conferral statement will replace the completion statement on your transcript.
- Presentation Event: This is a graduation ceremony, either in person or in absentia, in which you will be presented with your testamur. The date of your conferral will appear on your testamur.
Make sure to follow the steps below to apply for conferral and a presentation event:
Step 1: apply for the conferral of your award
In order to be conferred you must apply in Access Adelaide (while applications are open for one of the conferral rounds listed above). In some cases, you may receive an automatic application. To check for an automatic application, or to submit an application, you need to:
- Log in to Access Adelaide.
- Select the Graduations tab.
- Under the Graduations heading select Applications. Read the information carefully.
- If you have received an automatic application for your program(s) of study, select the green View/Update button to view your application. You will see that the Presentation Event is listed as 'not specified'. Click the green Change button and select a Presentation Event. Once you have selected aPresentation Event and changed any relevant details, click Continue and press Save.
- If you have not received an automatic application select the green Apply button to add a new application. Once you have selected the award you are applying to graduate with, select a Conferral Event AND a Presentation Event. Once you have selected a Presentation Event and changed any relevant details, click Continue and press Save
How to apply if you no longer have Access Adelaide privileges
If you have been away from the University for some time, you may no longer have access to Access Adelaide.
You will need to complete and submit the application for setting up Access Adelaide privileges form to Ask Adelaide to re-activate your Access Adelaide account. When your account has been re-activated, you will need to submit an application to graduate.
Step 2: check that you have selected a presentation event (in person or in absentia)
At the time that you apply for conferral, you also need to select a presentation event to indicate how you wish to receive your testamur. Failure to select a presentation event will result in your testamur not being printed.
If you want to attend a ceremony – select the ceremony round that you would like to attend (i.e. April/May or September). Graduates are eligible to apply to attend a graduation ceremony that is held within 12 months of the date of conferral of their award.
If you don’t want to attend a ceremony – select the ‘In Absentia’ option. This means that your testamur will be available for collection or posted to you approximately 2 weeks after the ceremonies.
To select, or check that you have selected, a presentation event:
- Log in to Access Adelaide.
- Select the Graduations tab.
- Under the Graduations heading select Applications.
- By now you should have an existing application, so click View/Update next to your application.
- Click Change next to 'Presentation Event'
- Select your preferred presentation event and complete any pertinent details.
- Ensure that you save your changes and that your selected event is now appearing next to 'Presentation Event' in your application details.
Note: you will only be eligible to receive your testamur if you are successfully conferred, but it is important to select your Presentation Event at the time that you apply for conferral to ensure that you do not miss any application deadlines. Often applications for presentation events will close before conferral is processed.
Step 3: ensure your personal details are correct
It is important that you check all of your personal details, particularly your name, carefully. The details you have when you are conferred will determine how your name will appear on your testamur and in the graduation program. Updating your name on your testamur later will cost $250.00 per testamur.
The three things you need to check when looking at your details are:
- Your name: this should be your full legal name as it appears on your birth certificate or passport. If your name is not correct, you will need to complete a change of personal details form and provide relevant documentation. If you are not able to access the online form, you can download the hard copy change of personal details form.
- Your name order: this will determine how your name is presented on your testamur. The University of Adelaide allows students to rearrange the components in their names so that students can have their last name appear first on their testamur. You can rearrange the order of your name in Access Adelaide under Graduations. Please note that you are not able to change your name order after you have been conferred.
- Your contact details: If you have requested that we post your testamur please ensure that your home address and contact phone numbers are up to date.
Step 4: check your graduation status letter
At a certain point in the lead up to each conferral round, the Graduations Office will release a status letter in your Access Adelaide account. This letter will confirm whether you are eligible to graduate and, if so, you will need to check that your name and program details are correct for your conferral.
Please see the important deadlines page to find out when status letters are scheduled to be released.
To be eligible to be conferred, you must:
- Complete all academic requirements for your award
- Complete any practical experience required
- Be in good financial standing with the University (not have outstanding financial obligations)
If you receive a 'Not Eligible to Graduate' letter
If your status letter indicates that you are not eligible to graduate, you will need to follow the instructions in your letter to resolve the issue.
If you are not eligible for academic reasons, you will need to contact your Faculty or School. The Faculty or School are able to provide accurate details about your academic eligibility. Postgraduate Research students who have submitted their final bound thesis before the deadline will need to contact the Adelaide Graduate Centre.
For outstanding financial obligations, you should contact the relevant department:
- Student Finance - overdue tuition fees if you are a full fee paying student, unpaid field trip fees or an unpaid Student Services and Amenities Fee (SSAF).
- The Barr Smith Library - for outstanding library fees
- Education and Welfare - for outstanding student loans, emergency loans and accommodation.
You will need to resolve the issue and receive a ‘Now Eligible to Graduate’ letter by the anomalies deadline in order to be eligible for conferral in the current round. If the issue is not resolved in time, your application will become inactive and you will not graduate. You will need to submit an application to graduate in the next conferral round when applications open in Access Adelaide.
If you receive an 'Eligible to Graduate' letter
If your status letter indicates that you are eligible to graduate, you will still need to carefully check that the following details are correct. If any details are incorrect, they must be updated by the anomalies deadline in order to be affective for your conferral.
- Your name – if this is incorrect, you will need to submit a change of personal details form. If you cannot access the online form, you can download the hard copy change of personal details form.
- Your award – if this is incorrect, contact your Faculty.
- Your Honours class – if you are graduating from and Honours degree, ensure that your Honours class is listed correctly. If you are not graduating from an Honours award, this section should state ‘none recorded’.
- Your major – if you are graduating from an award that includes a major, ensure that this is listed correctly. If this is incorrect, contact your Faculty. If you are not receiving a major, this section should state ‘none recorded’.
- Your thesis title – If you are a postgraduate research student (i.e. PhD or Masters by Research), ensure your thesis title is listed correctly. If you are not a postgraduate research student, this section should state ‘ Applicable to Doctorate Awards Only’.
Please be aware that the name and award title that appear in your letter reflects what will be printed on your testamur. These details cannot be changed after the anomalies deadline.
Step 5: conferral of your award
If you are eligible for the conferral of your award, the Graduations Office will process your conferral by 5pm on the conferral date (or by 5pm the next business day if your conferral date falls on a weekend, public holiday or during University closure).
Conferral is a system process only and does not require you to be present on the day. Once your conferral has been processed, this will be reflected on your Academic Transcript.
Step 6: release of official digital documents
Official Academic Transcript and AHEGS
Approximately 1-2 weeks after your conferral you will be issued with a complimentary digital copy of your Official Academic Transcript and your Australian Higher Education Graduation Statement (AHEGS).
Testamurs are issued in accordance with the presentation event selected in your graduation application (i.e. at a graduation ceremony or during an In Absentia round). All graduates are issued with a digital and hard copy version of the testamur. Please see below for details about receiving your testamur.
See the digital documents page for more information about official digital documents.
Step 7: receive your testamur at your selected presentation event
Please follow the links below to find out more about receiving your testamur, depending on which presentation event you have selected.